S--MORA QUARTERS CLEANING

Amendment / Modification

This amendment (0001) to solicitation 140P8326Q0028, effective 03/27/2026, serves the following purposes:

• Provides an updated scope of work.
• Attaches a list of NPS approved supplies.
• Attaches a list of questions and answers.

There are no other changes to the solicitation.

• Scope of Work (updated)

• Attachments (newly provided: NPS approved supplies, Q&A)

• The period of performance is stated as 04/13/2026 to 04/12/2027.

• Offerors are required to have complete representations/certifications and an active profile in SAM.gov on the due date this RFQ closes, unless amended.

• Contractors will be required to list the unit(s) cleaned, the service(s) provided, and dates of service in a combined PDF at the end of the month, submitted with a payment request through the IPP.gov website.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide cleaning services for housing units within Mount Rainier National Park (MORA) in Pierce County (Ashford) and Lewis County (Packwood), Washington. Services are primarily for turnover cleaning (before/after tenancy) but may include occasional requests from existing tenants.

Detailed cleaning tasks for various areas within housing units, including:

• All Rooms: Sweeping/mopping floors, removing marks, cleaning baseboards, vacuuming rugs, cleaning walls/doors (removing fingerprints), cleaning windows (sills and glass), dusting light fixtures, and vacuuming/cleaning couches and chairs.

• Kitchen: Cleaning cupboards/drawers (inside and out), wiping countertops, cleaning refrigerator/freezer (defrosting and cleaning interior), cleaning stove/oven (inside and out, including fan vents), cleaning sinks, and cleaning microwave.

• Bathroom: Cleaning sinks, tubs, showers, walls, toilets, and mirrors/medicine cabinets. Installing one roll of toilet paper.

• Bedrooms: Cleaning closets (emptying, sweeping/mopping, wiping shelves), cleaning dressers/mirrors/nightstands, and cleaning under beds.

• Final Touches: Removing and disposing of all trash, setting thermostat to 60°F, and locking doors.

• Contractor must confirm availability via email within 3 calendar days of request.

• Work must be completed within 7 calendar days of accepting the request.

• Completion reports must be emailed to MORA Housing within 4 hours of completion, detailing any issues like broken screens, dirty windows, burned-out bulbs, leaks, or missing shower curtains.

• Contract Period: April 13, 2026 to April 12, 2027 (Base Year), with an option for April 13, 2027 to April 12, 2028 (Option Year #1).

• Service Locations: Tahoma Woods (Ashford), Nisqually (Ashford), Longmire (Pierce County), and Ohanapecosh (Packwood).

• Housing Unit Types: Cabins, apartments (1-2 bedrooms), and houses (3-4 bedrooms).

• Volume: Park may request up to 10 housing units per week, typically 4-6 per service call.

• Contractor must provide all cleaning supplies and solvents.

• Contractor personnel must undergo a background check to receive a key.

• Keys must be returned upon contract completion.

• Major maintenance issues reported via phone; law enforcement via dispatch.

• Invoices submitted via IPP.gov monthly, detailing unit, date of service, and hours per task.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for janitorial supplies and services, emphasizing sustainability and the use of biobased and recycled content products.

• The contractor shall furnish all equipment, supplies, cleaning solutions, powders, and other incidentals necessary for janitorial services.

• Specific requirements are detailed for "Cleaning/Chemical Product Regulations," "Sustainability and Energy Savings," and "Contractor Furnished Supplies."

• Contractor work practices must identify specific activities supporting sustainability and energy/water use economy.

• Employees must receive training on sustainable and energy/water saving activities.

• Chemical product inventory must be maintained with specific details including manufacturer, brand name, intended use, trade name, quantities, locations, and Safety Data Sheets (SDS).

Not explicitly detailed in this excerpt, but implies ongoing contract performance.

• Biobased Products: All custodial cleaning products must be biobased and meet Green Seal Product Standards. Specific minimum biobased content percentages are required for various product categories (e.g., Adhesive and Mastic Removers, Carpet Cleaners, Glass Cleaners).
• Alternative Chemical Products: If alternative products are used, a materials certification must be submitted to the COR for approval.
• Non-Chemical Products: Must conform to EPA Comprehensive Procurement Guidelines (CPG) for recovered content. Specific requirements are listed for bathroom tissue, paper towels, and plastic trash bags.
• Sustainability: Products and equipment should support sustainability, energy efficiency, and water economy.
• Chemical Product Inventory: A detailed inventory of all chemical products must be maintained.
• COR Approval: All supplies, materials, and equipment are subject to COR approval.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the MORA Quarters (housing) cleaning opportunity.

• Unit Breakdown: Approximately 2-3 of each unit type (1BR, 2BR, 3BR, etc.) are serviced annually per location.
• Service Volume: Anticipated average of 5-8 total units serviced per month during peak periods (Feb-June and Sep-Dec), and 1-2 units per month during off-peak times.
• Site Visits: Site visits prior to quote submission are not permitted.
• Incumbent Contractor: There is no incumbent contractor currently performing these services.
• Cleaning Supplies: Requirements include USDA bio-preferred products, minimal petrochemical products, and a preference for environmentally sensitive/green products. All products must be non-deodorized.
• Logistical Considerations:
  • Keys must be picked up at the Twoods Admin building for all units serviced that week.
  • Travel time and mileage between Twoods and Longmire should be factored into pricing as a flat rate, not exceeding 45 minutes (weather dependent). Chains are required Nov 1 - Apr 30 for this route. A park entry pass will be provided for areas past Nisqually Entrance.
  • Travel time and mileage between Twoods and Ohana during peak periods should also be priced as a flat rate, not exceeding 90 minutes.

No specific impact on solicitation requirements, due dates, or submission rules was noted beyond the clarifications provided.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for cleaning and janitorial services at Mount Rainier National Park (MORA). The National Park Service (NPS) is seeking a single contractor to provide these services.

• The primary service is "Quarters Cleaning" (Product/Service Code: S216).

• An "Option Year 1" includes "Quarters Cleaning" and "Housekeeping-Laundry/Drycleaning" (Product/Service Code: S209).

• Offerors must have complete representations/certifications and an active profile in SAM.gov.

• The solicitation includes numerous FAR and DIAR clauses related to various requirements, including but not limited to:

  • Representations Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
  • Buy American-Supplies and Buy American-Free Trade Agreements-Israeli Trade Act.
  • Service Contract Labor Standards.
  • Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements.

• This is a total (100%) small business set-aside.

• NAICS Code: 561720 "Janitorial Services" with a size standard of $22.0 Million.

• Contract type: Firm-fixed-price.

• Award will be made on a best-value basis.

• Pricing is guaranteed for 60 days from the solicitation closing date.

• Federal Tax Exemptions apply.

• Quotes are due by April 7, 2025, at 12:00 pm PDT.

• Quotes must be submitted electronically as a single PDF file to hal_hoversten@nps.gov.

• Required quote package items include:

  • Completed SF1449 with signature.
  • Completed Price Schedule.
  • References (minimum of three similar services within the past three years).
  • Contractor remittance address and SAM.gov ID.
  • Point of contact information.
  • Signature of authorized official.
  • Provisions 52.204-24(d)(1)&(2) and 52.204-26(c)(1)&(2) unless already responded "does not" in SAM.

• Evaluation factors: Price, Experience, and Past Performance (considered approximately equal).

• Questions are due by April 4, 2026, 2:00 pm PDT, and must be submitted in writing to hal_hoversten@nps.gov.

• Total (100%) small business set-aside.

• Offerors must be registered and "ACTIVE" in SAM.gov.

• The government reserves the right to cancel the solicitation.

• Payment will be made via the Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is a price schedule intended for bidders to complete and return with their quote. It outlines the contract line items (CLINs) for cleaning services and requires bidders to provide rates and calculate totals for a base year and an option year.

• Base Year & Option Year Pricing: Bidders must provide hourly rates and quantities for various cleaning tasks (e.g., 1 Bedroom/1 Bathroom Cleaning, Kitchen and 1 Bathroom Cleaning) and calculate a GRAND TOTAL for each year.
• Contractor Payment: Payment will be a firm fixed-price amount upon inspection/acceptance of a PDF invoice.
• Bidder Information: Fields are provided for Business name, Phone number, UEI number, CAGE code, Point of contact name, and E-mail.
• Representations and Certifications: Bidders must indicate if SAM representations and certifications apply (FAR provision 52.204-8(b)(2)).
• Telecommunications and Video Surveillance Representation: Includes FAR provisions 52.204-24 and 52.204-26, requiring bidders to represent whether they provide or use covered telecommunications equipment or services, with specific disclosure requirements if they "do" or "will" provide/use such services.

This document is critical for bidders to understand the pricing structure for the cleaning services. Completing this price schedule accurately, along with the required bidder information and representations, is essential for a compliant quote submission.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5553, Revision No. 29) for the Service Contract Act, applicable to Washington County of Lewis, Washington. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts in that locality. The document also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, and the conformance process for unlisted classifications.

This wage determination is crucial for any contractor bidding on or performing federal service contracts in Washington County of Lewis. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of employees, ensuring compliance with the Service Contract Act and related regulations. Bidders must use these rates when calculating their labor costs for proposals. The document also outlines specific requirements regarding paid sick leave, minimum wage adjustments, and the process for classifying and compensating employees in occupations not explicitly listed.

Statement of Work (SOW)

To provide cleaning services for housing units within Mount Rainier National Park (MORA) in Ashford and Packwood, WA. Services are primarily for units before or after tenancy, with limited requests from existing tenants.

Detailed cleaning tasks are outlined for various areas:

• All Rooms (60 mins): Sweeping/mopping floors, cleaning under appliances, dusting baseboards, vacuuming rugs, cleaning walls/doors (no fingerprints, tape, nails), cleaning windows (sills and glass), dusting/cleaning light fixtures, vacuuming/cleaning couches and chairs, cleaning tables and drawers.

• Kitchen (60 mins): Cleaning cupboard/drawer doors and interiors, wiping countertops, cleaning refrigerator (inside and out, defrosting), cleaning stove/oven (inside and out), cleaning fan vents, scouring sinks, cleaning microwave, and disposing of trash/recyclables.

• Bathroom (30 mins): Cleaning sinks, tubs, showers, walls, toilet (including base and walls next to it), mirrors, and medicine cabinets. Installing one roll of toilet paper.

• Bedrooms (15 mins): Vacuuming/sweeping closets and floors, cleaning dresser/mirror/nightstand drawers and surfaces, and cleaning under beds.

• Final Touches (10 mins): Removing all trash/recyclables, setting thermostat to 60°F, and locking doors.

• Completion Reports: Within 4 hours of completion, an email to MORA Housing@nps.gov must detail any broken screens, dirty windows, burned-out bulbs, need for shower curtain replacement, leaks, or beeping smoke/CO detectors. The email must include the housing unit number, location, and time taken.

• Contract Period: April 13, 2026, to April 12, 2027 (Base Year), with four additional option years.

• Service Locations: Tahoma Woods (Ashford, WA), Nisqually (Ashford, WA), Longmire (Longmire, WA), and Ohanapecosh (Packwood, WA).

• Contract Type: Firm fixed-price purchase order.

• Supplies: Contractor must provide all cleaning supplies and solvents.

• Background Check: Contractor personnel require a background check to be issued a key for housing units.

• Servicing Timeline: Contractor has 3 calendar days to confirm availability and up to 1 week to complete the work from the date of request.

• Invoicing: Submit PDF invoices via https://www.IPP.gov by the last day of each month for the preceding month, detailing each housing unit, service date, and hours per task.

Form / Attachment / Pricing Sheet

This document is a questionnaire designed to collect information from offerors regarding their relevant project experience. It is intended to help the government evaluate a bidder's capability to successfully complete projects similar in nature and scope to the requirement outlined in Solicitation 140P8326Q0028.

• Offeror Information: Company Name.
• Referenced Project Information: Details for each project submitted, including Title, Location, Period of Performance, Brief Description, Project Owner, and Point of Contact.
• Contractor List: Information for each contractor (prime and subcontractors) involved in the referenced project, including their Role, Trade, Price, and Performance Period.
• Project Experience Questions: Seven detailed questions requiring descriptions of work performed, alignment with solicitation requirements, changes in price and schedule, problem resolution, successful means and methods, and any other relevant project information.

Bidders must use this questionnaire to demonstrate their past performance and relevant experience. Responses should be limited to the quantity of projects and timeframes specified in the solicitation. The questionnaire provides a structured format for detailing project specifics and addressing key aspects of project execution, which will be crucial for proposal evaluation.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-5539, Revision No. 30) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in Washington County of Pierce, State of Washington.

This document lists specific occupational codes, titles, and their corresponding minimum hourly wage rates. It also specifies required fringe benefits, including Health & Welfare rates. The document details paid sick leave provisions under Executive Order 13706 and minimum wage requirements under Executive Order 13658 for contracts awarded within specific date ranges.

This document itself is not a contract but a determination of wage rates applicable to contracts. It outlines vacation and holiday provisions that must be included in covered contracts.

This document does not contain proposal submission or evaluation criteria. It serves as a mandatory attachment for solicitations and contracts subject to the Service Contract Act.

This document does not specify eligibility or set-aside requirements. It applies to all federal contracts subject to the Service Contract Act within the specified geographic area.

• A conformance process is outlined for contractors needing to classify employees in occupations not explicitly listed in this wage determination.
• Footnotes provide additional details for specific occupation groups (e.g., Computer Employees, Air Traffic Controllers) and hazardous pay differentials.
• The document references the "Service Contract Act Directory of Occupations" for job duty descriptions.