Mortuary Services

Solicitation / RFP / RFQ

This document is a Single Source Justification for Mortuary Services, indicating an intent to award a contract for comprehensive mortuary services essential for the dignified and respectful care of fallen active-duty military personnel and other eligible individuals at Wright-Patterson Air Force Base (WPAFB).

• Embalming, restoration, other preparation, care, and disposition of remains.

• Provision of licensed facilities, equipment, licensed funeral service practitioners, motor vehicles, professional services, supplies, death certificates, caskets, outer shipping containers, and transportation.

• Adherence to hygienic practices as specified in the Performance Work Statement (PWS).

• Compliance with federal, state, territory, and local licensing requirements, regulatory standards, and practices.

• Services to be performed within 10 miles of WPAFB, Ohio.

• Prompt performance, not later than 36 hours after receiving notification to remove remains (excluding government inspection time).

• Services cover a six-state region: all of Ohio and Michigan, and parts of Pennsylvania, West Virginia, Kentucky, and Indiana.

• Contractor must maintain an adequate workforce for uninterrupted performance during business hours (0800-1700 Monday-Friday, excluding Federal holidays or facility closures).

• Estimated Contract Cost (including Options): $125,000.00

• The justification indicates a sole source acquisition due to the critical nature of services and the expiration of a prior Blanket Purchase Agreement (BPA) in October 2025.

• Not explicitly detailed in this justification document, but it implies a sole source award to Belton-Stroup Funeral Home.

• The justification notes that previous BPAs were 100% small business set-asides.

• Belton-Stroup Funeral Home is identified as a Woman-Owned Small Business (WOSB).

• The government will continue to monitor the market for potential vendors who meet requirements for future needs.

• Extensive market research was conducted over seven months.

• Belton-Stroup Funeral Home is the only identified vendor meeting all performance requirements, maintaining an "active" SAM.gov status, located within the 10-mile radius, and having a satisfactory performance history without active exclusions.

• The contracting officer determined that only a single source is reasonably available in accordance with FAR 13.106-1(b)(1).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) establishes the Department of Defense (DoD) mortuary specifications for the operation of mortuary services and funeral homes under contract for DoD mortuary services. It outlines the requirements for providing comprehensive mortuary services for authorized personnel.

• Provide mortuary services including embalming, restoration, other preparation, care, and disposition of remains.

• Supply licensed facilities, equipment, licensed funeral service practitioners, motor vehicles, professional services, supplies, death certificates, caskets, outer shipping containers, and transportation.

• Perform hygienic practices in compliance with federal, state, territory, and local licensing requirements and regulatory standards.

• The area of performance encompasses a six-state region: Ohio, Michigan, and parts of Pennsylvania, West Virginia, Kentucky, and Indiana.

• The contract type is a Blanket Purchase Agreement.

• Remains must be removed within 36 hours of notification.

• Services must meet or exceed the standards contained within this PWS.

• Government reserves the right to perform inspections.

• Specific procedures for preparation, embalming, dressing, and transportation are detailed, including chemical concentrations, techniques, and materials.

• Performance objectives are outlined in a Services Summary table with associated thresholds and remedies for non-compliance.

• Period of Performance: 5 years.

• Place of Performance: A six-state region including Ohio, Michigan, and parts of Pennsylvania, West Virginia, Kentucky, and Indiana. The funeral home must be located within a 10-mile radius of Wright-Patterson AFB, OH.

• Contractor must maintain a licensed facility and employ licensed funeral directors and embalmers.

• Compliance with OSHA standards for preparation rooms.

• Provision of specific Government Furnished Items (GFIs) and Contractor Furnished Items (CFIs).

• A Quality Control Plan must be established and provided.

• Performance Evaluation Meetings will be held with the MSR and/or contracting officer.