MRI Trailer PM Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Medical Readiness Contracting Office-West (MRCO-W) is conducting market research via a Sources Sought notice to identify qualified sources for Preventative Maintenance (PM) services for a government-owned MRI trailer at Weed Army Community Hospital, Fort Irwin, California. This effort aims to determine the best acquisition strategy, including potential small business set-asides. Responses are due by May 22, 2026.
Purpose & Scope
This Sources Sought notice seeks to identify responsible sources capable of providing non-personal PM services for an MRI trailer (VIN:1S9AC4826LS834721, Model:ACH48). Services include scheduled preventative maintenance, calibration, and unscheduled repairs to maintain the equipment in a fully functional state, adhering to Original Equipment Manufacturer (OEM) specifications and the provided Performance Work Statement (PWS). The requirement includes providing trained personnel, labor, travel, tools, parts, software updates, and ensuring compliance with The Joint Commission (TJC), HIPAA, and NFPA 99 standards. A 95% uptime guarantee is required.
Key Performance Requirements
- Personnel: Technicians must have a minimum of two years of experience or certified OEM training.
- Scheduled PMCS: To be coordinated with the Medical Maintenance Technician and COR, completed within the first 15 days of the designated month(s).
- Unscheduled Repairs: Acknowledgment within two hours, on-site arrival within eight hours for emergencies or twenty-four hours for routine calls, and deficiency correction within five days.
- Reporting: A full Field Service Report (FSR) must be submitted within 72 hours of service completion.
- Compliance: Adherence to WACH safety, fire prevention, infection control, patient safety, and security regulations.
Submission Requirements
This is for planning purposes only and is not a solicitation. Interested parties should submit tailored capability statements (PDF or MS Word, max 10 pages, 10-pitch font) electronically by May 22, 2026, 10:00 am Central Standard Time. Submissions should address technical expertise and include:
- Firm name, point of contact, phone, email, Unique Entity ID, CAGE code.
- Small business status (e.g., 8(a), HUBZone, SDVOSB, WOSB) and corresponding NAICS code.
- Opinion on the proposed NAICS code (811210 - Electronic and Precision Equipment Repair and Maintenance Services, size standard 1,000 employees) and alternative suggestions if applicable. Email responses to Kacie Burris (kacie.r.burris.civ@health.mil) and Albert Lee (albert.a.lee.civ@health.mil) with "PANHCA-26-P-0000 031192" in the subject line.
Contact Information
Primary Point of Contact: Kacie Burris, Contract Specialist, kacie.r.burris.civ@health.mil.