MS-FWS NOXUBEE NWR-FUEL BPA SETUP

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a Blanket Purchase Agreement (BPA) for Bulk Fuel for the U.S. Fish and Wildlife Service (USFWS) Noxubee National Wildlife Refuge (NWR) near Brooksville, MS. The government intends to award a Firm-Fixed Price commercial order.

• The BPA will cover the supply of fuels for a period of five (5) years from the date of award.

• Required fuel types include: 87 Octane Unleaded Gas Non-Ethanol and #2 On-Road Diesel. This list is not exhaustive.

• The BPA has an authorized limit of $250,000 for its life, with a "not to exceed" call limit of $10,000.

• Minimum amount per call is $1.00.

• Individual field station personnel are limited to $10,000 per call for supplies and $2,500 per call for non-construction services.

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance: Five (5) years from Date of Award (estimated 06/15/2026 to 06/14/2031).

• Estimated Total BPA Value: $250,000

• Estimated Call Limit: $10,000

• RFQ Due Date: Friday, June 12, 2026, 12:00 PM Eastern Time.

• Quotes must be submitted via email to keith_rose@ios.doi.gov.

• Offerors must be registered, active, and eligible for all awards in the System for Award Management (SAM.gov).

• Evaluation Factors: Technical capabilities, past performance, and price. Technical and past performance combined are considered significantly more important than price.

• Required Submission Documents: Completed SF 1449, company information (address, UEI), technical capabilities, past performance references (up to three), and a detailed price quote.

• This action is being solicited as a Small Business Set-Aside.

• NAICS Code: 324110 – Petroleum Refineries, with a size standard of 1,500 employees.

• This is a new requirement; there is no previous contract.

• No site visit is scheduled.

• Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

Form / Attachment / Pricing Sheet

This document outlines the pricing structure for fuel to be provided under the contract. It specifies how the "Mark-up Per Gallon" will be applied to the daily rack price.

• Pricing Basis: Pricing is determined by the Oil Price Information Service (OPIS) Rack Price on the day of delivery, using the appropriate city index.
• Contractor Mark-up: A fixed mark-up price per gallon will be added to the rack price. This mark-up must include all costs for transportation, margin, applicable taxes, and fees.
• Delivery Ticket/Invoice Requirement: Contractors must provide the rack price for the delivery day on each delivery ticket and subsequent invoice.
• Fuel Types: The schedule covers Unleaded Gas, Highway Diesel, and Off-Road Diesel.
• Period of Performance: The pricing structure is applicable for a 5-year period from 07/01/2025 to 06/30/2030.

Bidders must use this schedule to determine their proposed fixed mark-up per gallon for each fuel type. This will be a critical component in calculating the overall cost of fuel for the contract period. Understanding the OPIS Rack Price mechanism and the requirement to include all associated costs within the mark-up is essential for accurate proposal submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide fuel for the operation of facilities at the U.S. Fish and Wildlife Service, Sam D. Hamilton Noxubee National Wildlife Refuge.

• Supply and delivery of specified fuels on an as-required basis.

• Deliveries to be made to Noxubee National Wildlife Refuge.

• Delivery loads must be between 200 and 2000 gallons per fuel type.

• Unloading of fuels directly into the facility's storage tanks (owned by the U.S. Fish and Wildlife Service).

• Fuels covered include On Road Diesel Fuel and Unleaded Gasoline (Non-ethanol).

• Fuel must comply with current National Fuel Quality Standards and ASTM fuel quality standards.

• Government reserves the right to test for compliance.

• Non-conforming product will not be paid for, may need to be re-supplied, and the provider is liable for damages to FWS equipment.

• Contract Period: 5 years (Blanket Purchase Agreement).

• Pricing Period: 5 years from the Date of Award.

• Delivery Location: 13723 Bluff Lake Road, Brooksville, MS 39739.

• Delivery within 48 hours of order placement, except for orders placed on Friday (delivery by following Monday, excluding holidays).

• Deliveries must occur during facility's core working hours (7:00 a.m. - 3:30 p.m., Monday-Friday), except on holidays.

• Vendor must have safe operating procedures for delivery and unloading, complying with local statutory requirements.

• FWS staff must witness unloading.

• Fuel Provider must be registered in the System for Award Management (SAM).

• Invoices must be submitted through the Invoice Processing Payment Platform System (IPP).

Form / Attachment / Pricing Sheet

This document is a Past Performance Survey form intended for bidders to provide information about their previous contracts and subcontracts. It is used to assess a company's experience and capability in performing similar work.

• General Business Information: Collects basic details about the company, including its organization date, key personnel, and Unique Entity Identifier (UEI).
• Contracts/Subcontracts Completed or in Progress: Requires detailed information on up to three past contracts, including:
  • Contracting Agency or Company
  • Point of Contact and Telephone Number
  • Contract Number and Amount
  • Project Title and General Scope
  • Bidder's Role (Prime, Joint Venture, Subcontractor) and work performed
  • Any subcontracted work and its total amount
  • Period of Performance, Scheduled and Actual Completion Dates
  • Termination status
  • Use of Quality Control and Safety Plans
  • Any Quality Control or Safety Problems encountered and their resolution.
• Certification: A section for certifying the accuracy of the provided past performance information.

Bidders must complete this form accurately and thoroughly to demonstrate their relevant past performance. The information provided will be used by the government to evaluate the bidder's experience and likelihood of successful contract performance. Failure to provide complete or satisfactory past performance information may negatively impact the evaluation.