MSHA MIMMS Software and Maintenance

SOL #: 1605TB-26-Q-00033Combined Synopsis/Solicitation

Overview

Buyer

Labor

Office Of The Assistant Secretary For Administration And Management

DOL-ITAS DIVISION B PROCUREMENT

WASHINGTON, DC, 20210, United States

Place of Performance

Triadelphia, WV

NAICS

Other Computer Related Services (541519)

PSC

Support Services, Delivered As A Service Contract (Saa S Or Subscription) Involved With The Analysis, Design, Development, Code, Test And Release Packaging Services Associated With Application Development Projects, As Well As Off The Shelf Business Software. (DA10)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/281814aa00374bb9a120238875d6084f/view

Timeline

Posted

Mar 25, 2026

Last Updated

Mar 30, 2026

Submission Deadline

Mar 30, 2026, 11:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Labor (DOL), on behalf of the Mine Safety and Health Administration (MSHA), is soliciting proposals for Imaging Management System (MIMS) Licenses and Maintenance Support Services. This is a Firm-Fixed Price order set aside for Total Small Businesses. The period of performance is for one 12-month base period. Quotations are due March 30, 2026, at 7:00 P.M. ET.

Scope of Work

This Request for Quotation (RFQ) covers essential maintenance and licensing for MSHA's MIMS, an electronic document management system critical for the Approval & Certification Center (A&CC). Key requirements include:

MIMS Licenses and Maintenance Support Services: Encompassing onsite hardware service, software/licensing support (including upgrades), labor hours for software changes/training, system design, technical consulting, troubleshooting, and assistance with customized interfaces and record conversion.
Software Components: Licenses for Application Enhancer (60 users), Pegasus Scanfix (60 users), SX Image Capture Server (1 user), Application Enhancer - Reports Management Server (1 user), and Application Enhancer - TEST SYSTEM.
Labor Hours: 100 hours for onsite/remote hardware/software support, upgrades, special projects, and training.
Reseller Requirement: The awarded contractor must be a certified/licensed reseller of the OpenText product line with hands-on working knowledge.
Certifications: The system manufacturer must be ISO 9001 certified.
Compliance: All deliverables must conform to Revised Section 508 Standards.

Contract & Timeline

Contract Type: Firm-Fixed-Price order.
Period of Performance: One 12-month base period from April 1, 2026, to March 31, 2027.
Set-Aside: Total Small Business Set-Aside (FAR 19.5).
Quotation Due Date: March 30, 2026, at 7:00 P.M. ET (extended by Amendment 0001).
Published Date: March 30, 2026.

Evaluation

Award will be made to the responsible Vendor whose quotation is technically acceptable, conforms to the solicitation, and represents the best value. Technical and Price factors are of equal importance.

Eligibility & Submission

Offerors must be a Small Business and an authorized service provider of the brand name.
Vendors must be registered in SAM.gov.
Submissions are electronic via email.
Key personnel must include factory-trained software service engineers.