MVAHCS Temporary Chiller Rental Unrestricted Solicitation

Solicitation / RFP / RFQ

This solicitation is for the provision of a temporary 150-ton air-cooled chiller to the Minneapolis VA Health Care System. The chiller is needed to provide cooling for Building 70 while a new cooling system is designed and installed. The service includes delivery, installation, operation, maintenance, and removal of the chiller.

• Chiller Specifications: 150-ton air-cooled chiller (130-150 ton capacity), 460 volts/60 hertz/3 phase power, 300A service available. Specific flow rates and temperature ranges are detailed.

• Services: Delivery, installation, start-up, maintenance, repairs (4-hour response), and removal.

• Operational Period: Unit must be operational by June 1st and removed by November 15th annually.

• Maintenance: Contractor responsible for all preventative maintenance and repairs.

• Safety & Security: Adherence to safety protocols and obtaining vendor badges are required.

• Contract Type: Firm-Fixed-Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ).

• Period of Performance: 5 years, with Base Pricing Period (06/01/2026-05/31/2027), Year One (06/01/2027-05/31/2028), and Year Two (06/01/2028-05/31/2029) pricing periods.

• Minimum Guarantee: $1,000.00

• Maximum Contract Ceiling: $330,000.00

• Submission Method: Electronic via email to Jeffrey.Brown8@va.gov (Microsoft Word or Adobe PDF for text, Microsoft Excel for spreadsheets). Faxed and mailed offers will not be accepted.

• Offer Due Date: May 1st, 2026, 17:00 CDT.

• Evaluation: Lowest Price Technically Acceptable (LPTA) process. Technical acceptability is evaluated first, followed by price.

• Key Deadlines: Questions due by April 27th, 2026, 12:00 PM CT. Site visit on April 24th, 2:00-4:00 PM CT.

• This acquisition is unrestricted.

• NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)

• Size Standard: 1250 Employees

• FAR clauses 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference or attached.

• The solicitation includes addenda to FAR 52.212-1 and 52.212-4 with specific instructions and clauses.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD) under the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations in specific geographic areas of Minnesota and Wisconsin. The document includes a detailed list of occupations, their corresponding wage rates, and footnotes explaining specific conditions or exclusions (e.g., for computer employees and air traffic controllers).

This wage determination is crucial for potential bidders on government contracts that are subject to the Service Contract Act. It establishes the minimum labor costs that must be factored into proposals. Key information for bidders includes:

• Applicable Occupations and Rates: A comprehensive list of job classifications and their required minimum hourly wages.
• Fringe Benefits: Details on mandatory health and welfare benefits, paid sick leave (EO 13706), vacation time, and paid holidays.
• Executive Orders: Information on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage for federal contractors), including their applicability and specific requirements for 2025.
• Hazardous Pay: Differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidelines on contractor responsibilities for providing and maintaining employee uniforms.
• Conformance Process: Instructions for classifying and determining wages for occupations not explicitly listed in the wage determination, using Standard Form 1444 (SF-1444).