N041--Ambulance HVAC System With Installation

Solicitation / RFP / RFQ

This solicitation is for the procurement of an Ambulance HVAC System with Installation services for the Northern Arizona VA Medical Center in Prescott, AZ. The Department of Veterans Affairs, Network Contracting Office 22, is issuing this solicitation.

• Procurement of an Ambulance HVAC System.

• Installation of the HVAC system.

• Product Service Code: N041

• NAICS Code: 811198

• Place of Performance: Northern Arizona VA Medical Center, 500 N. State Highway 89, Prescott AZ 85723.

• Response Date/Time/Zone: 04-08-2026 11:00 PACIFIC TIME, LOS ANGELES, USA.

• No specific set-aside information is provided in this excerpt.

• The primary document detailing the solicitation is referenced as "S02 36C26226Q0525_Solicitation."

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 22, 4811 Airport Plaza Drive, Suite 600, Long Beach CA 90815.

• Contracting Officer: David Odne (david.odne@va.gov).

Solicitation / RFP / RFQ

This solicitation is for the provision and installation of two rooftop HVAC systems on ambulances for the Northern Arizona VA Medical Center. The systems are intended to protect temperature-sensitive medical equipment, supplies, and medications from extreme heat and cold by maintaining controlled interior temperatures when the ambulances are parked and plugged into shore power.

• Installation of two rooftop HVAC systems on ambulances.

• Systems must be equivalent to Furrion Chill FACR13SA with installed Heat Strip.

• Must operate on 115V/30amp AC shore power.

• Must have dual-fan design for increased airflow and cooling efficiency.

• Must have integrated temperature control capability.

• Must be installed by a local certified vendor familiar with rooftop HVAC vehicle modification.

• Must meet RVIA and ANSI A119.2 standards for recreational/specialty vehicle HVAC systems.

• Must comply with DOE and EPA energy efficiency requirements.

• Minimum of 13,500 BTU capacity.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Not explicitly stated, but delivery of ambulances to vendor and pickup upon completion is mentioned.

• Estimated Value: Not stated.

• Offers must be submitted electronically by the Offer Due Date: April 8, 2026, 11:00 AM PDT.

• Questions must be submitted in writing by April 3, 2026, 11:00 AM Pacific time.

• Evaluation will be based on the lowest-priced offer that meets all requirements, is reasonable, and from a responsible offeror.

• Special Standard of Responsibility: Contractor must be located within 20 miles of the NAVAHCS VA facility in Prescott, AZ.

• Past performance will be evaluated, with a neutral rating if no information is found.

• The Government anticipates adequate price competition and may award without discussions.

• This acquisition is UNRESTRICTED.

• NAICS Code: 811198, Size Standard: $10 Million.

• Offerors must be registered in the VA's financial system (using the 10091 webform) and SAM.

• Offers must include a cover letter and be organized into two separate files as specified.

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, representations, and certifications.

Sources Sought Notice

This is a Sources Sought Announcement for market research purposes to identify potential sources capable of providing HVAC system installation services for two ambulances at the Northern Arizona VA Medical Center. It is not a solicitation or request for proposals.

The project involves the installation of rooftop HVAC systems on two ambulances. The work includes:

• Installation of a Furrion Chill FACR13SA with installed Heat Strip or equivalent.

• Systems must operate on 115V 30-amp shore power.

• Goal is to maintain controlled interior temperatures for medical equipment, supplies, and medications.

• Ambulances will be dropped off at a local vendor for work completion and then picked up.

• HVAC Unit: Furrion Chill FACR13SA with installed Heat Strip or equivalent.

• Power: Must operate on 115V/30amp AC shore power.

• Capacity: At least 13,500 BTU.

• Mounting: Rooftop-mounted RV-style.

• Features: Dual-fan design, integrated temperature control, noise reduction, UV-resistant housing, compatible with heat strip.

• Certifications: UL Listed, CSA Certified, meets RVIA and ANSI A119.2 standards, complies with DOE and EPA energy efficiency requirements.

• Installation: Must be performed by a local certified vendor familiar with rooftop HVAC vehicle modification.

Interested companies must provide the following in writing:

• Company name, address, point of contact, phone, fax, and email.

• Unique Entity ID (UEI), Cage Code, Tax ID Number.

• Type of business (e.g., SDVOSB, VOSB, Hubzone, WOSB, Large Business).

• Capability Statement addressing qualifications and ability to perform.

• Confirmation of small business status under NAICS code 811198.

• Information on existing federal contracts (FSS GSA/NASA SEWP/NAC).

• NAICS Code: 811198 - All Other Automotive Repair and Maintenance.

• Set-Aside: Primarily SDVOSBC, with potential for alternate set-aside or full and open competition if responses are inadequate.

• No sub-contracting opportunities anticipated.

• This is for market research only; the government is not obligated to award a contract.

• No costs incurred in responding will be reimbursed.

• Offerors must be registered in the System for Award Management (SAM).

• Response Deadline: 03-23-2026 11:00 AM Pacific Time, Los Angeles, USA.

• Submission Method: Email to david.odne@va.gov, marked Attn: David Odne; Contract Specialist.