N041--CON-NRM-663A4-23-201 Replace 40 Ton Condenser BLDG 200

Amendment / Modification

This amendment extends the deadline for submitting offers.

• Solicitation Closing Date: The hour and date for receipt of offers is extended.

• Proposal Deadline: The deadline for receipt of offers is extended to April 8, 2026, at 12:00 PM PDT.

• No other changes are made by this amendment.

Questions & Answers / Clarifications

This document provides clarifications and modifications to the "40 Ton Condenser Solicitation - 36C26026R0035".

• Key Personnel Qualifications: On RFP Page 50, Factor 1, paragraph 2, the sentence "The company and staff representing the project overseeing work in each discipline must be licensed to practice elevator construction and installation," has been deleted. Additionally, the last sentence listing KEY Personnel has been revised to remove the following disciplines: Certified Elevator Technician (CETs) including electrical, hoisting, rigging, machine room, and fire protection specialists.
• Technical Approach: RFP Page 52, Factor 2, paragraph 2, has been deleted in its entirety.
• Cost Breakout Attachment: Attachment 9, "Division Cost Breakout," has been replaced with a new version titled "Attachment 9 - Division Cost Breakout Version 2."

These clarifications modify specific sections of the original solicitation and replace an attachment. Bidders should review these changes carefully to ensure their proposals align with the updated requirements, particularly regarding key personnel qualifications and the cost breakout submission.

Amendment / Modification

This amendment provides clarifications to errors found in the original solicitation and includes an updated Attachment 9 - Division Cost Schedule Version 2.

• Attachment 9 - Division Cost Schedule has been updated and replaced with Version 2.
• Clarifications have been provided regarding errors in the original solicitation.

No changes are made to proposal deadlines, requirements, or evaluation factors by this amendment, other than the inclusion of the updated cost schedule and clarifications.

Form / Attachment / Pricing Sheet

This document, "Attachment 9 - Division Cost Breakout Version 2," provides instructions and a template for bidders to break down their proposed costs according to specific construction divisions. It is intended to guide bidders in accurately calculating and presenting their pricing for the solicitation.

• Instructions: Guidance on formula accuracy, definition of "Division" (aligned with CSI specifications), and clarification that line item breakdowns are for informational purposes only and not separate billable deliverables. It also states that field office overhead and general conditions are considered the same category and applied once, and all pricing is fixed price.
• Proposal Price Schedule: A template for breaking down costs by Construction Specification Institute (CSI) Divisions (e.g., General Requirements, Existing Conditions, Concrete, Metals, Plumbing, HVAC, Electric) and other categories like Insurance/Bonds, Taxes/Fees, O&M Manuals, Overhead, SubContract Mark-Up, and Profit.
• Totals: Fields for SubTotals and CONTRACT TOTALS are included.

Bidders must use this template to detail their cost proposals. It requires careful attention to the instructions regarding fixed pricing, overhead application, and the definition of construction divisions. Accurate completion and transposition of totals to the Price Summary are the awardee's responsibility. The zero values in the provided template indicate that bidders must populate this schedule with their specific pricing for the solicitation "36C26025R0035 - Project 663A4-23-201" for the "Replace 40 Ton Condenser" at the Puget Sound VA Medical Center.

Other / Unclassified

This document is a sign-in sheet for a site visit conducted on March 3, 2026, for Project 663A4-23-201, which involves the replacement of a 40-ton condenser in Building 200 at the Puget Sound VA Medical Center, American Lake Campus.

It lists attendees from the government, including Contract Specialists and a Contracting Officer Representative, along with their contact information. It also includes a handwritten list of attendees from various companies, their company names, and phone numbers/email addresses.

This document is relevant to potential bidders as it identifies individuals who attended the site visit and their associated companies. This information can be useful for understanding the level of interest in the project and for potential networking or follow-up regarding the opportunity.

Amendment / Modification

This amendment to Solicitation 36C26026R0035 provides the site visit sign-in sheet that occurred on March 3, 2026.

• The primary impact is the addition of the site visit sign-in sheet as an attachment.

• No changes are indicated to proposal deadlines, requirements, or evaluation factors. Bidders should refer to the attached site visit sign-in sheet for information regarding attendees of the site visit.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Pierce County, Washington. It specifies the prevailing wage rates and fringe benefits that must be paid to various construction laborers and mechanics on federal or federally funded construction projects in the specified geographic area.

• General Decision Number: WA20260111
• Publication Date: 01/02/2026
• Effective Dates: Various dates, primarily 06/01/2025 and 08/31/2025, with some earlier and later dates.
• Geographic Area: Pierce County, Washington.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications: Lists numerous construction trades (e.g., Heat & Frost Insulator, Tile Finisher, Bricklayer, Electrician, Laborer, Carpenter, Plumber, etc.) with their corresponding hourly wage rates and fringe benefit rates.

Bidders must use this information to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance and penalties. This document is crucial for understanding the labor cost component of any construction bid in this region.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by clients to evaluate an offeror's past performance. It is to be completed by the client (evaluator) and provides information to the contracting office (NCO 20) for consideration in awarding Project # 663A4-23-201, which involves replacing a 40-ton condenser at the American Lake VA Medical Center.

Section 1 (Contractor to Complete):

• Contractor Information (Name, Address, POC, Contact Info)
• Work Performed As (Prime or Subcontractor, Percentage)
• Contract Information (Title, Number, Type, Location, Dates, Price)
• Project Description (Scope, Relevance to current project)

Section 2 (Evaluator to Complete):

• Verification of Section 1 information.
• Evaluation of Offeror's performance in:
  • Quality
  • Schedule/Timeliness
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Summary rating (Would you hire again?)
• Adjectival Ratings Definitions (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable)

This form is crucial for bidders as it outlines the specific criteria the government will use to assess their past performance. Bidders should ensure they understand these evaluation areas and can provide supporting documentation or references that address these points. The information gathered through this questionnaire directly impacts the evaluation of the offeror's ability to perform the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is a User Agreement that outlines the rights and authorizations for contractors accessing and using Department of Veterans Affairs (VA) information assets, resources, and systems. It details the expected conduct and responsibilities of contractors to ensure the security and privacy of VA data.

• General Terms and Conditions: Covers understanding of no expectation of privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG, ISOs), and acknowledgment of prohibitions against unauthorized access, modification, or misuse of Federal Government systems.
• General Rules of Behavior: Establishes standards for information security, including proper account management, authorized use of systems and software, protection of passwords, encryption requirements (FIPS 140-2 validated), and adherence to VA directives and handbooks.
• Additional Conditions for Non-VA IT Resources: Specifies requirements for connecting to the VA network, remote access limitations, and prohibitions on dual network connections without authorization.
• Subcontracting: Clarifies that responsibility for adhering to security requirements extends to subcontractors.
• Litigation Statement: Notes that the agreement does not create rights enforceable in litigation.
• Acknowledgement and Acceptance: Requires contractors to acknowledge and accept all terms and conditions, and to return the signed document to the COTR.

This document is critical for any bidder who will be performing services for the VA and requires access to VA information systems or data. It outlines mandatory security protocols, acceptable use policies, and potential penalties for non-compliance. Bidders must understand and agree to these rules as part of their contractual obligations. Failure to comply can result in administrative, civil, or criminal penalties. The document requires a signed acknowledgment to be returned to the Contracting Officer's Technical Representative (COTR).

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract. This is a mandatory certification for award.

• Services Contracts: Contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contracts: Contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• The certification acknowledges that false statements are subject to criminal, civil, or administrative penalties.
• Offerors must provide documentation to demonstrate compliance upon request.
• The formal certification must be completed, signed, and returned with the bid, quotation, or proposal.

This document outlines critical subcontracting limitations that bidders must adhere to if awarded a contract. Failure to provide the completed and signed certification will result in the offer being deemed ineligible for award. Bidders must understand these limitations to accurately price their proposals and plan their subcontracting strategies.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It helps determine the level of precautions needed to prevent impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location (American Lake VA Medical Center), activity name/number (Replace 40 Ton Condenser BLDG 200, Project # 663A4-23-201).
• Activity Type Classification: Categorizes work into Inspection/Upkeep, Small-scale Construction/Renovation/Maintenance, or Large-scale Construction/Renovation/Maintenance, each with specific definitions and associated control measures.
• Control Measures: Outlines required safety protocols, communication plans, hazard analyses, and specific plans (e.g., dust control, fall protection) based on the activity type.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas, their services, points of contact, and communication plans to mitigate disruption.
• Infection Control Risk Assessment (ICRA): A section to determine if an ICRA is required.
• Permit: A fillable permit form is included for posting at the site, detailing project information, activity type, control measures, and signatures.

This document outlines the safety and risk management requirements that will be in place for the project. Bidders should review the defined activity type and associated control measures to understand the safety protocols, potential disruptions, and coordination efforts required. This information is crucial for developing accurate project plans, timelines, and cost estimates, particularly concerning safety compliance and minimizing impact on facility operations.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline to determine the minimum requirements for infection prevention and control precautions needed for specific activities.

• Activity Categorization: Identifies four categories (A, B, C, D) based on the nature and scale of construction/renovation/maintenance work.
• Affected Area Assessment: Maps out the "Activity Area" and adjacent areas that may be impacted.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with patients in the affected areas.
• Level of Precautions: Determines the required level of infection prevention and control (Levels I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Control Measures: Details specific actions required for each Level of Precaution, including dust control, barrier construction, negative pressurization, and HVAC/water system considerations.
• Completion Measures: Outlines requirements for cleaning and verification upon completion of the activity.
• Permit: A fillable permit form is included for Level III and IV activities, requiring posting at the project site.

This document is crucial for understanding the infection control requirements that will be imposed on any construction, renovation, or maintenance project within a VHA facility. Bidders must be aware of these requirements as they will impact project planning, execution, and costs. The document dictates the level of containment, personal protective equipment (PPE), and operational procedures necessary to minimize infection risks, particularly in patient care areas. The "Activity Category" and "Patient Risk Category" directly influence the "Level of Infection Prevention and Control Precautions" (I-IV), which in turn dictates the specific control measures that must be implemented and maintained throughout the project lifecycle. This includes requirements for barriers, negative air pressure, and specialized cleaning protocols. Failure to comply with these measures can lead to project delays, additional costs, and potential safety violations.

Amendment / Modification

This document is Addendum 2, dated February 13, 2026, to the "100% Bid Documents" for the "Replace 40 Ton Condenser at B200" project (VA Project No. 663A4-23-201). The addendum revises the "Project Specifications" and "VHA Master Specifications" documents.

• Section 00 01 10 (Table of Contents)
• Section 00 01 15 (List of Drawings)
• Division 00 - SPECIAL SECTIONS
• Division 01 - GENERAL REQUIREMENTS
• Division 02 - EXISTING CONDITIONS
• Division 03 - CONCRETE
• Division 05 - METALS
• Division 06 - WOOD, PLASTICS AND COMPOSITES
• Division 07 - THERMAL AND MOISTURE PROTECTION
• Division 10 - SPECIALTIES
• Division 13 - SPECIAL CONSTRUCTION
• Division 22 - PLUMBING
• Division 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)
• Division 26 - ELECTRICAL
• Section 01 32 16.15 (PROJECT SCHEDULES)
• Section 01 33 23 (SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES)
• Section 01 35 26 (SAFETY REQUIREMENTS)
• Section 01 42 19 (REFERENCE STANDARDS)
• Section 01 45 00 (QUALITY CONTROL)
• Section 01 57 19 (TEMPORARY ENVIRONMENTAL CONTROLS)
• Section 01 74 19 (CONSTRUCTION WASTE MANAGEMENT)
• Section 01 81 13 (SUSTAINABLE CONSTRUCTION REQUIREMENTS)
• Section 02 41 19 (SELECTIVE DEMOLITION)
• Section 02 82 13.13 (GLOVEBAG ASBESTOS ABATEMENT)
• Section 02 82 13.21 (ASBESTOS ROOFING ABATEMENT)
• Section 02 82 13.41 (ASBESTOS ABATEMENT FOR TOTAL DEMOLITION PROJECTS)
• Section 22 05 11 (COMMON WORK RESULTS FOR PLUMBING)
• Section 22 07 11 (PLUMBING INSULATION)
• Section 23 05 11 (COMMON WORK RESULTS FOR HVAC)
• Section 23 05 41 (NOISE AND VIBRATION CONTROL FOR HVAC PIPING AND EQUIPMENT)
• Section 23 05 93 (TESTING, ADJUSTING, AND BALANCING FOR HVAC)
• Section 23 07 11 (HVAC AND BOILER PLANT INSULATION)
• Section 23 08 00 (COMMISSIONING OF HVAC SYSTEMS)
• Section 23 23 00 (REFRIGERANT PIPING)
• Section 23 82 16 (AIR COILS)
• Section 26 05 11 (REQUIREMENTS FOR ELECTRICAL INSTALLATIONS)
• Section 26 05 19 (LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES)
• Section 26 05 26 (GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS)
• Section 26 05 33 (RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS)
• Section 26 24 16 (PANELBOARDS)
• Section 26 27 26 (WIRING DEVICES)
• Section 26 29 21 (ENCLOSED SWITCHES AND CIRCUIT BREAKERS)
• Section 26 51 00 (INTERIOR LIGHTING)

This addendum provides updates and revisions to various sections of the project specifications. Bidders should review these changes carefully as they may impact proposal requirements and submission details. The original bid documents were dated April 30, 2025.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and notes related to the "REPLACE 40 TON CONDENSER AT B200" project at the American Lake VA Medical Center. It provides detailed plans, elevations, sections, and specifications for the construction and renovation work.

• Cover Sheet (G-001): Project title, location, VA project number (663A4-23-201), and a list of all drawings included in the set.
• General Information & Site Plan (G-002): Site map, building legend, code summary (NFPA 101), and general notes.
• ICRA Information and Details (G-003): Details on Infection Control Risk Mitigation (ICRA) and Interim Life Safety Measures (ILSM), including matrices, plans, and specific precautions for construction activities within a healthcare environment.
• Building Plans (G-004, G-005): Overall building plans, first-floor cold storage ICRA plan, showing room designations and areas of work.
• Mechanical Plans (M-001, M-101, M-601): Mechanical general information, demolition plans, mechanical plans and details, and mechanical schedules/diagrams related to HVAC and refrigeration systems.
• Electrical Plans (E-001, E-101, E-401, E-601, E-602): Electrical general notes, symbol legends, abbreviations, demolition plans, power plans, and electrical schedules.
• Architectural Notes (A-001): General abbreviations, architectural symbol legend, and detailed notes regarding demolition, renovation, life safety, and hazardous materials.

These drawings are critical for bidders to understand the full scope of work, including demolition, new construction, mechanical, and electrical systems. They provide the technical details necessary for accurate bidding, site assessment, and project execution. The ICRA and ILSM details are particularly important for ensuring compliance with healthcare facility safety and infection control protocols.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for the demolition, removal, and new construction associated with replacing the 40 Ton Refrigerant Condenser and associated infrastructure for Building 200 at the American Lake Campus.

• Demolition and removal of the existing 40 Ton Refrigerant Condenser and associated apparatus and infrastructure, including condensate piping, refrigerant line-sets, refrigerant evaporators, and the exterior walk-in freezer.

• Installation of new materials per manufacturer's instructions.

• Disposal of construction debris and hazardous waste in accordance with VA, Federal, and State procedures.

• Period: 249 calendar days from Notice to Proceed (NTP), including final cleaning, inspections, corrections, and demobilization.

• Place: Building 200, American Lake Campus, 9600 Veterans Drive Southwest, Lakewood, WA 98439.

• Submittals: Fully loaded cost schedule, POC list, Construction Safety Precautions (including Safety Plan, APP, AHA), Shop Drawings, Product Log, and OSHA Construction Safety Training certificates.

• Mobilization: Requires approved Bonds, Insurance Certificate, APP, and Cost-loaded Schedule. Approval to mobilize is in writing from the COR.

• Safety: Compliance with OSHA, VA Policies, and specific safety requirements including fire extinguishers, dust mats, and proper waste disposal. Asbestos hazard identified in crawl space.

• Infection Control: Adherence to VA Infection Control Risk Assessment (ICRA) policy, including maintaining negative pressurization.

• Materials: One-year parts and labor warranty required.

• Work Hours: Normal hours are 7:00 AM to 4:00 PM Monday-Friday. Work in public areas or noisy activities are restricted to specific evening/night hours. Federal holidays and weekends are generally non-work days unless approved.

• Coordination: Strict coordination with the COR is required for all aspects of the project, including shutdowns, deliveries, and site access.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a 40-ton condenser located at Building 200 of the VA Puget Sound Medical Center, American Lake Campus, Tacoma, WA. The contractor will be responsible for providing all necessary labor, materials, services, and equipment to complete the work in accordance with the Statement of Work and attached specifications and drawings.

• Replacement of a 40-ton condenser.

• Contractor must provide all labor, materials, services, and equipment.

• Work must comply with the Statement of Work, specifications, and drawings.

• Contract Type: Firm-Fixed-Price.

• Proposals are due by 12:00 PM PST on March 25, 2026.

• Proposals must be submitted electronically via email.

• Evaluation will be based on a best-value tradeoff source selection process.

• Evaluation Factors: Key Personnel and Capacity, Technical Approach, Past Performance, and Price.

• Factors 1 and 2 are more important than Factor 3. Factors 1-3 combined are significantly more important than Factor 4 (Price).

• A site visit is scheduled for Tuesday, March 3, 2026, at 9 AM PST.

• Questions must be submitted by March 6, 2026, at 12:00 PM PST to Kaycee.Benson@va.gov and Ty.Draszt@va.gov.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors).

• Small Business Size Standard: $19 Million.

• Offerors must acknowledge all amendments.

• A bid guarantee is required.

• Performance and Payment Bonds are required within ten (10) calendar days of Notice of Award.

• The contractor must furnish all required insurance coverage documentation within ten (10) calendar days of Notice of Award.

Solicitation / RFP / RFQ

This is a solicitation for a Firm-Fixed-Price Construction Contract for Project Number 663A4-23-201, "Replace 40 Ton Condenser Bldg 200" at the Puget Sound HCS American Lake VA Medical Center in Lakewood, WA. The project involves the demolition, removal, and new construction for the replacement of a rooftop-mounted 40-ton refrigerant condenser and associated infrastructure.

• Provide all labor, material, and equipment for the removal and replacement of the 40-ton rooftop condenser.

• Includes associated apparatus and infrastructure such as condensate piping, refrigerant line-sets, refrigerant evaporators, and the exterior walk-in freezer.

• Materials must be new and installed per manufacturer's instructions.

• Contractor must provide product data on materials with their proposal.

• Demolition, removal, and disposal of construction debris and hazardous waste must comply with VA policies and environmental regulations.

• Work may be performed during normal campus operational hours, after hours, or on weekends.

• Contract Type: Firm-Fixed-Price Construction Contract.

• Solicitation Number: 36C26026R0035.

• NAICS Code: 238220 (Size Standard: $19 Million).

• Period of Performance: Approximately 249 calendar days from the Notice to Proceed.

• Magnitude of Construction: Expected to be between $2,000,000 and $5,000,000.

• Warranty: One-year parts and labor warranty from the date of acceptance.

• Solicitation will be issued as a Request for Proposal (RFP) in accordance with FAR Parts 15, 19, and 36.

• Evaluation procedures will be detailed in the solicitation.

• All questions must be submitted in writing to ty.draszt@va.gov by December 31, 2025, at 1:00 PM Pacific Time.

• Proposals received from other than SDVOSB concerns will not be considered.

• Total Small Business (SBA) Set-Aside.

• The solicitation is expected to be issued in Fiscal Year 2026.

• The document references attached Drawings and Specs for detailed information.

• Specific requirements for safety, infection control, submittals, progress meetings, and closeout are detailed within the document.