N045--Replace Morgue Cooler | San Francisco, CA

Other / Unclassified

This document is a Table of Contents for VHA Master Specifications, Section 00 01 10. It outlines the various divisions and sections of the specifications, including:

• Division 00 - Special Sections: Table of Contents
• Division 01 - General Requirements: Includes General Requirements, Project Schedules, Shop Drawings, Product Data, Samples, and Safety Requirements.
• Division 02 - Existing Conditions: Demolition.
• Division 05 - Metals: Metal Fabrications.
• Division 07 - Thermal and Moisture Protection: Preparation for Re-Roofing, Roof and Deck Insulation, Hot-Applied and Cold-Applied Built-Up Asphalt Roofing.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Common Work Results for HVAC, General Motor Requirements for HVAC and Steam Generation Equipment, Noise and Vibration Control for HVAC Piping and Equipment, Testing Adjusting and Balancing for HVAC, Commissioning of HVAC Systems, Direct-Digital Control System for HVAC, Hydronic Piping, HVAC Fans, Packaged Outdoor Central-Station Air-Handling Units, Air Coils.

This document serves as a high-level index for the technical specifications related to the "662-26-102 Replace Morgue Air Handling Unit" project at the San Francisco VA Medical Center. It helps bidders understand the scope and organization of the technical requirements, allowing them to quickly locate relevant sections for detailed review.

Solicitation / RFP / RFQ

This solicitation is for the procurement of commercial equipment with ancillary installation services for the "Replace Morgue HVAC Equipment" project at the San Francisco VA Medical Center. The acquisition is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside on the open market.

• Purchase and installation of replacement air handler (QTY: 1) and condensing unit (QTY: 1) for the Morgue HVAC system.

• Equipment must be a direct replacement or an equivalent meeting specific performance characteristics (CFM, heating/cooling transfer, capacity).

• Contractor must perform work related to sequence of operations and control devices (BAS and FA systems).

• Coordination drawings and engineered details for modifications are required.

• Factory start-up and testing documentation, along with testing and balancing requirements, are necessary.

• Operations and Maintenance Manuals are required.

• Warranty period is 1 year from completion.

• Contractor must possess EPA 608 Certification.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 240 Days ARO (After Receipt of Order).

• Estimated Value: $19 Million (This appears to be a ceiling or estimate, not a guaranteed award amount).

• Proposals are due by April 20, 2026, 12:00 PM PDT.

• Submission is via electronic copy to david.rovner@va.gov and charee.harris@va.gov.

• Award will be made to the lowest priced, technically acceptable offeror.

• Offerors must hold offers firm for a minimum of 60 days.

• Questions/RFIs are due by April 10, 2026, 12:00 PM PDT.

• Total SDVOSB set-aside.

• Offerors must be registered in SAM.gov and certified as SDVOSB in SBA's certification database.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a Size Standard of $19 Million.

• A pre-proposal site visit is scheduled for April 06, 2026, at 10:00 AM PDT.

• The solicitation includes FAR clauses related to commercial products and services, Buy American, and security prohibitions.

• Attachments include Consolidated Specifications, Salient Characteristics, Supporting Drawings and Graphics, and an RFI Form.

Form / Attachment / Pricing Sheet

This document is a "REQUEST FOR INFORMATION (RFI) FORM" intended for potential offerors to submit questions regarding Solicitation 36C26126Q0405 – Replace Morgue Cooler. Responses to these inquiries will be provided in amendment format on SAM.gov.

• Contact Information: Bidders must provide Company Name, Offeror Name, Submitting Person's Name, Date of Inquiry, and Phone Number.
• Inquiry Type: Bidders should indicate if their questions pertain to the solicitation/evaluation factors or the statement of work/technical data by marking the corresponding checkboxes (though checkboxes are not functional in this text format).
• Question Submission: Questions should be typed below "Proposal Inquiry:" and labeled sequentially (RFI #1, RFI #2, etc.). Additional space can be added as needed.

This form is the designated method for submitting pre-proposal inquiries related to the "Replace Morgue Cooler" solicitation. Bidders must use this form to ask questions about the solicitation or statement of work. Telephone inquiries will not be accepted. It is the bidder's responsibility to check SAM.gov for amendments containing responses to these inquiries.

Form / Attachment / Pricing Sheet

This document provides supporting drawings and graphics related to the "662-26-102" opportunity. It includes overhead and ground views of the facility, annotated diagrams of air handling and condensing units, and images of electrical enclosures and nameplates. This information is intended to help bidders understand the existing conditions and scope of work for the opportunity.

• Annotated Diagrams: Detail the scope of work for removing and replacing Air Handling Units (AHUs) and Condensing Units (CUs). Key tasks include isolating utilities, reconfiguring/replacing plumbed utilities and ductwork, and modifications to roof curbs. The government will handle refrigerant evacuation and isolation of electrical services up to the disconnect.
• Equipment Details: Includes images and nameplates for Haakon Industries Air Handling Units and Trane Condensing Units, providing model numbers, serial numbers, electrical data (voltage, phase, amperage), refrigerant type, and manufacturing dates.
• Electrical Components: Images of electrical enclosures and disconnects that are to be replaced by the government.
• Facility Views: Overhead and ground views of the building and surrounding area to provide context.

This attachment is crucial for bidders to visualize the existing equipment and site conditions. It directly informs the scope of work, potential challenges, and the specific types of equipment involved in the "662-26-102" opportunity, aiding in accurate proposal development and cost estimation.

Form / Attachment / Pricing Sheet

This document, titled "Brand Name or Equal Worksheet ('Salient Characteristics') v 2.0", outlines the specific characteristics and requirements for HVAC equipment for the "Replace Morgue HVAC Equipment" project at the San Francisco VA Medical Center.

• Item #1: Condensing Unit
  • Manufacturer/Model: Trane TTA180E40SAA
  • Required Capacity: 15 tons
  • Requirement: Must work in tandem with a selected Air Handling Unit (AHU).
• Item #2: Air Handling Unit (AHU)
  • Manufacturer/Model: HAAKON INDUSTRIES PEΕΝΤΡΑΚ 208-AC-100
  • Required Volume: 5550 CFM
  • Requirement: Must work in tandem with the selected condensing unit.

This worksheet details the "brand name or equal" specifications for critical HVAC components. Bidders must ensure their proposed equipment meets or exceeds these salient characteristics to be considered compliant with the solicitation requirements for this project.

Solicitation / RFP / RFQ

This is a pre-solicitation announcement for the "Replace Morgue Cooler" project located at the San Francisco VA Health Care System, 4150 Clement Street, San Francisco, CA 94121. The Department of Veterans Affairs Network Contracting Office 21 will issue a Request for Quotation (RFQ) for a qualified general contractor.

• Purchase and installation of a replacement morgue cooler.

• Contractor must possess EPA 608 Certification.

• Work must be performed in accordance with the SOW, drawings, and specifications (to be provided in the solicitation).

• Project duration is approximately 240 calendar days After Receipt of Order (ARO).

• Not specified in this announcement.

• Solicitation documents will be available on or about February 26, 2026.

• The RFQ will contain all necessary instructions for quotation submission.

• Questions regarding this pre-solicitation must be submitted in writing to David.rovner@va.gov and cc: charee.harris@va.gov.

• Contractors must be registered in SAM.GOV.

• Contractors must be verified in SBA's VETCERT at the time of offer submission and prior to award.

• Applicable NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small business size standard: $19 Million.

• This is a pre-solicitation announcement only.

• The Contracting Office is located at 975 Kirman Avenue, McClellan CA 95652-2613.

• The response date for the upcoming RFQ is February 26, 2026, 12:00 PM Pacific Time, Los Angeles, USA.

Statement of Work (SOW)

To replace existing air handler and associated air-cooled condensing unit for the Morgue HVAC system at the San Francisco VA Medical Center.

• Direct replacement of existing air handler and air-cooled condensing unit.

• Work area includes the south portion of Building 203 roof and the dock area.

• Sequence of operations and control devices (BAS and FA systems) are anticipated for reuse.

• Contractor must develop coordination drawings and any engineered details for modifications.

• Contractor to provide mark-ups of roof plans showing revisions.

• Factory start-up and testing documentation is required.

• Testing and balancing to determine static pressure and volume at operating speeds.

• Provide Operations and Maintenance Manuals.

• Warranty: 1 year from date of completion.

• Government review time for submitted documentation: 10 calendar days.

• Actual performance of work from disconnection to factory start-up shall not exceed two weeks.

• Period of Performance: 240 Days.

• Place of Performance: San Francisco VA Medical Center, 4150 Clement St., San Francisco, CA 94121.

• Contractor must possess EPA 608 Certification.

• Interior work limited to disconnection and charging of utilities; no energized work.

• Government will lead Lock-Out Tag-Out (LOTO); contractor will place redundant locks.

• Government will recover refrigerant prior to removal.

• Horizontal configuration for the air handling unit is preferred due to improved maintainability, and a cost increase may be warranted.

• Contractor to provide a rough estimate of cost difference between options prior to procurement.

• Assumed equipment lead time is not more than 120 days; no-cost time extension may be granted if lead times exceed this.

• Planned outage dates must be provided to the government not less than 20 days before work is performed.

• No laydown area will be provided; government will facilitate coordination of space for crane placement and truck hauling.

• Air Handler: HAAKON INDUSTRIES, Model no. PΕΝΤΡΑΚ 208-AC-100

• Condensing Unit: Trane, Model no. TTA180E40SAA, Capacity 15 tons

Sources Sought Notice

This notice is for market research to determine industry capabilities for replacing a morgue cooler at the VA San Francisco Health Care System (VASFHCS). It is not a solicitation, but an inquiry to identify potential sources and their qualifications.

Potential contractors should review the attached draft Statement of Work (SOW) for detailed descriptions and quantities of the required supplies/services. The procurement is for a Firm Fixed Price contract.

Interested parties should submit a non-binding statement of interest and capability documentation via email to david.rovner@va.gov, with a cc to charee.harris@va.gov. The subject line should be "Sources Sought Notice 36C26126Q0405 – Insert Company Name - Replace Morgue Cooler – San Francisco".

This notice seeks to identify potential sources and their business size classifications relative to NAICS code 238220 (Plumbing, Heating, and Air Conditioning Contractors, size standard $19 Million). This includes Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business.

• Company Name, Point of Contact (POC) name, Email, Phone Number

• SAM Unique Entity ID (UEI)

• Business Size classification for NAICS 238220

• Confirmation of ability to comply with VAAR 852.219-75 if a SDVOSB/VOSB set-aside is issued

• Indication of customary commercial practices

• GSA Federal-Supply-Schedule contract details (if applicable)

• Manufacturer name and country of origin (if applicable)

• Authorized Distributorship Letter (if not the manufacturer)

• Material order lead time for supplies

• Country of manufacture for each supply item

• Response Date/Time/Zone: 02-17-2026 12:00 PACIFIC TIME, LOS ANGELES, USA

• The attached document "P02 Sources Sought SOW revised 02-10-26 draft" contains the detailed SOW.

• This is a Sources Sought Notice for market research purposes only.