N059--OR Intercom Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Bay Pines VA Healthcare System, is soliciting proposals for an OR Intercom Replacement project at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due on or about April 9, 2026.
Purpose & Scope
The project requires the complete removal and disposal of the existing intercom system, including all conductors and abandoned raceways. The contractor will then install a new Zenitel ICX Intelligent Communications System (or equivalent). This system must include three separate zones with forty-two locations, ten handheld/phone stations, thirty-three wall stations, and one server, utilizing CAT6A cabling. The scope also mandates the repair and patching of any drywall damage, painting to match existing room colors, fire caulking, and sealing of all penetrations. The contractor is responsible for furnishing all labor, materials, supervision, employee training, services, insurance, and equipment.
Contract Details
- Contract Type: Firm Fixed Price.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be certified and listed in the SBA certification database.
- NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a small business size standard of $19 Million.
- Period of Performance: 120 Calendar Days from contract award, anticipated to run from April 15, 2026, to July 31, 2026.
- Place of Performance: C.W. Bill Young VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, Florida 33744.
- Work Hours: Limited to after Surgical and Imaging hours of operation (7:00 am - 4:30 pm, Monday through Friday), and not permitted on Federal Holidays.
Submission & Evaluation
- Quotes Due: On or about April 9, 2026.
- Questions Due: April 6, 2026, 2:00 PM EST.
- Submission Method: Electronically to William S Penhallegon at william.penhallegon@va.gov.
- Required Submissions: Quotes must include Unique Entity Identifier (UEI), SBA Dynamic Small Business Search (DSBS) SDVOSB certification, and supporting documentation. Submissions are organized into Volume One (Pricing), Volume Two (Past Performance/Experience - up to 3 projects), and Volume Three (Technical - product literature, specifications).
- Evaluation Factors: Technical (functionality and performance), Price, and Past Performance.
Special Requirements
Bidders must comply with VA Acquisition Regulation Solicitation Provision and Contract Clause 852.273-75 regarding Information and Information Technology Security for handling VA sensitive information. All vendors must be properly registered in the System for Award Management (SAM) database.