N065--PROS V23 636 Delivery of Durable Medical Equipment (DME) (VA-26-00065047)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 23 (36C263), has issued a Sources Sought Notice (RFI) to identify qualified contractors for the delivery of Durable Medical Equipment (DME). This market research aims to understand industry capabilities and socio-economic classifications for services within the VA Nebraska-Western Iowa Health Care System patient service catchment area, including Omaha, Lincoln, and Grand Island, NE. Responses are due by June 12, 2026, at 3:30 PM CT.
Scope of Work
The contractor will be responsible for the storage, delivery, installation, repair (when required), and pick-up of VA-owned DME for beneficiaries. This includes a wide range of equipment such as wheelchairs, power chairs, scooters, hospital beds, patient lifts, and modular ramps. Services must be provided within three working days of notification, or within 24 hours for emergency requests, during standard work hours (Monday-Friday, 8:00 a.m. to 4:30 p.m., excluding Federal Holidays).
Contractor Requirements
Offerors must be regularly established home and healthcare businesses, financially responsible, and possess the necessary equipment, personnel, and facilities to handle the specified volume of services. Compliance with State and City codes, as well as Joint Commission (or equivalent accreditation body) standards, is mandatory. Key requirements include:
- Storage: Provide a secure, clean, pest/rodent-free storefront facility (approximately 1000 sq ft per VAMC) within 20 miles of each VA Medical Center or a border county.
- Inventory: Maintain a detailed, cumulative inventory of all VA-owned equipment, subject to VA inspection.
- Repairs: Submit repair quotations within five workdays and provide a minimum 90-day warranty on all repairs.
- Infection Control: Adhere to universal precautions, ensuring clean and recovered equipment are kept separate and handled appropriately.
- Reporting: Document personnel training, report accidents/malfunctions, implement a falls prevention program, and conduct patient satisfaction surveys.
- Payment: Must accept a government purchase card (VISA) and possess Level II purchase card capability.
- Compliance: Abide by all HIPAA and Privacy Act requirements, and have PKI accessibility for protected communication.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- NAICS Code: 621610 (Home Health Care Services)
- Set-Aside: None specified (market research to identify socio-economic classifications)
- Response Due: June 12, 2026, 3:30 PM CT
- Published: May 21, 2026
Submission Details
This RFI is for information gathering only and is not a solicitation. Responses will inform future acquisition decisions. Interested parties should email a completed document, including company name, address, DUNS, point of contact, phone, email, and socio-economic classification (Small Business, SDVOSB, VOSB, etc.), to Chris.Skaggs@va.gov. The email subject line must be "36C26326Q0746 NWI DME". A Capability Statement may also be attached. Note that a future solicitation may require compliance with VA Notice of Limitations on Subcontracting (852.219-75).