N3904026Q3090 - 100 TON TEMP CHILLER SYSTEM- Naval Base Point Loma

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for a 100 TON TEMP CHILLER SYSTEM. The solicitation is issued as a Request For Quotation (RFQ).

• Lease of a 100 TON TEMP CHILLER SYSTEM.

• Period of Performance: 09/15/2026 – 06/14/2027 (39 Weeks), with two 4-week option periods.

• Place of Performance: Naval Base Point Loma, San Diego CA.

• The system must meet specific mechanical and electrical data, including a maximum tonnage of 100, air-cooled condenser, and operate within a process water temperature range of 38°F-60°F.

• Includes requirements for a pump, hoses, elbows, and associated components.

• Requires preventative maintenance, weekly inspections, and prompt repair services.

• Deliverables include certifications for lifting/handling, hydrostatic tests, flow meter calibration, contact information, technical instructions, and preventative maintenance schedules.

• Contract type: Not explicitly stated, but implied to be a lease agreement.

• Period of Performance: Base period of 39 weeks, with two 4-week option periods.

• Estimated Value: Not stated.

• Response Deadline: 05/21/2026 @ 1:00 PM EST.

• Proposals must be submitted via email.

• Quotes must include a completed technical specification sheet.

• Evaluation will be based on Technical Acceptability, Experience/Past Performance, Adherence to Schedule, and Price (Best Value).

• Technical submissions that do not meet minimum requirements will be rated "Unacceptable".

• NAICS Code: 532490.

• Size Standard: $40 Million Dollars.

• Vendors must be registered in the System for Award Management (SAM).

• The document references "Notice of Total Small Business Set-Aside" (52.219-6) and "Small Business Program Representations" (52.219-1 ALT I), suggesting potential set-aside considerations.

• This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 2025-1110.

• Applicable FAR and DFARS provisions and clauses are listed.

• Several attachments are referenced, including Wage Determination and OPSEC documents.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5635, Revision No. 29) for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in San Diego County, California. This is relevant for contractors to understand labor costs associated with the opportunity.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details specific benefit rates for Health & Welfare ($5.55/hour) and Health & Welfare EO 13706 ($5.09/hour).
• Outlines requirements for vacation and paid holidays.
• Provides information on hazardous pay differentials (8% for high hazard, 4% for low hazard).
• Details uniform allowance requirements and reimbursement.
• Explains the conformance process for additional classifications and wage rates.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. It ensures that all employees working on the contract receive at least the specified minimum wage and applicable fringe benefits. Failure to comply can lead to penalties. The document also provides details on paid sick leave, vacation, holidays, and potential hazard pay, which are crucial for comprehensive cost estimation and compliance planning.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) Contract Requirements for contractors performing work at Portsmouth Naval Shipyard (PNSY). It defines OPSEC, the purpose of an OPSEC Plan, and the contractor's responsibilities regarding the protection of sensitive information.

• Definition of OPSEC: A process to protect sensitive information (Critical Information and Indicators - CII) from exploitation.
• OPSEC Plan Requirement: Contractors may be required to submit an OPSEC Plan, signed by the Prime contractor, prior to the contract start date. The need for a full OPSEC Plan will be determined based on the work being performed.
• Contractor Responsibility: Contractors must avoid inadvertent disclosure of unclassified or classified information. This includes protecting U.S. Government CII and observable indicators.
• Prohibited Disclosures: Publicizing CII on corporate websites, social media, or through personal email accounts is prohibited. Media requests must be directed to PNSY Security and Public Affairs.
• Consequences of Compromise: Disclosure of CII can lead to removal of individuals, contract termination, criminal prosecution, and civil penalties.
• Controlled Unclassified Information (CUI): Contractors must safeguard CUI and report any suspected compromises.
• Portable Electronic Device (PED) Policy: Details the control and approval process for PEDs used at the shipyard, emphasizing coordination with sponsors and security.
• OPSEC Critical Information and Indicator List (CIIL): Provides examples of CII (e.g., PII, schedules, equipment capabilities, infrastructure details, photos/videos of work areas) and required countermeasures (e.g., not posting sensitive info online, shredding documents, removing badges, reporting disclosures).

This document is crucial for bidders to understand the security and information protection requirements that will be imposed if awarded a contract. It highlights the importance of OPSEC, defines what constitutes sensitive information, outlines prohibited actions, and details the consequences of non-compliance. Bidders should review the CIIL and countermeasures to assess their ability to meet these requirements.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing various data items required from the contractor for the "100 TON CHILLER SYSTEM" under contract N3904026Q3090. It specifies the type of data, its reference in the Statement of Work (SOW), submission requirements, and distribution.

• Data Item No. 001: CERTIFICATION DATA REPORT (SOW Para. 5.5.1.)
• Data Item No. 002: HYDROSTATIC TEST REPORT (SOW Para. 4.3. & 5.5.2.)
• Data Item No. 003: CALIBRATION CERTIFICATE/REPORT (SOW Para. 4.6. & 5.5.3.)
• Data Item No. 004: CONTRACTOR'S PERSONNEL ROSTER (SOW Para. 5.5.2.)
• Data Item No. 005: EQUIPMENT TECHNICAL MANUAL (SANITIZED) (SOW Para. 5.5.5, 5.5.6. & 5.5.8.)
• Data Item No. 006: MAINTENANCE SUPPORT PLAN (SOW Para. 5.3.2. & 5.5.7.)
• Data Item No. 007: MAINTENANCE SERVICE REPORT (SOW Para. 5.3.3)

Each data item includes details on:

• Authority for data acquisition
• Contract reference (SOW paragraph)
• Requiring office
• Frequency of submission
• Date of first and subsequent submissions
• Distribution addressees and number of copies (Final, Draft, Reproduced)
• Remarks providing specific instructions or clarifications.

This CDRL outlines the specific documentation and reporting deliverables required from the contractor. Bidders should review these requirements to understand the scope of work related to data submission, including the types of reports, their frequency, and submission deadlines. This information is crucial for accurately estimating the effort and cost associated with contract performance and for ensuring compliance with contractual obligations.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing various data items required from the contractor for the "100 TON CHILLER SYSTEM" procurement. It specifies the type of data, its reference in the Statement of Work (SOW), frequency of submission, and distribution requirements.

Each entry (B001 through B007) represents a specific data deliverable, including:

• Data Item No.: Unique identifier for the data item.
• Title of Data Item: Description of the deliverable (e.g., CERTIFICATION DATA REPORT, HYDROSTATIC TEST REPORT, CALIBRATION CERTIFICATE/REPORT, CONTRACTOR'S PERSONNEL ROSTER, EQUIPMENT TECHNICAL MANUAL, MAINTENANCE SUPPORT PLAN, MAINTENANCE SERVICE REPORT).
• Contract Reference: SOW paragraph number referencing the requirement.
• Frequency: How often the data item is required (e.g., 1 TIME, WEEKLY).
• Date of First Submission: When the initial submission is due.
• Date of Subsequent Submission: When follow-up submissions are required.
• Distribution: Addressees and number of copies (final/draft).
• Remarks: Additional details or clarifications for the data item.

This CDRL outlines the specific documentation and reporting the contractor will be responsible for providing throughout the contract. Bidders should review these requirements to understand the full scope of their data delivery obligations, which will impact proposal preparation and contract performance. The listed data items are critical for ensuring the proper functioning, maintenance, and oversight of the 100 TON CHILLER SYSTEM.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services to lease a temporary 100-ton temporary chiller system. The solicitation is issued as a Request For Quotation (RFQ).

• Lease of one (1) 100-ton temporary chiller system.

• Period of Performance: September 15, 2026 – June 14, 2027 (39 Weeks).

• Option Periods of Performance: June 15, 2027 – July 12, 2027 (4 Weeks) and July 13, 2027 – August 9, 2027 (4 Weeks).

• Place of Performance: Naval Base Point Loma, San Diego, CA.

• The system must meet specific mechanical and electrical data, including a minimum nominal chilled water capacity, automatic operation, and integration capabilities.

• Deliverables include technical documentation such as certifications, test reports, manuals, and preventative maintenance schedules.

• The contractor must provide a technician for weekly inspections and be available for repairs within specified response times.

• Contract type is not explicitly stated but implied to be a lease agreement.

• Estimated value is not stated.

• Response Deadline: May 27, 2026, 1:00 PM EST.

• Proposals must be submitted via email.

• Quotes must include a completed technical specification sheet.

• Evaluation will be based on Technical Acceptability, Experience/Past Performance, Adherence to Schedule, and Price (Best Value).

• Technical submissions that do not meet minimum requirements will be rated "Unacceptable".

• NAICS Code: 532490.

• Size Standard: $40 Million Dollars.

• Vendors must be registered in the System for Award Management (SAM).

• The document references "Notice of Total Small Business Set-Aside" (52.219-6), suggesting a potential set-aside, but this is not explicitly confirmed for this specific solicitation.

• This solicitation is posted on SAM.gov and paper copies will not be issued.

• Applicable clauses and provisions are in effect through FAC 2025-06 and DFARS Change Notice 2025-1110.

• Several attachments are referenced, including Wage Determination, OPSEC, and CDRLs (A, B, C).

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing various data items required from the contractor for the "100 TON CHILLER SYSTEM" procurement. It specifies the type of data, its reference in the Statement of Work (SOW), frequency of submission, and distribution requirements.

• Data Item Numbers (001-007): Each item represents a specific deliverable, such as Certification Data Reports, Hydrostatic Test Reports, Calibration Certificates, Personnel Rosters, Technical Manuals, Maintenance Support Plans, and Maintenance Service Reports.
• SOW References: Each data item is linked to specific paragraphs within the Statement of Work (SOW), indicating the contractual basis for the requirement.
• Submission Requirements: Details include the date of first submission, frequency (e.g., 1TIME, WEEKLY), and subsequent submission triggers (e.g., upon delivery, component replacement, or updates).
• Distribution: Specifies addressees (e.g., Code 420, Code 230, Project TSZM) and the number of copies (Final, Draft, Reproduced).
• Remarks: Provides additional context or specific instructions for each data item, including submission methods (e.g., Wide Area Workflow - WAWF) and conditions for updates.

This CDRL is crucial for bidders as it outlines all the required documentation and reports that must be submitted as part of the contract. Understanding these requirements is essential for accurately estimating proposal costs, planning project execution, and ensuring contract compliance. Bidders must carefully review each data item to confirm their capability to meet these deliverables and factor associated costs into their bids.