NAF Tent Installation, Tear Down, and Storage Services at Patriot Golf Course

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Tent Installation, Tear Down, and Storage at Patriot Golf Course opportunity (2026-PZI-1708).

• Tent Dimensions: Amendment 1 updated the tent size to 40' x 80' x 13'. The tent will be installed on a concrete pad.
• Usage Period: The tent is not a rental and will be used from April to November annually, with winter storage.
• Storage Location: Tent components are stored in Webster, MA 01570.
• Contract History: This is a re-compete. The previous contract number was FA2835-16-P-0024.
• Tent Condition: There is no known damage or missing components. Major and minor repairs during performance will be contracted separately; pricing for these should not be included in the quote.
• Quote Limitations: The 25-page quote limitation includes the pricing schedule, representations, technical proposal, and certifications.
• Tent Manufacturer: The tent manufacturer is Clear Span.
• Frame Installation: The structural frame remains installed year-round.

Amendment 2 includes an updated bid schedule reflecting the correct tent dimensions (40' x 80' x 13'). Offerors should ensure their quotes and proposals adhere to the clarified requirements and submission limitations.

Form / Attachment / Pricing Sheet

This document is a bid schedule, likely an updated version, detailing pricing for tent services over multiple contract years. Bidders should use this to understand the cost structure for the required services.

• Services: Furnishing all labor, materials, equipment, and transportation for the installation and removal of a 40 x 80 x 13 Tournament tent.
• Location: Patriot Golf Course.
• Tasks: Installation in Spring, and take-down, cleaning, and storage during Fall/Winter months.
• Contract Period: Includes a Base Year and four Option Years.
• Pricing: Extended prices are listed for each year, with a total price of $0.0 indicated for all years.

This document outlines the specific services required for tent installation and removal, including the location and annual tasks. While the extended prices are listed as $0.0, bidders should carefully review this schedule to ensure they understand the scope of work and any potential cost implications or requirements for their proposals. The "UPDATED" status suggests this is a critical version to consider.

Solicitation / RFP / RFQ

This document is a combined Synopsis/Solicitation for commercial items, serving as the sole solicitation for NAF Tent Installation, Tear Down, and Storage Services at Patriot Golf Course. A written solicitation will not be issued separately. The government is procuring labor, materials, equipment, and transportation for these services.

• Installation: Install a 40 x 80 x 13 Tournament Tent, including tops, sides, fabric, doors, lights, and fans, ensuring operability.

• Tear Down: Remove tops, sides, fabric, doors, lights, and fans, leaving hard walls up, and disconnect power.

• Storage: Store the tent from November through April at the contractor's facility, including cleaning and ensuring no damage.

• Period of Performance: April 2026 – April 2031 (Base Year and four Option Years).

• Place of Performance: Patriot Golf Course, 200 Springs Rd., Bedford MA, 01730.

• NAICS Code: 238990

• Small Business Size Standard: $19,000,000.00

• Set-Aside: Total Small Business Set-Aside - Local Area Set Aside (within 100 miles).

• Proposal Submission: Quotes must adhere to all instructions, templates, and formats. Failure to do so may result in an incomplete quote. The quote, including the bid schedule, shall not exceed 25 pages. Technical Proposal and Completed Bid Schedule are required.

• Evaluation Factors: Award will be made on the basis of the Lowest Evaluated Price of Technically Acceptable quotes. Technical proposals will be evaluated as Acceptable or Unacceptable. Price will be evaluated for reasonableness.

• Key Deadlines:

  • Questions Due: 1 PM ET, March 26, 2026
  • Answers Posted: Not later than 1 PM ET, March 29, 2026
  • Offers Due: 1 PM ET, April 8, 2026

• Offer Validity: Offers must be valid for at least 90 days.

• This solicitation is a Total Small Business Set-Aside for the Local Area (within 100 miles).

• Offerors must be registered in the System for Award Management (SAM).

• Attachments include: Statement of Work (SOW), Bid Schedule, and Service Contract Act Wage Determinations.

• Contact for information: Rachyl Cushman (rachyl.cushman@us.af.mil) or Eva Leavitt (eva.leavitt@us.af.mil).

• The government reserves the right to cancel this solicitation at any time.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide installation, take down, and storage services for a 40 x 80 x 13 tournament tent at Patriot Golf Course.

• Furnish all labor, materials, equipment, and transportation for tent services.

• Install tent in Spring and take down, clean, and store during Fall/Winter months.

• Services to be performed within 100 miles of Patriot Golf Course.

• Install tent by April 15th (5 days to complete), including tops, sides, fabric, doors, glass walls, lights, and fans, ensuring all components function.

• Take down tent by November 1st (5 days to complete), including removal of tops, sides, fabric, doors, and glass walls. Lights/fans to be left for Golf Course storage.

• Store tent and glass walls off-property from November to April, ensuring they are cleaned, washed, and any minor repairs are made to prevent damage.

• Period of Performance: April 2026 – April 2031 (Base Year plus 4 Option Years).

• Location: Patriot Golf Course, 200 Springs Rd., Bedford, MA 01730.

• Normal working hours: Monday-Sunday, 0730-1630, with changes coordinated 72 hours in advance.

• Contractor must notify Mr. John Carey (781) 687-2396 one week prior to the first session.

• Contractor must provide 24 hours' notice for cancellations due to inclement weather or emergencies; no payment for contractor-initiated cancellations.

• Contractor responsible for cleanup during installation and tear down.

• Report any non-standard conditions to the contracting officer.

• Secure all openings to prevent bird access and clean all surfaces prior to exit.

Form / Attachment / Pricing Sheet

This document is a bid schedule, likely intended for bidders to provide pricing for the services required under the associated solicitation. It details the pricing structure across a base year and four option years.

• Services: Furnishing all labor, materials, equipment, and transportation necessary to install a 30’X40’ Tournament tent at Patriot Golf Course in the Spring and to take it down, clean, and store it during the Fall/Winter months.
• Contract Period: Includes a Base Year and four Option Years.
• Pricing: Extended prices are listed for each year, with the provided data showing $0.0 for most entries and one entry missing.

Bidders should use this schedule to input their proposed costs for the tent installation and removal services for each contract year. The "Extended Price" column indicates where specific pricing should be entered. The current entries suggest a placeholder or zero value, requiring bidders to fill in their actual proposed costs.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items for NAF Tent Installation, Tear Down, and Storage Services at Patriot Golf Course. It serves as the only solicitation, and quotes are being requested in lieu of a written solicitation.

• Installation of a 30'x40' Tournament Tent annually in April.

• Tear down of the tent annually in November, leaving hard walls up.

• Storage of the tent from November through April, including cleaning and ensuring no damage.

• Ensuring operability of all tent components (tops, sides, fabric, doors, lights, fans) during installation.

• Period of Performance: April 2026 – April 2031 (Base Year + 4 Option Years).

• Estimated Contract Value: $19,000,000.00 (Small Business Size Standard).

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the RFQ format.

• Quotes must adhere to all instructions, templates, and formats provided.

• Proposals are due by 1 PM ET, April 4, 2026.

• Quotes must be emailed to the Contract Specialist and Contracting Officer.

• Offers will be evaluated on a Lowest Evaluated Price of Technically Acceptable basis.

• Technical proposals will be evaluated as acceptable or unacceptable.

• Price will be evaluated for reasonableness.

• Quotes shall not exceed twenty-five (25) pages.

• Key deadlines: Questions due March 26, 2026; Answers posted by March 29, 2026.

• This solicitation is a Total Small Business Set-Aside – Local Area Set Aside (within 100 miles).

• Offerors must be registered in the System for Award Management (SAM).

• Small businesses must have a current SAM registration with a Small Business certification.

• Attachments include: Statement of Work (SOW), Bid Schedule, and Service Contract Act Wage Determinations.

• The Government reserves the right to cancel the solicitation at any time.

• Offerors must comply with various FAR and DFARS clauses, including those related to telecommunications equipment, representations, and certifications.

Statement of Work (SOW)

To provide a tournament tent installation, take down, and storage service for Patriot Golf Course.

• Furnish all labor, materials, equipment, and transportation for a 30'x40' tournament tent.

• Install the tent in the Spring and take it down, clean, and store it during the Fall/Winter months.

• The work includes installing tops, sides, fabric, doors, lights, and fans, and ensuring they function correctly.

• The contractor is responsible for securing the tent and cleaning all surfaces upon completion of installation.

• Tear down includes removing tops, sides, fabric, lights, and fans, leaving hard walls and disconnected power.

• Storage requires cleaning, washing, repairing minor rips/tears in fabric, and storing materials to prevent damage.

• Location: Patriot Golf Course, 200 Springs Rd., Bedford, MA 01730.

• Period of Performance: April 2026 – April 2031 (Base Year plus 4 Option Years).

• Installation (NTE 15 April, 5 days to complete).

• Tear Down/Removal (NTE 1 November, 5 days to complete).

• Storage: November – April.

• Services performed as scheduled Monday-Sunday between 0730-1630. Changes require 72 hours advance coordination.

• Contractor must notify Mr. John Carey (781) 687-2396 at least 1 week prior to the first session.

• Cancellations due to contractor issues require 24 hours notice.

• Contractor must report anything out of standard to the contracting officer.

• Notify Contracting Officer of any significant issues discovered in the tent during storage.

• Contractor's geographical proximity to Patriot Golf Course shall be within 100 miles.

• Work shall meet all Local, State, and Federal Codes.

• Contractor responsible for cleanup during install and tear down/removal.

• Ensure no birds can access the tent after securing small openings.

• Leave doors and lights/fans for Golf Course storage during tear down.

• Store tent off property of Patriot Golf Course during storage period.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT." It establishes the minimum wage rates and fringe benefits required for various occupations in specific geographic locations within Massachusetts.

• Geographic Applicability: Lists counties and cities in Massachusetts where this wage determination applies (Essex, Middlesex, Norfolk, Plymouth, Suffolk).
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology) with corresponding minimum hourly wage rates.
• Fringe Benefits: States that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits and Paid Sick Leave (EO 13706) are provided.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Conformance Process: Outlines the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to Service Contract Act solicitations. It dictates the minimum wages and benefits that must be paid to employees performing contract work in the specified locations. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance and accurate pricing. Failure to adhere to these wage determinations can lead to penalties.