Navy Break-bulk Trailers

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for thirty-seven (37) 34-Ton Break-bulk Trailers. The acquisition is 100% set-aside for small business concerns under NAICS code 336212 – Truck Trailer Manufacturing. This solicitation constitutes the only solicitation; no separate written solicitation will be issued.

• Procurement of thirty-seven (37) 34-Ton Break-bulk Trailers.

• Detailed specifications are provided in Attachment 2 (“PD FY25 Stake Breakbulk Trlr. 7 AUG 2025 FINAL”).

• Quoters must complete and return the SF18, along with attached quote documentation, drawings, and evidence of quality assurance program as called for in the Purchase Descriptions.

• Required attachments include:

  • Attachment 3 - Technical Exceptions Worksheet (if required)
  • Attachment 4 - Brand Name or Equal Worksheet (if required)
  • Attachment 5 - GSA Fleet Systems Account Form
  • Attachment 6 - Order Management User Guide
  • Attachment 7 - Letter of Supply

• Contract type is not explicitly stated, but it is an RFQ for a Motor Vehicle Delivery Order (MVDO).

• An option exists to increase the quantity by up to 18 additional trailers.

• Delivery is FOB Destination.

• Submission Deadline: June 11, 2026, at 12:00 PM EST.

• Submission Method: One electronic copy of the quote (Volumes 1, 2, and 3) via email to john.hodges@gsa.gov. Faxed quotes are not permitted.

• Quote Format: Quotes must be submitted in three volumes:

  • Volume 1: Technical (Manufacturer Technical Specifications, Additional Information, Past Performance - max 3 references)
  • Volume 2: Past Performance (Recent and relevant, with dollar value and POC)
  • Volume 3: Price and Delivery (SF18, Sections B1, B2, B3)

• Evaluation Criteria: Award will be made to the responsible quoter with the Highest Technically Rated quote and a Fair and Reasonable Price. Technical evaluation factors are Technical Approach and Past Performance (equally important). Price is evaluated separately for fairness and reasonableness. No tradeoffs between cost and non-cost factors will be considered.

• This acquisition is 100% set-aside for small business concerns.

• Quoters must possess a valid and active SAM registration.

• A question and answer period is open until Thursday, June 4, 2026, at 5:00 PM EST. Questions must be submitted in writing via email to the Contracting Officer.

• All solicitation amendments must be acknowledged.

Form / Attachment / Pricing Sheet

This document is a Purchase Description (PD) for a "Trailer Stake Breakbulk 34T" required by the Naval Facilities Engineering and Expeditionary Warfare Center (NAVFAC EXWC). It outlines the detailed specifications, requirements, and standards for the trailer.

• Trailer Type: Stake Breakbulk, 34 Ton capacity.

• Cargo Capacity: Minimum 70,000 lbs distributed, 50,000 lbs concentrated.

• Container Compatibility: Must transport six (6) 6 ft. 8 in. TRICON containers, two (2) 20 ft. ISO containers, or one (1) 40 ft. ISO container, or combinations thereof.

• Dimensions: Overall length not to exceed 48 ft., width not to exceed 8.5 ft.

• Decking: Steel/Composite, 1 ¾ inch Rumber or similar, impervious to fluids, insects, mud, oil, and UV rays.

• Compatibility: Must interface with specified Navy tractors (Mack Granite, Navistar HTT, International Work Star HITT, MTVR Tractor).

• Standards Compliance: Must comply with MIL, AWS, SAE, ISO, NATO (STANAG), and TMC standards.

• Air Transportability: Capable of transport via C-130, C-17, and C-5 aircraft, requiring ATTLA certification.

• Lift and Tie Down Provisions: Must meet MIL-STD-209K and MIL-STD-1366 requirements.

• Paint and Markings: Flat lusterless green #34094, with specific U.S. Navy stenciling requirements.

• Warranty: 60-month comprehensive (bumper to bumper) warranty.

• Documentation: Operator, maintenance, and parts manuals in PDF and paper format.

• Offerors must submit detailed explanations of any exceptions taken to the specification.

• Preliminary drawings showing layout, dimensions, curb weight, and GVWR are required.

• Documented evidence of quality assurance procedures or systems must be provided.

• Offerors must provide access to customer and warranty service.

• A design review meeting is required prior to production release.

• The first production vehicle will undergo operational testing at a Navy facility.

Not specified in this document.

• The document details extensive requirements for materials, construction, electrical systems, suspension, brakes, wheels, tires, performance in various terrains and climates, and specific military modifications.
• Strict adherence to specified standards and detailed documentation are emphasized throughout.
• Delivery locations and specific Navy hours of operation are provided.

Form / Attachment / Pricing Sheet

This document is the "Managing Orders for Vehicle Suppliers" GSAfleet.gov User Guide, updated May 2024. It serves as a comprehensive guide for vehicle suppliers on how to manage orders and related activities within the GSAfleet.gov platform.

• Introduction to GSAFleet.gov: Explains the purpose and mission of GSA Fleet and the consolidation of systems into GSAFleet.gov.
• Account Creation and Login: Instructions for creating an account and logging in.
• New Features for Suppliers: Details changes such as single vehicle orders (MVDOs), direct upload of status reports to GSAFleet.gov (instead of emailing), a bulk upload template for status updates, and a "Just Browsing" capability.
• Managing Vehicle Orders: Guidance on navigating to and managing orders and requisitions, including viewing order details, downloading Motor Vehicle Delivery Orders (MVDOs), and viewing attachments.
• Vehicle Order Status Reporting: Instructions for both single/manual reporting and bulk upload of vehicle order statuses, including required information and status codes (SP, IN, CC, DD).
• Just Browsing: How suppliers can view vehicle offerings, models, standards, and options available on the platform.
• Vehicle Compare Page: Information on comparing vehicle models, checking option collisions, and calculating prices.

This guide is essential for any supplier participating in or considering opportunities related to GSA Fleet vehicle management. It outlines the processes, system functionalities, and reporting requirements within GSAfleet.gov, directly impacting how suppliers will manage orders, report status, and interact with GSA Fleet customers. Understanding these procedures is crucial for successful contract performance and timely payment.

Form / Attachment / Pricing Sheet

This document is a Technical Exceptions Worksheet associated with Solicitation RFQ47QMCA26Q0064. It is designed for vendors to document any exceptions they propose to the government's minimum equipment or option codes. The worksheet tracks proposed changes, the reasons for these exceptions, and the GSA's review and action.

• Vendor Name: Field to enter the vendor's name.
• Solicitation Number: Pre-filled with RFQ47QMCA26Q0064.
• Revision: Field for revision number.
• Action Index: Defines the type of action (GSA makes changes, Vendor makes changes, or No action).
• Line Item Details: Columns for GSA Minimum Equipment Code or Option Code, 'From' and 'To' values, 'Reason for Exception (Vendor)', 'GSA Review', 'Action', 'Status', and 'Final' disposition.
• Summary Counts: Tracks 'Open' and 'Closed' exceptions, with a 'Total' count.

Bidders must use this worksheet to formally propose any deviations from the specified equipment or option codes. It serves as the mechanism for documenting and justifying these exceptions, which will then be reviewed by the GSA. Completing this form accurately is crucial for proposals that do not strictly adhere to all listed codes, as it directly impacts the evaluation and potential acceptance of the vendor's offering.

Form / Attachment / Pricing Sheet

This document is a "Brand Name or Equal Worksheet" intended for vendors to propose "or equal" offerings for items specified in the solicitation. It serves as a tool for vendors to detail their proposed equivalent products and for the Government to evaluate these proposed alternatives.

• Vendor Information: Fields for vendor name, solicitation number, and revision.
• Action Index: Defines codes for GSA's action on proposed items (Accepts, Rejects, No Action).
• Item Details: Columns for Item number, Purchase Description/Paragraph #, Manufacturer/Model/Description of the "or equal" offering, and Salient Features of the offering.
• GSA Response: Columns for Reply-GSA, Action, Status, and Final determination.

Bidders must use this worksheet to clearly identify any proposed "or equal" products. They need to provide the manufacturer, model, and a detailed description, along with salient features that demonstrate how their offering meets or exceeds the government's specified requirements. This document is crucial for ensuring that proposed alternatives are properly considered and evaluated by the government.

Form / Attachment / Pricing Sheet

This document is the GSAfleet.gov Vendor Company Request Form. It is required to create a GSAfleet.gov account for this announcement. All fields marked with an asterisk (*) are mandatory.

• Vendor Name
• Unique Entity Identifier (UEI)
• Physical and Payment Street Addresses (including City, State, Country)
• Vendor Contact Information (phone, email, point of contact)
• Type of Supplier (Dealer - Reseller, Original Equipment Manufacturer)
• Vendor Store Type (Corporate, Dealership, Franchise, Independent)
• Vendor Makes (e.g., Ford, Nissan, Jeep, Chevrolet)
• Email addresses for Certificate of Origin notifications and Order Transmission
• Vendor Administrator contact information (name, email, phone)

Potential bidders must complete and submit this form to establish a GSAfleet.gov account, which is a prerequisite for participating in this announcement. The information provided will be used to set up the vendor's profile and contact details within the GSAfleet.gov system.

Form / Attachment / Pricing Sheet

This document is a template for a Letter of Supply. It is required if a vendor is not the manufacturer of the products being offered. The vendor must submit this letter to demonstrate authorization to distribute the products they are offering.

• Supplier Information: The manufacturer or authorized distributor of the products.
• Vendor Information: The offeror submitting a quote or proposal.
• RFQ Solicitation Number: The specific solicitation this letter pertains to.
• Product Certification: Confirmation that offered products are "commercial items" per FAR 2.101.
• Trade Agreements Act (TAA) Compliance: Supplier's understanding and cooperation regarding TAA compliance.
• Prohibited Products: Supplier's understanding and cooperation regarding compliance with FAR clauses related to prohibited telecommunications and surveillance equipment/services.
• Environmental Attributes: Supplier's commitment to provide documentation for Comprehensive Procurement Guideline (CPG) program compliance if applicable.
• Signatures: Dated signatures from authorized company officials for both the supplier and vendor.
• Brand/Manufacturer: Specification of the brand or manufacturer of the supplied products.

Bidders who are not the manufacturer must obtain and complete this Letter of Supply from their supplier. It must be on the supplier's letterhead, signed by authorized personnel, and dated within 12 months of submission. This document is crucial for demonstrating the legitimacy of the supply chain and compliance with various federal regulations (TAA, CPG, prohibited products).