61--ND-GARRISON DAM NFH-INDUSTRIAL CONTROL EQUIPMENT

Amendment / Modification

This amendment (0001) to solicitation 140FS22600064, dated March 6, 2026, modifies the solicitation to specify the brand name manufacturer of the Hellan Strainer as the sole acceptable equipment. No other manufacturer will be accepted.

• Item 00010: 6 inch automatic self-cleaning industrial strainer.

• Item 00020: Wall-mounted NEMA 4X fiberglass control panel.

• Item 00030: Shipping.

• The deadline for this amendment is April 1, 2026, 5:00pm ET.

• Vendors who have previously submitted quotes are requested to provide updated quotations reflecting this amendment.

• All previous submission requirements remain unchanged.

• The document specifies that this is a 100% Total Small Business set-aside, firm-fixed price contract.

• The period of performance is 04/06/2026 to 09/30/2026.

• The purpose of the solicitation is for the procurement and delivery of one wall-mounted NEMA 4X fiberglass control panel and one 6" automatic self-cleaning strainer for the U.S. Fish and Wildlife Service/Garrison Dam NFH located in Riverdale, ND. Installation is not required.

• Quotes must be submitted on company letterhead with specific information including unit price, total price with shipping, estimated delivery date, manufacturer and model numbers, and descriptive literature.

• The evaluation criteria remain Lowest Price Technically Acceptable (LPTA), considering salient characteristics, competitive pricing, delivery lead time, warranty terms, and past performance.

• By submission of a quotation, vendors certify compliance with applicable FAR provisions and active SAM.gov registration.

• Quotes and questions must be emailed by March 17, 2026, at 5:00pm EST to khalilah_brown@fws.gov.

Form / Attachment / Pricing Sheet

This document is the Installation & Operations Manual for the Hellan Strainer Automatic Self Cleaning Strainer, Model No. 0601DA150800326. It provides detailed information for the U.S. Fish and Wildlife Service regarding the installation, operation, maintenance, troubleshooting, and parts identification of the strainer.

• Warranty Information: Details the product warranty limitations and conditions.
• Installation Instructions: Covers pre-installation checks, strainer orientation, drain/flush line setup, and electrical connections.
• Description of Operation: Explains the automatic self-cleaning mechanism, including the role of the differential pressure switch, screen rotation, and flush cycle.
• Start-Up & Operating Instructions: Outlines the procedures for initial system startup and normal operation.
• Preventative Maintenance: Provides guidance on lubrication, annual inspections, idle period exercising, O-ring replacement, and periodic inspections.
• Troubleshooting & Disassembly: Offers solutions for common issues and step-by-step instructions for disassembling and reassembling components.
• Parts Identification & Spare Parts List: Includes diagrams and lists of all parts and available spare parts.
• Dimensional Drawing & Panel Control Drawing: Provides technical drawings of the strainer and its control panel.
• Appendices: Contains additional information such as flow vs. pressure tables and details on specific components like the differential pressure transmitter, actuator, and screen drive motor.

This manual is crucial for any bidder looking to understand the technical specifications, operational capabilities, and maintenance requirements of the Hellan Strainer. It details how the automatic self-cleaning function works, the parameters for its operation (e.g., differential pressure set points), and the necessary upkeep. This information is vital for assessing the suitability of the equipment for a specific application and for estimating long-term operational costs and potential challenges.

Other / Unclassified

This document contains images of industrial equipment, specifically a pump system. The images show a Reliance Electric motor, a Cleveland Gear Co. gearbox, a control panel with indicator lights and switches, and a Hellan Strainer. The control panel includes labels for 'POWER ON', 'CLEANING CYCLE IN PROGRESS', 'HIGH PRESSURE', 'CYCLE START', and a selector for 'HAND', 'OFF', 'AUTO'. The motor specifications indicate it is a 1/3 HP, 1725 RPM motor compatible with 208-230V or 460-480V.

These images provide visual details of the equipment associated with a potential opportunity. Bidders can use this information to understand the type and scale of machinery involved, which may be relevant for assessing their capability to perform maintenance, repair, or replacement services, or for understanding the existing infrastructure if the opportunity involves upgrades or new installations.

Other / Unclassified

This document is a Single Source Justification (Under SAT) for the Garrison Dam National Fish Hatchery. It details the need for a replacement Hellan Strainer and control panel.

• Need: The hatchery requires a replacement Hellan Strainer and control panel.
• Market Research: While similar equipment exists, other manufacturers do not meet the government's requirements for compatibility, performance, and lifecycle efficiency without substantial modification. Existing systems are configured for Hellan strainers, and integration with other brands would necessitate redesign, reconfiguration, or adapters. Physical dimensions and connection configurations must match existing units.
• Other Capable Sources: Due to the existing system's bottom-entry and top-exit water flow, only Hellan Strainer Company strainers are compatible without modification.
• Barriers to Competition: The existing infrastructure is designed around Hellan Strainer Company strainers, including pipe connections, flange sizes, layout, control interfaces, and established performance characteristics. Switching manufacturers would require significant redesign, re-engineering, and potential system downtime.
• Contractor Qualifications: The contractor must be the original equipment manufacturer (OEM), Hellan Strainer Company, or an authorized distributor/reseller, providing verifiable authorization documentation. The contractor must supply fully compatible equipment, OEM-certified parts, technical support, and meet all performance, quality, and delivery requirements.
• Cost Determination: This is a brand-name/limited competition procurement, and pricing will be evaluated based on comparative and competitive quotes received.
• Approval: The acquisition is recommended and approved for sole source acquisition procedures under FAR Part 13.

Solicitation / RFP / RFQ

This solicitation is for the procurement and delivery of one (1) wall-mounted NEMA 4X fiberglass control panel and one (1) 6-inch automatic self-cleaning industrial strainer. Installation is NOT required; this is a supplies-only purchase. The acquisition is a 100% Total Small Business set-aside, firm-fixed-price contract.

• One (1) wall-mounted NEMA 4X fiberglass control panel.

• One (1) 6-inch automatic self-cleaning industrial strainer.

• Descriptive literature sufficient to determine compliance with salient characteristics.

• Operator/User Manual.

• Maintenance Manual (if separate).

• Warranty documentation, including terms and duration.

• Parts list and technical specifications.

• Manufacturer contact information for warranty support.

• Any safety certifications or compliance documentation applicable to the equipment.

• Contract Type: Firm-fixed-price.

• Period of Performance: March 23, 2026, to May 22, 2026.

• Delivery Date: May 22, 2026.

• NAICS Code: 333998.

• Size Standard: 700 employees.

• Quotes must be submitted on company letterhead via email to Khalilah Brown at khalilah_brown@fws.gov by March 17, 2026, at 5:00 PM EST.

• Quotes must include:

  • Unit price for each item.
  • Total price including shipping.
  • Estimated delivery date.
  • Manufacturer and model numbers for each item offered.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated based on meeting salient characteristics, competitive pricing, delivery lead time, warranty terms, and past performance history.

• This solicitation is a 100% Total Small Business set-aside.

• Offerors must provide manufacturer name and model number for each item. Failure to do so may result in the quote being deemed technically unacceptable.

• By submitting a quotation, vendors certify compliance with applicable FAR provisions and current SAM.gov registration.

• The U.S. Fish and Wildlife Service/Garrison Dam NFH is the end user, located in Riverdale, ND.

Form / Attachment / Pricing Sheet

This document details the specifications for two components required for an opportunity: an In-Line Automatic Strainer and a Control Panel. It outlines the technical requirements and what vendors must provide for each.

A. In-Line Automatic Strainer:

• 6" in-line automatic strainer with cast iron body (ASTM A278), internally & externally epoxy coated.
• 6" 125-lb ANSI Class B16.1 flat face flanges.
• Dual rotating 1/8" perf screens, screen scraper bars, screen drive motors and gearboxes (1/3 hp, TEFC, 460v/3ph).
• 2" quarter turn full port electric actuated flush valve and Dp switch, factory mounted.
• Empty weight: 400-lbs.
• Vendor must provide: Manufacturer name/model, product data sheet, dimensions, materials, operating pressure/temperature, flow rate/filtration rating, electrical requirements, cleaning mechanism description, and installation requirements.

B. Control Panel:

• Wall-mounted design with fiberglass NEMA-4X enclosure, rated for 460v/3ph.
• Includes fuses, motor starters, motor overloads with reset button, power transformer, microprocessor (timer settings), and terminal connection strip.
• Panel door features: on/off switch, operational indicating lights (white for power, amber for cleaning cycle, red for high pressure alarm), and a 3-way selector switch (manual, hand, automatic).
• Vendor must provide: Confirmation of NEMA 4X rating, material (fiberglass), wall-mounted configuration, dimensions, included components, and UL or other certifications.

This document is critical for bidders to understand the specific technical requirements and components needed for the opportunity. It directly informs product selection, proposal content, and compliance verification.