NESA's MENA Security Cooperation and Partner States Forum Lodging
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Defense, Washington Headquarters Services (WHS), on behalf of the Near East South Asia Center (NESA) for Strategic Studies, is soliciting proposals for Lodging Support Services for the MENA Security Cooperation and Partner States Forum. This is a Firm-Fixed Price (FFP) contract set aside for Total Small Businesses. The services are required in the Washington, D.C. Metropolitan area from May 29 to June 6, 2026. Quotes are due by April 14, 2026, at 09:00 AM Local Time.
Scope of Work
The contractor will provide accommodations for approximately 32 individuals (22 USG-funded, 10 self-pay single rooms). Key requirements include:
- Room Amenities: Comparable size and type with workspace, desk, drawers, free high-speed internet, refrigerator, microwave, and secure safe.
- Meal Arrangements: Hot breakfast buffet included (no pork or alcohol; chicken as substitute for pork, with pork products separated and labeled). Access to a full-service restaurant for all meals, plus three additional full-service restaurants within 0.5 miles.
- Location Criteria: Within 0.5 miles of the Pentagon and 0.7-mile walking distance to an in-service metro station (on-demand shuttle required if metro is further). Facilities must be ADA compliant.
- Additional Facilities: Public area for group meetings (up to 10 participants) and on-site laundry.
- Financial Terms: Government has no liability for "Self-pay" rooms. Specific terms for room reservations, no-shows, and restrictions on services like pay-per-view and mini-bars apply. Early check-in and late check-out terms must be included in the technical quote.
Contract Details
- Contract Type: Firm-Fixed Price (FFP)
- Period of Performance: May 29, 2026, to June 6, 2026 (check-out by noon on June 7, 2026).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels).
- Product Service Code: V231 (Lodging Hotel/Motel).
Submission & Evaluation
- Offer Due Date: April 14, 2026, at 09:00 AM Local Time.
- Submission Method: Quotes must be submitted via www.SAM.gov to Courtney Applewhite (CO) at courtney.s.applewhite.civ@mail.mil and Lionel Johnson (CS) at lionel.johnson2.ctr@mail.mil.
- Registration: Offerors must be registered in www.SAM.gov.
- Evaluation Factors: Technical Capability and Price.
- Award Basis: Award will be made to the offeror submitting the best value proposal that meets all contractual requirements.
- Price Hold: Offerors agree to hold prices for 120 calendar days from the offer receipt date.
Key Requirements for Quote
Offerors must provide discount percentages, related fees, tax exemptions, and company information including Cage Code, UEI Number, Tax Identification Number, Business Size, NAICS Code, FSC Code, and Terms and Agreement. Quotes must include sufficient information, descriptions, quantities, and technical specifications for evaluation.