Y1DA--549-22-800 Replace Windows Building 2J

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of windows in Building 2J at the Central Texas Veterans HCS. The solicitation number is 36C25726R0048.

• Replacement of windows in Building 2J.

• Award Number: 36C25726C0056

• Award Amount: $9,096,955.07

• Award Date: 05-19-2026

• Awardee Name: ARLOS GROUP, LLC

• Not specified in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contracting Office ZIP Code: 76504

• NAICS Code: 236220

• Product Service Code: Y1DA

• Contracting Office Address: Department of Veterans Affairs, Central Texas Veterans HCS, 1901 Veterans Memorial Dr. Building #171, Temple TX 76504.

• Points of Contact: Rhonda Richardson (rhonda.richardson5@va.gov) and Nicholas Smith (nicholas.smith21@va.gov).

Amendment / Modification

This amendment (0009) to solicitation 36C25726R0048 serves to incorporate the response to a pending Request for Information (RFI).

• The RFI response is added to the solicitation documents.

• All other terms and conditions of the original solicitation remain unchanged.

• The amendment does not explicitly state if proposal deadlines or evaluation factors are modified, but it is implied that bidders should consider the RFI response in their proposals.

Questions & Answers / Clarifications

This document contains responses to vendor questions (RFIs) regarding Solicitation 36C25726R0048 for the replacement of windows in Building 2J.

• Skylight Substitution: Apollo Industries Helios Series Skylight System is not acceptable as a specified equal to Acurlite Structural Skylights.
• Window Dimensions: Specific vertical dimensions for Window Types 13, 14, 32, and 33 were clarified, with a note that all openings are to be field verified prior to order.
• Glazing Requirements: Exterior glazing must be laminated glass. For insulated glazing units (IGUs), the inner lite must be laminated, and the outer lite may be tempered. Blast resistance requirements are limited to specific PSRDM sections for standalone window replacements, not full facade upgrades.
• Scope of Work: Sliding glass doors in Phase 8 and entrance doors in Phase 20 are confirmed to be included. Project scope is limited to drawings and specifications.
• Contractor Responsibilities: Contractors are responsible only for repairs caused during window installations, not pre-existing damage. Moving furniture and equipment, including medical equipment, is the contractor's responsibility and requires coordination with the VA.
• Site Visits: Only two site visits have been coordinated; no further site visits will be arranged.
• Pricing Form: Attachment 4 (pricing form) has been uploaded to www.sam.gov.
• Technical Requirements: The VA will follow the solicitation's criteria for evaluating past performance, including projects completed in the last 8 years or projects valued at $2M+.
• Blast Resistance: Windows require laminated glass. Aluminum frames do not need to be blast-rated, but the glass must be set 1/2" into the frames with a 3/8" continuous bead of structural silicone adhesive. Specifications for blast-resistant products will be provided in an addendum.
• Existing Security Screens: Existing security screens may be removed and re-installed, provided temporary security measures are approved by the VA.
• Material Price Escalation: This is a firm fixed-price contract; material price escalations are not included in pricing.
• Anodized Finish: The intended frame finish is to match the existing frame color (bronze anodized).
• Wall Construction: The majority of wall construction is precast, with some sections being brick.
• Background Checks: Security background checks and badging can take 6-9 months or longer.

Several clarifications impact product specifications, scope, and contractor responsibilities. Addenda will be issued for further details on blast resistance, security mesh, frame install details, and other noted discrepancies. Vendors should review these RFIs carefully to ensure their proposals align with the clarified requirements.

Amendment / Modification

This amendment (0008) to Solicitation 36C25726R0048 makes the following changes:

• Proposal Due Date Extension: The hour and date for receipt of offers has been extended from February 18, 2026, to February 24, 2026, at 10:00 AM CST.
• Inclusion of Additional Documents: The following documents are now included with this amendment:
  • RFIs (Requests for Information) with responses.
  • Addendum 01.
  • Lighting Protection System Certificate of Completion.
  • Asbestos Inspection Management Plan.

This amendment primarily impacts the proposal submission deadline. Specific sections of the original solicitation are not explicitly detailed as changed, but the inclusion of new documents may necessitate review by offerors.

Offerors must submit their proposals by the new deadline of February 24, 2026. Bidders should review the newly added RFIs, responses, Addendum 01, the Lighting Protection System Certificate of Completion, and the Asbestos Inspection Management Plan as they may contain important information relevant to their proposals.

Form / Attachment / Pricing Sheet

This document is a Certificate of Completion, Inspection, & Warranty for a Lightning Protection System. It serves as verification that the installed system complies with industry standards.

• Completion Date: 9/4/2012
• Certification Number: 105007-05
• Job Name: Veterans Affairs Mental Health Clinical Addition Chiller Replacement
• Address: 4500 South Lancaster Road, Dallas, TX 75216-7167
• Installed By: Bonded Lightning Protection Systems, Ltd.
• Standards Verified: LPI 175, UL 96A, and NFPA 780A.
• Warranty: One (1) year from the substantial completion date for defects in material and workmanship. Excludes revisions, additions, damages from other trades, or natural disasters.

This certificate confirms that a lightning protection system was installed and is under warranty for a specific job at a particular address. Bidders may need this documentation to verify existing infrastructure or compliance requirements related to the opportunity.

Form / Attachment / Pricing Sheet

This document is an AHERA Asbestos Inspection and Management Plan for Building 2J at the VA Medical Center in Dallas, Texas. It details the findings of an asbestos survey conducted from October 18-20, 2010, by Micro Air of Texas, Inc. The plan outlines the methodology, material assessments, and recommendations for managing asbestos-containing materials (ACM).

• Inspection Details: Conducted by accredited inspectors Melissa Kiser and Eric Eitzen.
• Methodology: Comprehensive survey following AHERA and TAHPA protocols, involving the collection and analysis of 118 bulk material samples.
• Material Assessment: Identified various building materials, including pipe insulation, HVAC duct insulation, flooring, ceiling tiles, joint compound, and fireproofing. Crucially, the analytical results indicated NO asbestos-containing building materials were identified.
• Response Actions: As no ACM was found, Sections IV (Response Actions) and V (Operations & Maintenance Program) are marked as not applicable.
• Reinspection Schedule: Recommends 3-year reinspections to document any new materials added.
• Accreditations: Lists licenses and accreditations for the inspection company, laboratory (J³ Resources, Inc.), and individual inspectors.

This document is critical for any bidder involved in renovation, demolition, or maintenance activities within Building 2J of the Dallas VA Medical Center. It confirms that, as of the inspection date, no asbestos-containing materials were found, which significantly impacts safety protocols, disposal requirements, and overall project planning. Bidders should note the inspection date and consider if any subsequent work or material changes have occurred since October 2010. The document also provides contact information for the responsible parties and accredited entities involved in the original assessment.

Amendment / Modification

This addendum (Addendum 01) provides drawing and specification clarifications in response to pre-bid requests for information.

Key changes include:

• Removed Specification Sections:
  • 01 45 29 Testing Laboratory Services TBD
  • 08 51 13.11 Side-Hinged Aluminum Windows
  • 08 56 53 TBD Blast Resistant Windows
  • 09 06 00 Schedule for Finishes
  • 09 94 19 Multicolor Interior Finishing
  • Resinous Specialty Glazed Coating Systems for Walls, Ceilings, Wallboard, and Block CMU (RES-W1, RES-W2)
• Removed 'TBD' from 00 01 15 List of Drawing Sheets.
• Removed 'TBD' from 01 45 35 Special Inspections.
• Added Specification Sections:
  • 07 27 27 Self-Adhered Air Barrier
  • 08 71 00 Door Hardware
• Added Section 01 45 35 SPECIAL INSPECTIONS in its entirety.
• Architectural Section Updates:
  • 08 41 13 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS:
    • Part 2.3: Removed paragraphs A, B, & C; Added new paragraph 'A'.
  • 08 44 13 GLAZED ALUMINUM CURTAIN WALLS:
    • Part 2.1: Removed paragraph 'A'.
    • Part 2.3.H.: Added Item 5, PSRDM Requirements.
  • 08 51 13 ALUMINUM WINDOWS:
    • Part 2.3 PRODUCTS – GENERAL: Removed this part in its' entirety.
    • Part 2.5: Added new paragraph 'D.1'.
  • 08 51 13.11 SIDE HINGED ALUMINUM WINDOWS:
    • Removed this Section in its' entirety.
  • 08 63 00 METAL-FRAMED SKYLIGHTS:
    • Added this Section in its' entirety.

Multiple specification sections and architectural details have been modified, added, or removed as detailed above.

This addendum does not appear to modify proposal deadlines or submission rules, but bidders should review the updated specifications and drawings carefully to ensure their proposals reflect the latest requirements.

Amendment / Modification

• The proposal due date for solicitation 36C25726R0048 has been extended.

• The new deadline for receipt of offers is February 18, 2026, at 10:00 AM CST.

• The "Hour & Date for Receipt of Offers" is modified.

• The deadline for submitting proposals has been extended from February 3, 2026, to February 18, 2026.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0006) to Solicitation 36C25726R0048 extends the proposal due date.

• The hour and date specified for receipt of Offers is extended.

• The proposal due date is extended from February 3, 2026, to February 10, 2026, at 10:00 AM CST.

Amendment / Modification

This amendment (0005) revises the Statement of Work (SOW) for the "Replace Windows Building 2J" project.

Specifically, the revised SOW removes the requirement for windows to be blast resistant, as detailed in Architectural Section 4.3.

• Statement of Work (SOW), specifically Architectural Section 4.3.

No changes to offer receipt deadlines or submission requirements are indicated by this amendment. Offerors are reminded to acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is an itemized cost breakdown worksheet associated with Solicitation No. 36C25726C0048. It is intended for bidders to detail their proposed costs across various categories and construction divisions.

• The worksheet is structured by CSI (Construction Specifications Institute) divisions, from Division 01 (General Requirements) through Division 48 (Electrical Power Generation), plus an 'Other' category.
• For each division, costs are to be itemized by Material, Labor, Equipment, and Other.
• A 'Total' column is provided for each division.
• The worksheet includes sections for Subtotal, Overhead, Profit, Bonds and Insurance, and a final 'Total Proposal' line.
• All provided cost entries are currently zero, indicating a template for bidders to populate.

This attachment is crucial for bidders to accurately price their proposals according to the solicitation's requirements. Bidders must complete this worksheet to provide a detailed cost breakdown that aligns with the project's scope and the solicitation's instructions. The structure of this sheet will likely influence how bidders organize and present their cost information for evaluation.

Amendment / Modification

This amendment (0004) to solicitation 36C25726R0048 makes the following changes:

• Proposal Due Date Extended: The deadline for offer receipt has been extended to February 3, 2026, at 10:00 AM CST.

• Clause 852.219-75 Updated: The clause "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction" has been updated. The designation for this contract has changed from "Special Trade" to "General Construction."

• Cost Breakdown Spreadsheet Added: An "Attachment 4 Itemized Cost Breakdown" spreadsheet has been added to the solicitation documents.

• Proposal Due Date

• Clause 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction

• Attachments (Addition of Cost Breakdown Spreadsheet)

• Offerors must acknowledge receipt of this amendment.

• The proposal due date is now February 3, 2026, at 10:00 AM CST.

• Offerors must ensure their proposals comply with the updated "General Construction" limitations on subcontracting and include the newly added Cost Breakdown Spreadsheet.

Other / Unclassified

This document is an attendance roster for a site visit related to the "Replace Windows Building 2J" project at the Dallas VAMC. It lists attendees, their companies, phone numbers, and email addresses.

This roster indicates which companies and individuals attended the site visit. Potential bidders can use this information to understand who is actively engaged with this opportunity and potentially identify competitors or partners.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a meeting related to the "549-22-800 Replace Windows Building 2J" project. It records attendees, their titles, the service they represent, their phone numbers, and email addresses.

• Project Name: 549-22-800 Replace Windows Building 2J
• Meeting Date: 12-17-2025
• COR: Jose Sanchez Gonzalez
• Attendees: Jose Sanchez Gonzalez, Jacob Fuller (President, GC, PRIME Maverick), Scott Ganow (GM, Kustom), Nick Howard (GM, Maverick), Ermes to vazave (PM, Kustom).
• Contact Information: Phone numbers and email addresses for attendees.

This sign-in sheet indicates attendance at a project-related meeting. While not directly containing requirements or submission details, it can provide insight into the parties involved in the project and potentially identify key contacts or companies that participated in discussions. Bidders may use this information to understand who attended a specific meeting concerning the opportunity.

Amendment / Modification

This amendment modifies Solicitation Number 36C25726R0048.

• NAICS Code Change: The North American Industry Classification System (NAICS) code has been changed from 238150 (Glass and Glazing Contractors) to 236220 (Commercial and Institutional Building Construction).

• RFI Due Date Update: The due date for Requests for Information (RFIs) has been extended to January 13, 2026, at 10:00 AM CST.

• Proposals Due Date Update: The due date for proposals has been set to January 22, 2026, at 10:00 AM CST.

• NAICS Code

• RFI Due Date

• Proposals Due Date

• Bidders must note the updated NAICS code for the opportunity.

• The deadlines for submitting RFIs and final proposals have been extended as specified above.

Amendment / Modification

This amendment modifies solicitation 36C25726R0048 to change the time of the site visit. The key changes are:

• Site Visit Time: Changed to January 8, 2026, at 11:00 AM CST.
• Site Visit Location: Building 9, Engineering Services, 4500 S. Lancaster Rd.
• RFI Due Date: Extended to January 13, 2026, at 10:00 AM CST.
• Proposal Due Date: Extended to January 22, 2026, at 10:00 AM CST.

This amendment affects the dates and times for the site visit, RFI submissions, and proposal submissions.

Offerors must acknowledge receipt of this amendment. The proposal due date has been extended to January 22, 2026, at 10:00 AM CST. All terms and conditions of the original solicitation remain in full force and effect, except as modified by this amendment.

Amendment / Modification

This amendment to solicitation 36C25726R0048 extends the proposal due date and schedules a second site visit.

• Proposal Due Date Extended: The hour and date for receipt of offers is extended to January 22, 2026, at 10:00 AM CST.
• Second Site Visit Scheduled: A site visit will be held on January 8, 2026, at 10:00 AM CST at Building 9, Engineering Services, 4500 S. Lancaster Rd.
• RFI Due Date: Requests for Information (RFIs) are due no later than January 13, 2025, at 10:00 AM CST.

• Proposal Due Date
• Site Visit Schedule

Bidders are granted an extension for proposal submission and are provided with details for a second site visit. RFIs are also due by a specified date.

Form / Attachment / Pricing Sheet

This document is the Table of Contents for the "VHA Master Specifications" for the "VA 549-22-B00 Replace Windows Building 2J" project. It outlines the various sections and divisions of the construction documents.

• The document is organized by Divisions (00-48) and Sections within those divisions.
• Each section is listed with its title and a corresponding date.
• Notable divisions include "Special Sections," "General Requirements," "Existing Conditions," "Openings," "Finishes," and "Thermal and Moisture Protection."
• Many divisions are marked as "NOT USED."

This Table of Contents provides a high-level overview of the project's specifications, allowing bidders to quickly identify the scope and organization of the technical documentation. It helps in understanding which areas of the project are covered by detailed specifications and which are not applicable.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposals (RFP) for the "Replace Windows Building 2J" project at the Dallas VA Medical Center. The project aims to replace all exterior windows in Building 2J, including operable, non-operable, skylights, atriums, storefront, and glass replacement at all building levels. All work must comply with current building codes and energy efficiency standards, ensuring a waterproof installation. The estimated magnitude for this construction project is between $5,000,000 and $10,000,000.

• Provide all labor, materials, and supervision for window replacement in Building 2J.

• Ensure all replacements are building-code-compliant and meet current energy efficiency standards.

• Install windows with a waterproof/watertight seal.

• Replace existing skylight framing to meet current wind pressure requirements.

• New windows must match existing size and mullion spacing; curtain wall replacement should not have a frit pattern.

• Window frames will be anodized dark bronze, glazing will be green tint.

• Storefront and curtain wall frames must be blast resistant; glazing must be laminated.

• Pharmacy area windows require specific security measures (.75” #9 10-gauge stainless steel woven security mesh or approved security window films).

• Interior work includes repairing damaged finishes (paint, drywall, windowsills, wall coverings).

• Provide a Superintendent at all times work is being performed; this position cannot be subcontracted.

• Comply with Davis Bacon Act wage requirements (WD# TX20250241).

• Deliverables include a detailed work plan and briefing, shop drawings, completed project, and As-built drawings.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 548 calendar days after Notice to Proceed.

• Warranty: One (1) year performance agreement labor and material, in addition to manufacturer's warranty.

• Proposals are due by January 14, 2025, at 12:00 PM CST.

• Submission is via email to nicholas.smith21@va.gov and Rhonda.richardson5@va.gov.

• Proposals must be submitted in four volumes: Technical Acceptability (5 pages), Past Performance (40 pages), Price/Cost, and Solicitation, Amendments, Offer & Award Documents, Certifications & Representations.

• Proposals must be submitted as separate, searchable PDFs.

• Key deadlines: RFI/Questions cutoff January 6, 2026, 2:00 PM CST.

• Evaluation Factors: Past Performance is more important than Price. Technical Acceptability (EMR) is also a key factor.

• This is a competitive 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered/certified by the SBA and SAM.gov.

• Bid Guarantee is required.

• Awardee must be able to obtain Performance and Payment Bonds.

• A site visit is scheduled for December 17, 2025, at 10:00 AM CT. Meeting point: 4500 S Lancaster Rd, Dallas VA MC, Building 9, Engineering Services.

• Magnitude of Construction Project: Between $5,000,000 and $10,000,000.

• NAICS Code: 238150 with a $19M size standard.

Form / Attachment / Pricing Sheet

This document is a test report from EMSL Analytical, Inc. detailing the asbestos analysis of bulk materials collected for the "Sh1740 Dallas VMAC Bldg 2J Window Replacement Design" project. The analysis was performed using the EPA 600/R-93/116 Method via Polarized Light Microscopy.

• The report lists numerous samples (identified by SH1740-XXXXXX-AX) collected from various locations within the "Bldg 2J-5th Fl" and other areas.
• For each sample, the report provides a description, appearance, percentage of fibrous and non-fibrous components, and the asbestos type (if detected).
• All analyzed samples in this report indicated "None Detected" for asbestos.

This report provides critical environmental testing data related to the building materials present at the project site. Bidders should review this report to understand the existing conditions regarding asbestos, which may impact renovation or replacement activities, safety protocols, and waste disposal requirements. The absence of detected asbestos in the tested materials is a key finding for planning and execution of the window replacement project.

Form / Attachment / Pricing Sheet

This document contains 100% construction documents, including various plans and details related to the "Replace Windows Building 2J" project at the VA North Texas Healthcare System in Dallas, TX. It details architectural, structural, hazardous materials, phasing, and specific construction details.

• Architectural Plans: Demolition plans, reference and dimension plans for multiple levels (1, 3, 5), and service zones.
• Structural Documents: General notes, special inspections, and details related to structural steel and wind loads.
• Hazardous Materials: Environmental hazard plans for various floors and the roof.
• Phasing Plans: Detailed phasing plans for different levels and areas of the building, outlining the sequence of work.
• Construction Details: Specific details for window types, skylights, curtain walls, and porte-cochere structures.
• Infection Control Risk Assessment (ICRA): Matrix of precautions, dust control plans, and general ICRA notes to ensure patient safety during construction.

This comprehensive set of construction documents provides all necessary technical specifications, drawings, and details for potential bidders to understand the full scope of the "Replace Windows Building 2J" project. It outlines the existing conditions, demolition requirements, new construction details, phasing strategy, and critical safety and infection control measures that must be adhered to during the project. Bidders should review these documents thoroughly to accurately estimate costs, timelines, and resource allocation.

Form / Attachment / Pricing Sheet

This document contains structural calculations performed by H2B Civil and Structural Engineers for the "Replace Windows Building 2J" project at the Dallas VA Medical Center, Texas, USA. It is a "100% Construction Documents" submittal.

The document includes calculations for:

• ATC Hazards Wind Loading
• Building Components & Cladding (C&C) Loading
• Porte Cochere C&C Loading
• Atrium Curtain Wall Calculations
• IBC Deflection Limit
• Skylight Framing Calculations
• Various structural analysis reports (e.g., Steel Beam, Enercalc TS Calculation) detailing pressures, stresses, deflections, and member data.

This document provides critical structural design information, including wind load calculations and material specifications for structural components. Bidders can use this information to understand the structural requirements and constraints for the "Replace Windows Building 2J" project, ensuring their proposals and designs align with the specified structural integrity and safety standards.

Forms / Attachments / Pricing Sheets

This document is a "Safety Pin" form that serves as a cover sheet for required attachments related to a project. It lists the types of assessments and forms that must accompany it.

• Safety Pin: The primary form.
• Required Attachments:
  • Scope of Work Description
  • SHPO form (if applicable)
• Listed Assessments:
  • PCRA (Pre-Construction Risk Assessment)
  • ICRA (Infection Control Risk Assessment)
  • VA CATEX (NEPA)
  • ILSM (Interim Life Safety Measure)

This form indicates that the opportunity requires several supporting documents to be submitted, including a Scope of Work description and potentially an SHPO form. Bidders should be aware that these are part of the required documentation for this opportunity.