New Electronic Message Center (EMC) for Red Lake Hospital
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), specifically the Bemidji Area Indian Health Service, is soliciting proposals for a new Electronic Message Center (EMC) for the Red Lake Hospital in Redlake, MN. This opportunity is a 100% Small Business Set-Aside to replace an outdated message center and provide critical community information. Proposals are due April 7, 2026, at 2:00 PM CST.
Scope of Work
This requirement involves the removal of an existing monochrome message center and the furnishing and installation of a new Watchfire Electronic Message Center. Key specifications for the new EMC include:
- Dimensions: 41"x7'3" 10mm double-faced, Color Watchfire message center.
- Matrix size: 90x210 (18,900 pixels per face).
- Viewing area: 3'x7'.
- Color: LED RGB 18 quadrillion, with video playback capability up to 30FPS.
- Brightness: 10,000 NITS (daytime), 750 NITS (nighttime).
- Power: Requires 120 volt, 40 amp circuits.
- Display capability: 11 lines, 42 characters at a 3” copy type. The project also includes a software package, phone training, a webinar, a temp sensor, broadband communication for the life of the sign, and a 5-year parts and labor warranty. Any necessary permits for the project must also be provided.
Contract & Timeline
- Contract Type: Firm-Fixed Price.
- Set-Aside: Total Small Business (100%).
- NAICS Code: 541850 – Indoor and Outdoor Display Advertising, with a size standard of $34.5 Million.
- Proposal Due: April 7, 2026, at 2:00 PM CST.
- Published: March 30, 2026 (Amendment 0001).
Submission & Evaluation
Proposals must be submitted electronically. Offerors are required to fill out the attached bid schedule. Evaluation criteria are not detailed in the provided documents. Payment will be made 15 days after receipt of services or a proper invoice, in accordance with the Prompt Payment Act.
Additional Notes
This solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, 52.212-4, and 52.212-5. The period of performance includes a 5-year option to extend. All contract administration matters will be handled by Winona Kitto and Jennifer Richardson.