New Hogan Septic Service

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the New Hogan Septic Service opportunity (W9123826QA006).

• Septic Tank Details: The PWS lists five septic tanks. Their capacities and service frequency are as follows:
  • Project Office Tank: 2,000 gallons (serviced once in Option Year 4 - 2030)
  • NOB Tank (residence): 2,000 gallons (serviced once in Option Year 4 - 2030)
  • Maintenance Shop: 2,000 gallons (serviced once in Option Year 4 - 2030)
  • Cameron Trailhead Restroom: 2,000 gallons (serviced once in Option Year 4 - 2030)
  • Dam Tank: 250 gallons (serviced once in Option Year 4 - 2030)
  • Note: Gallon numbers are estimates based on historical data, not confirmed actual drawings.
• Contract Type: This is a brand-new requirement. Previous contracts for this service were W9123821P0003, W9123817P0043, and W9123813P0010.
• Water Provision: The government will not provide water.
• Waste Disposal: Disposal of waste is the responsibility of the contractor and the septic company, who will use their own disposal facility.

This Q&A clarifies specific details about septic tank capacities, service timing, and confirms it is a new requirement, providing historical contract numbers. It also clarifies responsibilities for water and waste disposal. No changes to due dates or submission rules were indicated.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: W9123826QA006) for "New Hogan Lake Septic Services." The government is procuring septic services, including pump dry and recharge services for various locations such as Fiddleneck Day Use Area, Slate Cove Recreation Area, Acorn Campground, and Oak Knoll Campground. The services are to be performed in accordance with the Performance Work Statement.

• Pump dry and recharge services for PCTs (64-gallon capacity), RV dump stations (2,000-gallon capacity), Campground Host RV holding tanks (1,200-gallon capacity), vault toilets (1,000-gallon capacity), and lift stations (3000-gallon and 4500-gallon capacity).

• Services are to be performed on a "will call" basis or on a scheduled basis (e.g., once per week, every other week).

• Specific locations include Fiddleneck Day Use Area, Slate Cove Recreation Area, Acorn Campground, Oak Knoll Campground, Bear Creek, Whiskey Creek, Monte Vista, Coyote Point, and Deer Flat.

• Floating chemical toilet pump dry and recharge services are also required.

• The solicitation issue date is March 4, 2026.

• The offer due date is April 7, 2026, at 11:00 AM.

• The North American Industry Classification System (NAICS) code is 562991 with a size standard of 9 million.

• The contract is expected to be a Firm Fixed Price arrangement.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Offers will be evaluated on a "Lowest Price Technically Acceptable" (LPTA) basis.

• Evaluation factors include Technical (County Registration), Technical (Subcontractor Commitment Letter if applicable), Experience (3-5 contract examples), and Price.

• The acquisition is currently set aside as UNRESTRICTED.

• The document includes numerous line items and option line items detailing specific services, quantities, and locations.

• The period of performance for various items extends from June 1, 2026, through February 28, 2031, with some options extending further.

• Contact information for La Chad Jefferson is provided for inquiries and delivery.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Septic Pumping Services at New Hogan Dam and Lake.

• Basic Pumping Service: Includes pumping two (2) portable chemical toilets (PCTs), three (3) 2,000-gallon RV dump station holding tanks, three (3) 1,200-gallon holding tanks, one (1) 250-gallon floating portable chemical toilet, fifteen (15) 1,000-gallon vault toilets, four (4) lift stations, and five (5) septic tanks. Services involve pumping tanks completely empty and recharging PCTs with disinfectant chemicals and a minimum of ten gallons of liquid. Disposal of waste materials must comply with federal, state, and county sanitation regulations.

• Additional Services: "Will call" services require pumping tanks dry within 24 hours of the COR's request.

• Acceptable Level of Performance: Tanks must be pumped completely empty and recharged if required. The Contractor must provide the COR with a copy of the disposal manifest, included with the invoice, documenting the total gallons pumped.

• Quality Assurance Surveillance Plan (QASP):

  • Timeliness: 100% completion of all tasks in accordance with the weekly/monthly/quarterly schedule.
  • Quality: All work performed to industry standard 95% of the time.

• Remedies for not meeting AQL include re-performing work at no additional cost until the AQL is reached.

• Period of Performance: Base Year and four (4) Option Years.

• Work Hours: Monday through Friday, 8:00 a.m. - 4:30 p.m., unless otherwise requested and approved by the COR. No work on holidays without prior authorization.

• Location: New Hogan Lake, located at 2713 Hogan Dam Road, Valley Springs, CA 95252. Services are performed at recreation areas accessible by vehicle.

• Pre-work Meeting: Required at least 15 days prior to work commencement, including a valid California Driver's License, General Liability Insurance, Automobile Liability Insurance, and Worker's Compensation Insurance (if applicable).

• Invoices: Submitted in arrears, verified by COR before payment. Must include all required information and supporting documentation.

• Contractor Responsibilities: Liable for Government property damage, equipment malfunction, and sewage spills. Must notify the Operations Project Manager of any spills. Must furnish competent personnel and submit a list of all personnel performing services prior to commencement. Must adhere to OSHA and Corps of Engineers safety standards. All personnel must wear appropriate clothing and company-branded shirts. Equipment must be in satisfactory operating condition. Parking is authorized in open spaces. Emergency medical attention requires COR notification. Vehicles/vessels must meet California code requirements. Safety Exposure Reports and Phase of Work Hazard Analyses are required.

• Security Requirements: All contract personnel must comply with DoD and Army security training requirements, including Antiterrorism (AT) Level 1 Training, Physical Security and Access Control, and Suspicious Activity Reporting Training. Pre-screening of candidates using the E-Verify Program is required.

Other / Unclassified

This document is a U.S. Department of Labor Register of Wage Determinations under the Service Contract Act, specifically Wage Determination No. 2015-5665, Revision No. 29, dated December 3, 2025. It lists various occupational codes and their corresponding minimum hourly wage rates and fringe benefits applicable to federal contracts in California, specifically for the counties of Calaveras and Tuolumne.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to laborers and mechanics employed on covered federal service contracts. Bidders must review this determination to accurately estimate labor costs for their proposals and ensure compliance with federal labor laws. It details rates for a wide range of occupations, from administrative support and clerical roles to health, technical, and maintenance positions. The document also outlines specific provisions related to paid sick leave (Executive Order 13706) and minimum wage requirements (Executive Order 13658), as well as details on vacation and holiday pay. It also provides guidance on the conformance process for any service employee classifications not explicitly listed in the determination.