NEW SAP Colenta X-Ray PM and Repairs

Quick Summary

The Department of the Navy, Fleet Readiness Center Southwest (FRCSW), is soliciting proposals for a new service contract to provide Preventative Maintenance (PM), Repair, and Replacement Parts for a Government-owned Colenta X-ray Film Processor, model M43IC. This is a Total Small Business Set-Aside opportunity, with services to be performed on-site at NAS North Island, San Diego, CA. The Government intends to award a single Firm Fixed Price (FFP) contract. Proposals are due May 27, 2026, at 04:00 PM Local Time.

Scope of Work

The requirement is for an "on-site" maintenance agreement covering a Colenta X-ray Film Processor, model M43IC. Key services include:

• Preventative Maintenance (PM): Monthly services (up to 12 times/year) by a trained Field Service Technician (FST) according to Original Equipment Manufacturer (OEM) specifications. This involves cleaning, inspection, adjustment, and replacement of consumable parts.
• Emergent Repair: Optional services to address equipment failures beyond routine PM. These require a quote from the contractor and a contract modification, with repairs to be completed within 120 days of modification.
• Material: An optional Contract Line Item Number (CLIN) for providing approved parts needed for repairs or maintenance.
• Over and Above: Optional services for work beyond normal requirements, subject to approval by the Contracting Officer. After each PM service, the FST must provide a Field Service Report (FSR) detailing work performed, time spent, and recommended parts/services. Discrepancies or additional services require notification to the Technical Point of Contact (TPOC) and Contracting Officer, along with a quote.

Contract Details

• Contract Type: Firm Fixed Price (FFP) under FAR Part 12.603.
• Period of Performance: One base year (June 1, 2026, to May 31, 2027) with four one-year option periods for PM services. Optional Repair, Parts, and Over & Above CLINs have a 365-day PoP after contract modification.
• Place of Performance: Fleet Readiness Center Southwest (FRCSW), Naval Air Station North Island (NASNI), San Diego, CA 92135-7058.
• Work Hours: Monday through Friday, 0600 to 1430, excluding Federal Holidays, unless coordinated.
• Payment: Electronic invoicing via Wide Area WorkFlow (WAWF) is required.

Submission & Evaluation

• Offer Due Date: May 27, 2026, at 04:00 PM Local Time.
• Evaluation Basis: Lowest-price, technically acceptable (LPTA). Quotes must demonstrate compliance with all terms, conditions, and salient characteristics in the Statement of Work.
• Discussions: The Government intends to award without discussions but reserves the right to conduct them.
• Set-Aside: This is a Total Small Business Set-Aside.

Special Requirements

Contractor personnel must be fully trained and knowledgeable of the equipment. The contractor is responsible for providing all necessary labor, tools, and materials. Base access requires coordination for SECNAV Form 5512/1, FRCSW Form 5512/5, DBIDS cards, and visitor badges. Cybersecurity compliance at CMMC Level 1 or above is required if processing Federal Contract Information (FCI). The Government requires the same warranty as commercial customers. No additional repairs or services beyond PM are authorized without a contract modification.

Points of Contact

• Contract Specialist: Sean Quigley (sean.s.quigley.civ@us.navy.mil)
• Contracting Officer: Amanda Taylor (amanda.j.taylor80.civ@us.navy.mil)
• Technical Point of Contact (TPOC): Frank L. LaFalce (frank.c.lafalce.civ@us.navy.mil)