NFIP Actuarial Services

Amendment / Modification

This amendment (00001) to Solicitation 70FA6025B00000004 serves two primary purposes:

• Answers Vendor Questions: It addresses questions submitted by vendors regarding the solicitation.

• Incorporates Revised Solicitation: It includes a revised version of the solicitation dated December 9, 2025.

• Key Personnel Clarification: The amendment clarifies the definition and requirements for Key Personnel. It confirms that "Managing Actuary" and "Senior Actuary" are required, referencing the revised solicitation dated 12-09-2025. It also states that offerors should include the requested title even if their internal job title differs.

• HUBZone Price Evaluation Preference: Clarifies that Clause 52.219-4 Notice of Price Evaluation Preference for HUBZONE Small Business concerns is only applicable to offers from HUBZone small businesses.

• Model Runs: The government does not anticipate requiring the contractor to perform all catastrophe model runs; however, the contractor may be asked to assist or provide review. Model runs can be performed on non-FEMA systems.

• Subcontracting Plan: Confirms that the successful offeror will be required to submit a subcontracting plan in accordance with FAR 19.704. The overall small business subcontracting goal is 47% for FY 2025, with specific goals for SDB (5%), HUBZone (3%), SDVOSB (5%), and WOSB (5%). It clarifies that the 47% is the overall goal and that only the selected offeror needs to provide a subcontracting plan.

• Forms and Representations: Clarifies that if certain provisions (e.g., "Ownership of Control of Offeror," "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment," "Information Regarding Responsibility Matters," "Offeror Representations and Certifications") were not completed in the vendor's SAM registration, the information should be provided with the offer. Offerors are not required to submit a separate redacted copy of their proposal if proprietary information is included, and FEMA does not have a specific format for marking proprietary content.

• Past Performance: Offerors should provide the dollar value of referenced contracts for the past performance factor, rather than a dollar range, to maintain client and contract confidentiality.

• Government Furnished Equipment: FEMA will provide basic office software on government-furnished laptops; contractors will provide advanced modeling software.

• Contract Type and Invoicing: The contract is firm-fixed-price, and invoices should be submitted monthly for the fixed amount.

• The amendment extends the receipt date for offers to December 9, 2025.

• It provides clarifications that may impact proposal preparation, particularly regarding key personnel, subcontracting plans, and required representations.

Solicitation / RFP / RFQ

This solicitation is for Actuarial Services for the National Flood Insurance Program (NFIP), Federal Insurance Division (FID). The services required include technical actuarial and geospatial capabilities, analytics, advice, and guidance for NFIP ratemaking, insurance pricing, and flood risk assessment to maintain a financially and actuarially sound flood insurance price structure.

• Technical actuarial and geospatial capabilities.

• Analytics, advice, and guidance for NFIP ratemaking and insurance pricing.

• Monitoring, evaluation, assessment, and measurement of flood risk.

• Services are detailed in Attachment 1: Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: One 12-month base period plus four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but the contract will be Firm Fixed Price.

• Questions Due Date: December 3, 2025, 10:00 AM EST.

• Proposal Due Date: January 7, 2026, 10:00 AM EST.

• Proposals to be submitted electronically to alexander.ramireztorres@fema.dhs.gov.

• Evaluation Factors (in descending order of importance): Technical Capability, Key Personnel, Past Performance, and Price. Technical factors (1-3) combined are significantly more important than price.

• This is a Full and Open Solicitation.

• NAICS Code: 524298 - All Other Insurance Related Activities.

• PSC Code: R499 - Support Professional - Other.

• Attachments include: Performance Work Statement (PWS), Quality Assurance Surveillance Plan, and Pricing Schedule.

• Offerors are encouraged to submit proposals with the most favorable technical and price/cost terms.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide technical actuarial and geospatial capabilities, analytics, advice, and guidance for the National Flood Insurance Program (NFIP) ratemaking and insurance pricing.

• Rate development and continuous improvement of actuarial techniques for NFIP.

• Geospatial support, audit, and litigation support.

• Project management services, working closely with FEMA's Actuarial and Catastrophic Modeling (ACM) branch.

• Adoption and replication of the NFIP's rating methodology, including data and tools.

• Review of NFIP data collection, augmentation processes, and catastrophe model runs.

• Development and analysis of Target Rate Level (TRL) exhibits and Generalized Linear Models (GLMs).

• Updating rating factors and implementing geospatial changes.

• Assisting in determining catastrophe provisions based on NFIP exposure and reinsurance costs.

• Updating levee rating factors and supporting the development of a combined rating plan.

• Conducting a full rate analysis during the contract period.

• Supporting the development of new policy forms and their impact on pricing.

• Providing transition services to the government and follow-on contractor.

• Analyses are subject to management oversight and technical peer review.

• Compliance with Actuarial Standards of Practice and Casualty Actuarial Society Statements of Principles.

• Deliverables must be well-documented and provided to the Government on an ongoing basis.

• Period of Performance: Up to five (5) years (one 12-month base and four 12-month options).

• Place of Performance: Primarily remote, with anticipated quarterly teleconferences and videoconferences requiring Managing Actuary and/or Senior Actuary presence in Washington, D.C.

• Contractor must use FEMA-approved software and analytical tools; proprietary tools are not desired.

• Key personnel include a Managing Actuary and a Senior Actuary with specific actuarial society credentials and experience in natural catastrophe rating.

• Contractor personnel require background investigations commensurate with risk designation (Tier 1, Tier 2, Tier 4).

• Strict adherence to security requirements, including safeguarding of Controlled Unclassified Information (CUI), privacy training, and IT security awareness training.

• Access to FEMA systems and data is governed by specific policies and requires appropriate authorization.

Solicitation / RFP / RFQ

This solicitation is for "NFIP Actuarial Services" to acquire actuarial and geospatial support services for the National Flood Insurance Program (NFIP), Federal Insurance Division (FID). The services are intended to meet requirements outlined in the Performance Work Statement (PWS) and will involve technical actuarial and geospatial capabilities, analytics, advice, and guidance related to ratemaking and insurance pricing for the NFIP. The goal is to maintain a financially and actuarially sound flood insurance price structure.

• Technical actuarial and geospatial capabilities.

• Analytics, advice, and guidance on ratemaking and insurance pricing.

• Monitoring, evaluation, assessment, and measurement of flood risk.

• Services are detailed in Attachment 1: Performance Work Statement (PWS).

• Type of Contract: Firm Fixed Price.

• Period of Performance: One 12-month base period plus four (4) one-year option periods.

• Performance Location: District of Columbia.

• RFP Issue Date: November 20, 2025

• Questions Due Date: December 3, 2025, 10:00 AM Eastern Time.

• Proposal Due Date: January 7, 2026, 10:00 AM Eastern Time.

• Proposals to be submitted via email to alexander.ramireztorres@fema.dhs.gov.

• Evaluation will be conducted on a "best value" basis, considering technical capability, key personnel, past performance, and price. Technical factors (1-3) combined are significantly more important than price.

• This is a Full and Open Solicitation.

• NAICS Code: 524298 / All other Insurance Related Activities.

• PSC Code: R499-Support Professional- Other.

• Attachments include: Performance Work Statement (PWS), Quality Assurance Surveillance Plan, and Pricing Schedule.

• Security Clearance: Unclassified.

• Facility Clearance Level: Unclassified.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Price Schedule.xlsx", provides the pricing structure for Solicitation 70FA6025B00000004. It outlines the CLINs (Contract Line Item Numbers), descriptions, quantities, units, rates, and total prices for the base period and four option periods.

• Base Period: Includes CLIN 0001 (NFIP Rating and RR 2.0 Policy Forms) and CLIN 0002 (Transition In). Both have a quantity of 12 months and 2 months respectively, with a total price of $0.0 for the base period.
• Option Period One: Includes CLIN 1001 (NFIP Rating and RR 2.0 Policy Forms) for 12 months, with a total price of $0.0.
• Option Period Two: Includes CLIN 2001 (NFIP Rating and RR 2.0 Policy Forms) for 12 months, with a total price of $0.0.
• Option Period Three: Includes CLIN 3001 (NFIP Rating and RR 2.0 Policy Forms) for 12 months, with a total price of $0.0.
• Option Period Four: Includes CLIN 4001 (NFIP Rating and RR 2.0 Policy Forms) for 12 months and CLIN 4002 (Transition Out) for 2 months, with a total price of $0.0.
• The "Labor Cost" and "Labor Rate" sheets are also included but contain no specific cost data, showing $0.0 for all periods and categories.

Bidders must use this price schedule to understand the cost structure and to input their proposed pricing for each CLIN across the base and option periods. The current document indicates $0.0 for all line items, suggesting that detailed pricing will be required in the proposal submission, or that this is a placeholder/template.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the Actuarial Consulting Services contract. It outlines the government's methods for monitoring and evaluating contractor performance to ensure contract standards are met. It details the roles and responsibilities of stakeholders, performance objectives, surveillance methodologies, and quality assurance documentation requirements.

• Introduction: States the QASP is pursuant to the Performance of Work (PWS) and describes how government personnel will evaluate contractor performance.
• Purpose: To describe systematic methods for monitoring performance, identifying required documentation, and ensuring the government pays only for the level of services received.
• Objective: To provide a quality surveillance strategy for the Actuarial Consulting Services contract, aiding in COR evaluation, precluding deficiencies, and informing past performance evaluations.
• Performance Areas: Lists key objectives for surveillance, including learning NFIP Risk Rating Methodology, updating the Rating Plan, annual rate reviews, geospatial reviews, research, product development, and transition.
• Method of Evaluation and Surveillance: The COR will evaluate performance areas using identified monitoring methods, potentially incorporating customer feedback and other government personnel input.
• Inspection of Deliverables: Government has up to 20 business days to inspect deliverables, with contractors having up to 15 business days to address feedback.
• Quality Assurance Surveillance Plan Structure: Organized by Performance Objective, Performance Standard, Acceptable Quality Levels (AQLs), Method of Surveillance, and Performance Incentive/Disincentive.
• Performance Requirement Summary (PRS): Details specific performance objectives (Customer Service, Quality, Schedule) with associated standards, AQLs (100%, 98%, 98%), surveillance methods (User/Customer Complaints, Inspection), and incentives/disincentives (documentation in CPARS).
• Monitoring Forms: The government's surveillance will be reported using a monitoring form (Attachment 1).
• Reporting: The COR will prepare a monthly report summarizing surveillance results.
• Performance Evaluation: Performance will be evaluated against contract requirements. Discrepancy Reports (DRs) will be issued for unmet requirements, with contractor response timelines specified.

This document is crucial for bidders as it defines the performance standards and quality levels the government will use to evaluate their work. Understanding these expectations, including the methods of surveillance and the consequences of deficiencies or successes (incentives/disincentives documented in CPARS), is essential for developing a compliant and competitive proposal and for managing contract performance effectively.