NHP Offsite Sterilization Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division – South (HCD-S) is conducting market research for Offsite Sterilization Services for Naval Hospital Pensacola (NHP), FL. This Request for Information (RFI) seeks to identify capable sources for sterile processing and instrument maintenance. Responses are due June 12, 2026, at 12:00 P.M. CT.
Scope of Work
The requirement involves providing all personnel, equipment, supplies, and transportation for offsite sterile processing and instrument maintenance. Services include cleaning, decontamination, assembly, sterilization, tracking, and maintenance of government-owned surgical instrumentation and trays. The contractor will be responsible for transport between their offsite facility and NHP, utilizing the loading dock behind Building 2268.
Performance Standards
- Turnaround Time (TAT): All collected surgical trays must be processed and returned within 72 hours of pickup.
- Quality and Defect Rate: Maximum allowable defect rate of 5% (e.g., collection/delivery errors, damaged packaging, dirty items, incorrect assembly).
- Sterilization Standards: Strict compliance with ANSI/AAMI ST79 standards, with a zero deviation threshold for bioburden, packaging integrity, sterility indicators, and tray assembly.
- Instrument Repair: Repairs must conform to Original Equipment Manufacturer (OEM) standards and be returned in the next scheduled pickup/drop-off.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI) – This is not a solicitation.
- Anticipated NAICS: 561910, Packaging and Labeling Services (firms may recommend alternatives).
- Set-Aside: To be determined based on market research (potential Small Business or Full and Open competition).
- Period of Performance: Anticipated base year plus 3 option years.
- Place of Performance: Offsite at the contractor's facility, with pick-up/delivery at Naval Hospital Pensacola, FL.
- Response Due: June 12, 2026, 12:00 P.M. Central Time (CT).
- Published: June 5, 2026.
Special Requirements
- Quality Control: Contractor must develop and maintain an effective Quality Control (QC) program and submit a Quality Control Plan (QCP) within 30 days of award.
- Certifications: Contractor must maintain active ISO 9001 and ISO 13485 certifications.
- Compliance: Adherence to ANSI/AAMI, CDC, OSHA, and OEM standards.
- Tracking: Contractor shall maintain a live inventory tracking system acceptable to the Government.
- Security: Contractor personnel must comply with NHP's physical security and visitor access requirements; no Common Access Cards (CACs) required for drivers.
- Non-Disclosure Agreement (NDA): Required for all contractor personnel accessing proprietary information.
Submission Requirements
Interested firms are requested to submit the following information:
- Entity Name, Point of Contact, Phone, Email, CAGE CODE, UEI.
- One-page capability statement addressing the PWS requirements.
- SAMS Registration status (Yes/No).
- Small Business status (Yes/No) and specific certifications under NAICS 561910 (8(a), HUBZone, SDVOSB, SDB, EDWOSB, WOSB, VOSB).
Contact Information
All correspondence regarding this RFI should be sent to Mr. Sylas Younger (Sylas.a.younger.civ@health.mil) and Marcus H. Mattingly (Marcus.h.mattingly.civ@health.mil).