Non-Resettable Flow Meter

Statement of Need

To address a deficiency in Offutt AFB's Class II Air Operating Permit by installing a non-resettable flow meter on the fuel supply lines for Unit 3-8 at the Fire Department Training Grounds. This is to ensure propane combustion does not exceed 40,000 gallons per twelve-month period.

• Install a non-resettable flow meter on the propane distribution line to the fire department aircraft training tower.

• Replace four leaking valves within the propane system's distribution side.

• This includes transferring propane from and back to the storage tank, and holding propane during the work.

• Perform all necessary electrical hookups for the flow meter.

• Provide all required tools, materials, equipment, and permits.

• A site visit may be required.

• The flow meter must be non-resettable and have a totalizer.

• It must fit on 2 1/2" Schedule 40 pipe.

• It must be calibratable according to manufacturer specifications or at least annually.

• It must be compatible with liquid propane and rated for hazardous areas and continual outside use.

• Calibration materials must be provided if the user is to perform calibration.

• The document does not explicitly state the period of performance or specific place of performance beyond "Fire Department Training Grounds" at Offutt Air Force Base.

Failure to comply could result in fines for Offutt AFB and loss of use of the Fire Department Aircraft Trainer, which would negatively impact emergency services and the base mission.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a non-resettable flow meter for Offutt Fire and Emergency Services. The acquisition includes the flow meter itself, installation services, and replacement of four valves.

• One (1) Non-Resettable Flow Meter (Product Service Code: 6680)

• Installation of Flow Meter (Product Service Code: R425)

• Replacement of 4 valves (Product Service Code: R425)

• Contract Type: Firm Fixed Price

• Period of Performance: May 25, 2026, to July 24, 2026 (for items 0002 and 0003)

• Delivery Schedule for Flow Meter (Item 0001): Within 60 calendar days from the Date of Award.

• Offerors must be registered in the System for Award Management (SAM.gov).

• Quotes must be valid for 60 calendar days after submission.

• Submission components:

  1. Price Quotation (for the entirety of each Line-Item)
  2. Technical Approach (max 6 pages, demonstrating ability to meet PWS and Statement of Need requirements)
  3. Fill-In Clauses/Provisions (ensure SAM.gov representations are current)

• Site Visit: Wednesday, May 6, 2026, at 09:00 AM CST (Entry Authority Listing due by Monday, May 4, 2026).

• Questions Due: Thursday, May 7, 2026, at 11:00 AM CST.

• Answers to Questions: Friday, May 8, 2026, at 11:00 AM CST.

• Quote Submission Due Date: Wednesday, May 13, 2026, at 11:00 AM CST.

• Evaluation Factors: Price and Technical Capability. Award will be made to the responsible offeror whose quote is most advantageous to the Government. Quotes will be evaluated as technically acceptable or not technically acceptable.

• The Government intends to award without discussions.

• The acquisition is 100% set aside for Small Business.

• NAICS Code: 334514, Size Standard: 850

• Inspection and Acceptance Location: Destination, Offutt AFB, NE.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Offerors must comply with various FAR and DFARS clauses, including those related to electronic submission of payment requests, health and safety, and contractor access to Air Force installations.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the Flow Meter technical requirements for the opportunity.

• Process Data: The fluid is liquid propane. Flow rate, density, viscosity, and pressure are variable or unknown. Temperature varies with outside weather, with training conducted between April 1 and October 31.
• Meter Requirements: Connection is 2 1/2" Schedule 40. Power requirement depends on the meter, with 24V DC being ideal. Area classification for both meter and display is Class 1 Division 2. Mounting preference is local. No preference for communication protocol. Cable length depends on meter location relative to the power source.
• Flow Rate: The estimated flow of the gas is unknown. The minimum, normal, and maximum flow rates expected are also unknown.
• Pipe Size & Material: The pipe size and material is 2 1/2" Schedule 40.
• Flanges: 150# RF flanges are not required; Class 300 rating is acceptable if a flange is needed.
• Output Signals: Only a non-resettable totalizer with calibration ability is required; no other electronic outputs are needed.

This Q&A document clarifies technical specifications and requirements, which bidders should consider when preparing their proposals. No changes to due dates or submission rules are indicated.

Questions & Answers / Clarifications

This document provides technical questions and government responses related to the opportunity.

• Temperature: The system temperature varies and is utilized outdoors from April to October in Nebraska.
• Pressure: The government response is "Unsure. Depends on outside temperature."
• Flow Rate: The government response is "Unknown."
• Installation Details - Pipe Orientation & Flow Direction: The government response indicates "Horizontal from left to right. See pictures."
• Installation Details - Pipework/Features: The government response is "Unknown."

This document clarifies technical details that may affect bidder understanding of requirements and installation specifics. Bidders should review these responses to ensure their proposals accurately address the stated conditions and requirements.

Form / Attachment / Pricing Sheet

This document contains "Tower Pictures" and "General Notes" related to a propane distribution system, likely for a training tower. It provides visual and technical details relevant to understanding the physical layout and specifications of the system.

• Photographs: Images show various components of a propane piping system, including valves, regulators, piping dimensions (e.g., 62 1/2", 14", 11', 70", 6', 10', 115' from tank), and an "Electrical Switch and Conduit." Some images are noted as being from "building specs for the training tower" to provide an idea of pressure ranges.
• General Notes: These notes detail material specifications (carbon steel, galvanized steel, HDPE liner), structural requirements for supports, protection of liners, flange matching, piping cover, welding precautions in the burn pit area, pump requirements (P-3), angle iron supports, and painting requirements.
• Propane Legend: A legend defines symbols used for various valves (internal, excess flow, check, globe, ball, solenoid, pressure relief, automatic emergency shut-off, pneumatic) and components like pressure regulators and gauges.
• Equipment Schedule: Lists "Propane Storage Tanks" and "LPG Distribution Plan," referencing other sheets (PP-3, PP-4) for details on fittings, accessories, and formed concrete supports.
• Pressure Regulator and Pressure Gauge Schedule: Details specific lines serving different areas (e.g., left wing ground, engine, cockpit, APU) and their associated pressure regulators and gauge ranges. It also specifies regulator capacities for different sizes (A, B, C).
• LPG Piping Diagram: A schematic illustrating the layout of the propane piping, including liquid and vapor lines, underground piping, valves, strainers, pressure regulators, and control tower connections.

This document provides critical visual and technical information about the existing or proposed propane system. Bidders can use the dimensions, material specifications, general notes, and diagrams to understand the scope of work, potential installation challenges, material requirements, and the overall complexity of the system. This is essential for accurately estimating costs and developing proposals for any related maintenance, repair, or construction opportunities.

Form / Attachment / Pricing Sheet

This document is a technical manual (TO 35E1-2-13-1) providing operation and maintenance instructions for an Aircraft Fire Training Facility (AFTF). It is divided into multiple work packages (WP) and subordinate work packages (SWP) that cover various aspects of the AFTF's operation, maintenance, safety, and specific procedures.

• Structure: The manual is organized into Work Packages (WP) and Subordinate Work Packages (SWP), each addressing specific functions such as:
  • Alphabetical Index (WP 001 00)
  • Foreword (WP 002 00)
  • Master List of Special Tools, Test Equipment, and Consumables (WP 003 00)
  • Safety and Accident Prevention (WP 004 00)
  • Standard Operating Procedures (WP 005 00)
  • Semi-Annual System Safety Inspection and Operational Checks (WP 006 00)
  • General Maintenance (WP 007 00)
  • Facility Overviews (WP 008 00)
  • Specific Operating Procedures for various locations (e.g., Goodfellow AFB, Thule AB) (WP 009 00, WP 010 00)
  • AFTF Performance Test (WP 011 00)
• Content: The manual details the design, principles of operation, safety precautions, maintenance procedures, troubleshooting, and specific operational protocols for the AFTF. It includes information on the burn area, aircraft mock-up, propane and JP-8 fuel systems, water conservation systems, electrical systems, and safety procedures.
• Updates: The document includes changes and revisions, with "Change 2" being the most recent indicated on the cover page.

This technical manual serves as a comprehensive guide for the operation and maintenance of the Aircraft Fire Training Facility. Bidders involved in opportunities related to the maintenance, upgrade, or operation of such facilities would need to understand the scope and detail of this manual to assess their capabilities and propose accordingly. It outlines the specific requirements, safety protocols, and operational procedures that govern the AFTF, providing critical context for any vendor seeking to engage with this type of equipment or service.

Form / Attachment / Pricing Sheet

This document provides detailed diagrams and design criteria for an LPG storage tank with manufacturer's fittings. It serves as a technical reference for bidders to understand the physical specifications and engineering requirements of the tank.

• Tank Diagram: Illustrates the overall layout of a 10,000-gallon LPG storage tank, including its foundation (concrete pier and pad), dimensions, and approximate water capacity.
• Tank Openings: Lists and labels various connections on the tank, such as liquid and vapor connections for truck unloading, liquid supply, bypass lines, and relief valves.
• Fitting Arrangement Type I & III: Detailed diagrams showing specific configurations of valves and fittings for tank connections, including excess flow valves, globe valves, and hydrostatic relief valves.
• Tank Design Criteria: Outlines engineering requirements for the tank and its supporting structures, including resistance to gravity loads and lateral wind forces, anchorage material specifications, and the need for calculations by a registered civil engineer.
• Notes: Provides specific instructions regarding fitting arrangements, the use of plugs in valves, and the placement of hydrostatic relief valves.

This attachment is crucial for bidders to understand the exact specifications of the LPG storage tank required. It informs potential proposals by detailing the physical dimensions, required fittings, and critical design standards that must be met. Bidders should review these diagrams and criteria to ensure their proposed solutions align with the government's technical requirements.

Form / Attachment / Pricing Sheet

This document contains photographs of a tank and associated piping systems. It is likely intended to provide visual context for potential bidders regarding the existing infrastructure related to a SAM.gov opportunity.

• The images display a large, white, horizontal storage tank, identified as containing "FLAMMABLE PROPANE".
• Associated piping, valves, and support structures are visible.
• The photos show the tank's installation on concrete supports in an outdoor, fenced area.
• Details of pipe connections, valve types, and safety signage are captured.

These photos are crucial for bidders to visually assess the current state and configuration of the tank and system. This information can help in understanding the scope of work, identifying potential challenges, and accurately estimating resources required for any related maintenance, repair, replacement, or installation tasks associated with the opportunity.

Solicitation / RFP / RFQ

This solicitation (FA460026Q0036) is for the procurement of a non-resettable flow meter for the Offutt Fire and Emergency Services. The North American Industry Classification Standard (NAICS) code is 334514, with a size standard of 850.

• The primary deliverable is a "Non-resettable flow meter".

• The Statement of Need (Attachment 01) outlines the "Statement of Objectives" for this requirement.

• The contract type is Firm Fixed Price.

• The period of performance is 60 Calendar Days from the Date of Award.

• Delivery is FOB Destination.

• Offer Due Date: Wednesday, 13 May 2026, at 11:00 AM CST.

• Site Visit (if needed): Wednesday, 6 May 2026, at 09:00 AM CST.

• Questions Due: Thursday, 7 May 2026, at 11:00 AM CST.

• Answers to Questions: Friday, 8 May 2026, at 11:00 AM CST.

• Submission Method: Quotes are to be submitted via email to TSgt Jennifer Prestridge (jennifer.prestridge.1@us.af.mil) and Daniel Kuchar (daniel.kuchar@us.af.mil).

• Evaluation Factors: Offers will be evaluated based on Price and Technical Capability. The award will be made to the responsible offeror whose offer is most advantageous to the Government. Quotes will be evaluated as technically acceptable or not technically acceptable.

• Quote Validity: Quotes must be valid for 60 calendar days after the submission due date.

• This acquisition is set aside for Small Business.

• Offerors must be registered in the System for Award Management (SAM.gov).

• The government intends to award a contract without discussions.

• The document includes various FAR and DFARS clauses, including those related to payment via Wide Area WorkFlow (WAWF), health and safety, and contractor access to Air Force installations.

Statement of Need

To address a deficiency for Offutt AFB's Class II Air Operating Permit by installing a non-resettable flow meter at the Fire Department Training Grounds.

• Installation of a non-resettable flow meter on the propane fuel supply line to the fire department aircraft training tower.

• All necessary electrical hookups for the flow meter.

• Provision of all tools, materials, equipment, and permits required for installation.

• Potential site visit if necessary.

• The flow meter must be non-resettable and include a totalizer.

• It must fit on a 2 1/2" Schedule 40 Pipe.

• The meter must be capable of calibration and compatible with liquid propane.

• It must be rated for use in hazardous areas and for continual outside use.

• Calibration materials should be provided if the user is able to calibrate.

• Not explicitly stated, but implied to be at Offutt Air Force Base.

• Fines for Offutt AFB.

• Loss of use of the Fire Department Aircraft Trainer, which would have significant consequences for training and the AFB's mission.

Other / Unclassified

This document contains images and associated text related to a training tower, likely for an aircraft mock-up. It includes visual representations of "Flow Direction" and "Electrical Switch and Conduit," along with measurements and notes about pressure ranges. The text explicitly states that pictures after a certain point are from building specifications for the training tower.

This document provides visual context and potential technical specifications (e.g., pressure ranges, flow direction, electrical components) related to a training tower. Bidders may find this useful for understanding the physical environment or specific technical aspects of the opportunity, particularly if the opportunity involves work on or around such a training facility.

Solicitation / RFP / RFQ

This solicitation (FA460026Q0036) is for the procurement of a non-resettable flow meter for the Offutt Fire and Emergency Services. The North American Industry Classification Standard (NAICS) code is 334514, with a size standard of 850.

• The primary deliverable is a "Non-resettable flow meter for Offutt Fire and Emergency Services."

• The Product Service Code (PSC) is 6680.

• The document references a "Statement of Need Flow Meter" as an attachment.

• The pricing arrangement is Firm Fixed Price.

• The period of performance is 60 Calendar Days from the Date of Award.

• Offerors must be registered in the System for Award Management (SAM.gov).

• The offeror's response must include:

  1. Price Quotation (valid for 60 calendar days).
  2. Technical Approach (max 6 pages) demonstrating how requirements in the PWS and Statement of Need will be met.
  3. Fill-In Clauses/Provisions.

• Site Visit is scheduled for Wednesday, 6 May 2026 at 09:00 AM CST.

• Questions for the solicitation are due by Thursday, 7 May 2026 at 11:00 AM CST.

• Answers to questions will be provided by Friday, 8 May 2026 at 11:00 AM CST.

• Quotes are due no later than Wednesday, 13 May 2026 at 11:00 AM CST.

• Quotes must be submitted via email to TSgt Jennifer Prestridge and Daniel Kuchar.

• Evaluation will be based on Price and Technical Capability. Offers will be evaluated as technically acceptable or technically unacceptable.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors.

• The Government intends to award without discussions.

• The acquisition is 100% set aside for Small Business.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, and 52.212-4, and 52.212-5.

• DFARS clauses are also incorporated by reference and full text, including payment instructions via Wide Area WorkFlow (WAWF).

Questions & Answers / Clarifications

This document provides responses to technical questions submitted by a contractor regarding flow meter requirements for the "Flow Meter" opportunity.

• Fluid Type: The fluid will be Liquid Propane.
• Flow Rate & Pressure: Flow rate and pressure are currently unknown and vary depending on temperature and humidity.
• Temperature: Varies with outside weather; training is conducted between April 1 and October 31.
• Meter Connection: 2 1/2" Schedule 40.
• Power Supply: Depends on the meter, but 24V DC is ideal.
• Area Classification: Class 1 Division 2 for both the meter and display.
• Mounting Preference: Local.
• Communication Protocol: No preference.
• Flange Type: Class 300 rating is required if a flange is needed, not 150# RF.
• Output Signals: Only a non-resettable totalizer with calibration ability is required.
• Pump Testing: Pump testing is not anticipated.

These clarifications provide specific technical details and requirements that bidders should consider when preparing their proposals or quotes for the flow meter opportunity. Key parameters like fluid type, connection size, area classification, and required output signals are now defined.

Form / Attachment / Pricing Sheet

This document is a form used to collect information for authorizing installation entry. It is intended for use by Security Forces personnel to create an entry authority listing for specific purposes defined by a sponsor. It also serves to notify sponsors of visitor arrivals.

• Event Name
• Start and End Time for Each Day of Event (Monday-Sunday)
• Date(s) of Event
• Location of Event
• Sponsor’s Name and Rank
• Sponsor’s Phone Number(s)
• Legal Name of Guest (Last, First, MI)
• Guest Sex, Date of Birth (DOB), Driver’s License/State or Passport/Immigration ID, and Citizenship.
• Fields for up to 56 guests.

Bidders may need to complete and submit this form if the opportunity requires personnel to attend an event or gain access to a specific installation. It outlines the personal information required for entry authorization and the process for obtaining it. Failure to provide the requested information can result in denial of installation entry.