Northern Hills Ranger District Parking Lot Reconstruction, Spearfish, South Dakota

Amendment / Modification

• Corrects language in Amendment 0003 regarding the provision of DWG files (C050, C100, C200, C202, C300, C302, C303, and C304).

• Clarifies that these DWG files will not be provided as attachments due to SAM.gov limitations.

• Instructs contractors to request these specific DWG files directly from the Contract Specialist, Holly Hlavac.

• Refers to Amendment 0003 and its previous statement about providing DWG files as attachments.

• No changes to proposal deadlines or submission requirements are indicated. The primary impact is on how contractors obtain specific DWG files.

Geotechnical Engineering Report

This report details the findings of a subsurface exploration and geotechnical engineering services for the proposed parking lot reconstruction at the USFS Northern Hills Office in Spearfish, South Dakota. The services provided information and recommendations for earthwork and pavement design and construction.

• Subsurface Conditions: The report identifies subsurface soil conditions including asphalt, aggregate base course, fat clay, and lean clay layers. Undocumented fill was found in boring B-3.

• Earthwork: Recommendations include scarifying and recompacting subgrade soils to a depth of 12 inches, and using structural fill that meets specified material properties and compaction requirements (95% of max for structural fill, 90% for general fill).

• Pavement Design: The report provides pavement design parameters for both flexible (asphalt) and rigid (concrete) options, including recommended thicknesses for asphaltic concrete surface and base, aggregate base, and Portland cement concrete.

  • Asphaltic Concrete: 2.0" Asphalt Surface, 2.0" Asphalt Base, 6.0" Aggregate Base (10.0" Total Thickness).
  • Portland Cement Concrete: 5.0" Concrete, 6.0" Aggregate Base (11.0" Total Thickness) for parking and drive areas.

• Drainage: Pavements should be sloped for rapid drainage, and consideration should be given to pavement subdrain systems due to frost susceptible soils and potential perched groundwater.

• Seismic Considerations: The site's Seismic Site Classification is determined to be E.

• The report includes details on exploration and testing procedures, site location, and exploration plans.

• Boring logs, moisture-density relationships, and California Bearing Ratio (CBR) test results are provided.

• The report emphasizes the importance of site preparation as recommended in the Earthwork section for optimal pavement performance.

Amendment / Modification

This amendment incorporates consolidated questions and answers, and includes the site visit sign-in sheet. It also attaches a revised Geotechnical Report (M2215045) and updated DWG files (C050, C100, C200, C202, C300, C302, C303, and C304). Some information on the sign-in sheet has been redacted for privacy.

• Revised Geotechnical Report M2215045
• DWG files: C050, C100, C200, C202, C300, C302, C303, C304
• Site visit sign-in sheet

This amendment addresses contractor questions regarding demolition, site improvements, lighting, parking area treatment, surfacing types, access, phasing, tax requirements, site work start dates, inspections, permitting, soil boring reports, water sources, landscaping, staking data, utility locates, and contaminants. It clarifies requirements and provides additional documentation relevant to proposal preparation and execution.

Amendment / Modification

This amendment modifies Solicitation 1240LT26Q0053:

• The deadline for quotes has been extended from May 26, 2026, to June 4, 2026.

• The period of performance start date has been extended from June 8, 2026, to June 15, 2026.

• Section 1 (Item 11) regarding the receipt of offers.

• Section 14 (Description of Amendment/Modification) detailing the changes.

• The period of performance start date.

• The deadline for submitting quotes is extended to June 4, 2026.

• The period of performance start date is now June 15, 2026.

• The point of contact for this amendment is Contract Specialist Holly Hlavac (Holly.Hlavac@usda.gov).

Amendment / Modification

• This amendment modifies solicitation number 1240LT26Q0053, dated 04/21/2026.

• It incorporates the mandatory FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)", as required by Executive Order 14398.

• The solicitation itself is affected by the incorporation of the new FAR clause.

• The amendment does not extend the hour and date specified for receipt of offers.

• Offerors must acknowledge receipt of this amendment.

• The point of contact for this amendment is Contract Specialist Holly Hlavac at Holly.Hlavac@usda.gov.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quotation - RFQ) for the reconstruction of the Northern Hills Ranger District parking lot in Spearfish, South Dakota. The project aims to fix structural, grade, and drainage issues to improve public health, safety, and access. Work includes reconstructing the parking lot with proper base materials, regrading, adding drainage, sidewalks, designated walking areas, improving accessible parking, and enhancing site lighting.

• Reconstruction of parking lot with proper base materials.

• Regrading of the site.

• Installation of new drainage systems.

• Addition of sidewalks and designated walking areas.

• Improvement of accessible parking.

• Enhancement of site lighting.

• Mobilization, earth moving, imported material, excess material, base and asphalt paving, concrete paving, site improvements, and demolition.

• Award Type: Firm Fixed Price contract.

• Project Magnitude: Estimated between $1,000,000 and $5,000,000.

• Period of Performance: June 8, 2026, through December 11, 2026.

• Questions Due: May 13, 2026, at 10:00 MDT.

• Quotes Due: May 26, 2026, at 10:00 MDT.

• Submission Method: Email to Contract Specialist Holly Hlavac (Holly.Hlavac@usda.gov) and Contracting Officer Lucas Dahlman (Lucas.Dahlman@usda.gov).

• Evaluation Criteria: Quotes will be evaluated based on a comparative methodology, considering Technical Approach and Past Performance to determine the best value to the Government. Price will also be evaluated for fairness and reasonableness.

• Technical Approach: Requires a detailed 2-4 page explanation of the approach, including a construction schedule (Gantt chart).

• Past Performance: Requires description of similar contract experience within the last 5 years, including a reference list.

• Price: Requires pricing submitted on the attached Excel spreadsheet "Attachment 2 - Schedule of Items". Line-item pricing should be rounded to the nearest whole dollar.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 237310 - Highway, Street, and Bridge Construction.

• Small Business Size Standard: $45M.

• A site visit is scheduled for May 6, 2026, at 1:00 PM MST. Attendance is highly encouraged but not mandatory.

• A Bid Bond/Offer Guarantee (SF24) is required at the time of offer; failure to provide it will render the offer non-responsive. The guarantee is 20% of the total offer price, not to exceed $3 million.

• 100% Performance and Payment Bonds are required within 10 calendar days after award, using SF 25 and SF 25A respectively.

• Offerors must hold prices for 60 calendar days from the quote due date.

• Attachments include Statement of Work, Schedule of Items, Drawings, Specifications, and DBA Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the reconstruction of the Northern Hills Ranger District parking lot to address structural, grade, and drainage issues, and to improve public health, safety, and access.

• Reconstruction Activities: The project involves removing existing fencing, lighting, and surfacing. It includes providing new grade, surfacing, fencing, and lighting.

• Specific Tasks:

  • Removal of asphalt and concrete pavement.
  • Removal of fencing and lighting.
  • Grading of the site.
  • Placement of aggregate base.
  • Concrete Paving.
  • Asphalt Paving.
  • Installation of new fencing.
  • Installation of new lighting.

• Improvements: The project will utilize proper base materials, regrade the site, add drainage, construct sidewalks and designated walking areas, improve accessible parking, and enhance site lighting.

• Location: Northern Hills Ranger District Parking Lot Reconstruction, 2014 North Main Street Spearfish, South Dakota, 57783.

• Contractor Qualifications: Contractors should demonstrate a thorough understanding of project requirements, attention to detail, and strong communication skills. Experience in campground construction, general contracting, and road construction is beneficial.

• Deliverables: Key deliverables include an Accident Prevention Plan, Action Submittals, Informational Submittals, a Contractor's Construction Schedule, and an Operation and Maintenance Manual.

• Government Furnished: There are no Government Furnished Materials for this project.

• Travel: All travel costs must be included in the contractor's quote; no separate reimbursement will be provided.

• Contractor's Key Personnel: Provide name, position title, and contact information of the executive responsible for the project. An onsite superintendent must always be provided.

• Security: Install and maintain suitable barriers to protect the public, employees, and facilities.

• Data Rights: All data, reports, test results, and documentation generated under this contract become the property of the U.S. Government.

• Section 508: All electronic deliverables must be Section 508 compliant, including readable PDFs and accessible text formats.

• A full copy of the Contract Specifications and Contract Construction Plans are available with the solicitation.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) for the Black Hills National Forest Northern Hills Ranger District Parking Lot Replacement project. It details the CLIN (Contract Line Item Number) 0001 Base Items, outlining various tasks and their associated units of measurement, quantities, and pricing fields.

• CLIN 0001 BASE ITEMS: Includes line items such as Mobilization, Earth Moving, Imported Material, Excess Material, Base, Asphalt Paving, Concrete Paving, Site Improvements, and Demolition.
• Units of Measurement: Quantities are specified in units like Lump Sum and Cubic Yards, Square Feet.
• Pricing Fields: Includes columns for Quantity, Unit Price, and Total. All provided unit-item pricing should be rounded up to the nearest whole dollar, excluding cents.

This schedule provides a breakdown of the anticipated work items and quantities for the parking lot replacement project. Bidders will use this information to develop their pricing proposals. The specified units and quantities are critical for accurate cost estimation and bid preparation. The rounding instruction for pricing is a key detail for financial submissions.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the "Northern Hills Parking Lot Improvements" project. It serves as a comprehensive set of construction documents, outlining the existing conditions, demolition plans, erosion control measures, grading, paving, site details, fencing, drainage, and electrical systems.

• Cover Sheet (G001): Project title, location, index of sheets, and approval signatures.
• Legends and Abbreviations (C001): Defines symbols and terms used throughout the civil drawings.
• Notes (C002): General, accessible routes, grading, erosion control, and site horizontal control notes.
• Existing Conditions (C050): Depicts current site features, utilities, and topography.
• Demolition Plan (C100): Outlines elements to be removed.
• Erosion Control Plan (C200) & Details (C201, C202): Specifies measures to manage soil erosion during construction.
• Site and Paving Plan (C300): Details proposed paving, curbing, and site layout.
• Grading Plans (C301-C304): Shows proposed site grading and elevations.
• Horizontal Control Plan (C400) & Line and Curve Tables (C401): Provides survey control points and geometric data.
• Details (C500-C508): Specific construction details for ADA parking, pavement sections, joints, curbs, fences, gates, and pole bases.
• Drainage Maps (C600-C603): Illustrates existing and proposed stormwater management.
• Electrical Legend (E000): Defines electrical symbols and codes.
• Electrical Site Plans (ED100, E100): Shows demolition and installation of electrical systems, including lighting.
• Electrical Schedules (E500): Provides details on lighting control, luminaires, and panel schedules.
• Electrical Details (E600): Specific details for pole bases and lighting control diagrams.

This set of drawings is critical for bidders to understand the full scope of work, including site preparation, demolition, new construction (paving, grading, electrical), and environmental controls. It provides the technical specifications required for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Heavy and Highway Construction Projects in South Dakota. It outlines the prevailing wage rates and fringe benefits for various labor classifications required for federal or federally funded construction projects in the state.

• General Decision Number: SD20260001
• State: South Dakota
• Counties: South Dakota Statewide
• Construction Types: Heavy and Highway
• Publication Date: 01/30/2026
• Classifications and Rates: Detailed lists of wage rates and fringe benefits for Electricians, Ironworkers, Laborers, Painters, Power Equipment Operators, and Truck Drivers, broken down into specific groups and duties.
• Notes: Includes information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and guidance on wage determination appeals processes.

Bidders must use this document to understand the minimum wage requirements for laborers and mechanics employed on covered construction projects in South Dakota. This information is crucial for accurate cost estimation and ensuring compliance with federal labor laws when preparing proposals or bids.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Specifications," contains the construction documents and specifications for the Northern Hills Ranger District Parking Lot Replacement project. It details the requirements for the project, including general requirements, quality requirements, temporary erosion and sedimentation control, earthwork, asphalt paving, concrete paving, joint sealants, pavement markings, chain link fences and gates, and exterior LED lighting.

• Specifications: Detailed technical requirements for various construction elements, including:
  • Earthwork (Section 312000): Includes site preparation, excavation, backfill, fill material types, compaction, grading, and subgrade inspection.
  • Asphalt Paving (Section 321216): Covers hot-mix asphalt paving, asphalt surface treatments, materials, mixes, seal coat, and installation.
  • Concrete Paving (Section 321313): Details concrete paving for parking lots, curbs, gutters, sidewalks, ramps, and dumpster pads, including materials, mixes, placement, and finishing.
  • Concrete Paving Joint Sealants (Section 321373): Specifies requirements for joint sealants, backer materials, primers, and application.
  • Pavement Markings (Section 321723): Outlines requirements for traffic marking paint and preformed thermoplastic pavement markings.
  • Chain Link Fences and Gates (Section 323113): Details specifications for industrial chain-link fences and horizontal slide and swing gates.
  • Exterior LED Lighting (Section 265600): Covers requirements for exterior LED lighting, including poles, luminaires, and controls.
  • Electrical Specifications (Sections 260010 through 265600): A comprehensive set of specifications for electrical work, including common work results, grounding and bonding, raceways and boxes, underground ducts, lighting control devices, wiring devices, enclosed switches, circuit breakers, and exterior LED lighting.
• Appendices: Includes a Geotechnical Report, Drainage Report, Site Location and Exploration Plans, Exploration Results, Supporting Information, and Drainage Maps.

This document is crucial for bidders as it contains the comprehensive technical specifications and requirements for the parking lot replacement project. It outlines the materials, methods, and quality standards that must be adhered to for successful project execution. Bidders must review these specifications to understand the scope of work, material requirements, and construction procedures to accurately estimate costs and develop a compliant proposal.