Notice of Award and Redacted J&A
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army has published a Redacted Justification & Approval (J&A) for a sole source, firm-fixed-price contract award to MediaLab, Inc. for a web-based laboratory document control system at Reynolds Army Health Clinic (RAHC), Fort Sill, OK. This system is critical for maintaining accreditation and ensuring continuous, on-demand access to essential documents. The estimated value is $21,438.15 over a base year and four option years.
Purpose & Scope
This document serves as a Memorandum for Record justifying limiting competition for a follow-on requirement. The system is essential for maintaining departmental procedures, policies, staff competency assessments, and continuing education courses, which are crucial for meeting accreditation requirements from The Joint Commission (TJC), FDA, CAP, and AABB. It provides a digital repository for continuous, on-demand access to these resources.
Contract Details
- Type: Firm Fixed-Price (Sole Source)
- Awardee: MediaLab, Inc. (SBA certified small business)
- Value: Estimated $21,438.15 (including all options)
- Period of Performance: Twelve-month base year (October 1, 2026 – September 30, 2027) and four option years (October 1, 2027 – September 30, 2031).
- Place of Performance: Reynolds Army Health Clinic (RAHC), Fort Sill, OK.
Set-Aside & Justification
This is a sole source award to MediaLab, Inc., an SBA certified small business. Market research indicated no other small businesses could provide the proprietary MediaLab by Vastian software, which is essential for continuity of operations and efficiency. The justification was made under FAR 12.102(a) and FAR 13.106-1(b)(1).
Additional Notes
This is a justification for a sole source award, not a solicitation for proposals. The action is not a brand name restriction and is under the $350K threshold, thus not requiring public posting. The previous contract with MediaLab, Inc. (W81K0021P0249) was valued at $11,065.00.