Notice of Intent to Sole Source
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Cotonou, has issued a Notice of Intent to Sole Source for the replacement of corroded condenser coils on two Chancery chillers in Cotonou, Benin. The Government intends to award contract #PR16008835 to Service First GP (Pty) Ltd, identified as the only responsible source. This is an 8(a) Sole Source requirement.
Scope of Work
This requirement involves providing all materials, tools, equipment, transportation, and labor necessary to remove existing corroded condenser coils and install new ones. Key deliverables include:
- Provision of eight (8) new TRANE condenser coils (4x Model #COL29351, 4x Model #COL29477).
- Application of marine-grade protective coating to coils for enhanced corrosion resistance.
- Professional packing and international shipment to Cotonou, Benin.
- Full installation and testing of coils on both Chancery chillers. The work is critical due to non-operational chillers posing a risk to critical IT infrastructure, communications, and occupied office spaces. Factory-authorized installation and commissioning are mandated by the Overseas Buildings Operations (OBO).
Contract & Timeline
- Type: Firm-Fixed-Price (FFP)
- Estimated Value: $420,000.00
- Period of Performance: The work is expected to be performed within 12 to 20 weeks. The overall contract duration is ideally six (6) months, up to a maximum of one (1) year.
- Set-Aside: 8(a) Sole Source (FAR 19.8)
- NAICS Code: 334416 (Other Electronic Component Manufacturing)
- Response Due (Capability Statements): June 1, 2026, 08:00 AM UTC
- Published: May 18, 2026
Justification & Evaluation
This is a sole-source requirement under the authority of FAR 13.106-(b)(1), 41 USC 253(c)(1), and FAR 6.302-1, citing "only one responsible source" and that no other supplies or services will satisfy agency requirements. The justification also references 41 US Code 1901, FAR 13.501(a), and FAR 13.106(b) for simplified acquisition procedures. Service First GP (Pty) Ltd is considered the only responsible source due to their prior installation and maintenance history of the chillers in 2015, and the fact that TRANE factory and BOLAND INTERNATIONAL declined to provide installation services. This is not a request for proposal.
Additional Notes
While this is a Notice of Intent to Sole Source, all responsible sources may submit a capability statement by the response date. For inquiries, contact Joanne Cossitt at CossittJI@state.gov or Abdoul Youssifou at youssifouar@state.gov.