NOTICE OF INTENT TO SOLE SOURCE- STERIS EQUIPMENT MAINTENANCE AND SERVICE SUPPORT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Army Medical Command, Regional Health Contracting Office – West Branch, intends to award a non-competitive, sole-source contract to STERIS Corporation for sterilizer equipment maintenance and service support at Martin Army Community Hospital (MACH), Fort Moore, Georgia. This notice is an intent to sole source, not a request for competitive proposals. The requirement is for annual calibration, repair, and preventive maintenance for Government-owned STERIS equipment. The Government has determined STERIS Corporation is the only company capable of providing these proprietary services.
Scope of Work
The contractor will provide comprehensive "Total Care Connect" level annual support and maintenance. This includes:
- Annual calibration, repair, and preventive maintenance (PM) for specific STERIS sterilizers and washer/disinfectors (e.g., IW PRO SI, V-PRO MAX 2, AMSCO 2532, AMSCO 400).
- All scheduled PM parts, kits, and unscheduled emergency repair parts.
- Labor, travel, tools, and test equipment.
- Furnishing and installation of all necessary software and firmware upgrades.
- Use of only OEM new or OEM-refurbished repair parts.
Contract Details & Timeline
- Contract Type: Firm-Fixed-Priced (FFP)
- Period of Performance: June 1, 2026, to May 31, 2031 (Base year + four option years).
- Place of Performance: Martin Army Community Hospital (MACH), Fort Moore, GA.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance Services), Size Standard: $34 million.
- Product Service Code: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Response Due: April 22, 2026, at 5:30 PM ET.
- Published: April 22, 2026.
Eligibility & Evaluation
This is a Special Notice of intent to award a sole-source contract. The Government's determination is based on STERIS Corporation being the Original Equipment Manufacturer (OEM) and the only company capable of providing the required proprietary services and maintenance for their equipment, ensuring 100% compatibility and patient safety. Market research confirmed no other sources.
While the opportunity is categorized with a Total Small Business Set-Aside, this notice explicitly states it is not a request for competitive proposals. Any response must provide clear and convincing evidence that competition would be advantageous to the Government. The Government is under no obligation to acknowledge receipt or provide feedback.
Performance Standards
Key performance standards include:
- Preventive Maintenance: >= 95% on-time completions, 100% documentation.
- Emergency Response: Telephone response within 4 hours, on-site within 48 hours (>= 95%).
- System Downtime: Not to exceed 48 consecutive hours per incident (100%).
- Quality of Repairs: Restore equipment to OEM specs using OEM parts (100%).
- Reporting: Initial report on-site, final within 10 days (>= 95%).
Special Requirements
The contractor must be the OEM or OEM-authorized with documented training and at least two years of experience. Compliance with facility safety, security, HIPAA, PII/PHI, and breach response protocols is mandatory.