6515--Lifts: Patient Transfer: Floor Based: Bariatric

Solicitation / RFP / RFQ

This document is a solicitation for patient transfer lifts, specifically floor-based bariatric models. The Department of Veterans Affairs, Strategic Acquisition Center - Frederick, is procuring these items.

• Procurement of "Lifts: Patient Transfer: Floor Based: Bariatric"

• Award Number: 36C10X26D0006

• Award Amount: $2,809,399.09

• Award Date: 05-06-2026

• Awardee Name: APEX INTEGRATED DISTRIBUTION INC.

• Contractor UEI: JYL9EM912YK7

Not specified in the provided text.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Product Service Code: 6515

• NAICS Code: 339113

• Contracting Office Address: Strategic Acquisition Center - Frederick, 5202 Presidents Court, Suite 103, Frederick MD 21703

• Point of Contact: Courtney Chattman, Courtney.Chattman@va.gov

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, issued by the U.S. Department of Veterans Affairs, Strategic Acquisition Center. The requirement is for an enterprise-wide, single Requirements contract for "Lifts: Patient Transfer: Floor Based: Bariatric" product line. These lifts are designed to safely transfer patients up to 1000 lbs with minimal physical effort.

• Procurement of "EZ WAY brand name or equal" Bariatric Patient Transfer Lifts and accessories.

• Lifts must meet specific salient characteristics (SCs) detailed in the document, including lifting range, leg clearance, motorized battery operation, emergency stop/lowering, and capacity up to 1000 lbs.

• Slings must accommodate patients up to 1000 lbs and meet ISO 10535 compliance.

• Offerors must provide descriptive literature demonstrating how their quoted items meet the SCs.

• Only new equipment is acceptable; distributors must be authorized OEMs.

• Contract Type: Single award Requirements contract with firm-fixed priced (FFP) delivery orders.

• Period of Performance: One 12-month base year with four 12-month option years.

• Delivery: Free on Board (FOB) destination, CONUS and OCONUS.

• Submission: Quotes must be submitted via email to Courtney.Chattman@va.gov by 16:30 PM CST on February 20, 2026.

• Questions: Due via email by 16:30 PM CST on February 6, 2026.

• Evaluation: Based on FAR Part 12 and supplemented information, including evaluation criteria detailed in ATTACHMENT D. The government reserves the right to award without discussions.

• This procurement is a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing), Size Standard: 800 employees.

• Offerors must be registered in SAM.gov.

• This solicitation is issued under the agency's implementation of the FAR Overhaul. In case of conflict, the Overhaul text governs.

• Reference ATTACHMENT A for the Price Cost Schedule, ATTACHMENT C for Contract Clauses, and ATTACHMENT D for Solicitation Provisions.

• Amendment 0001 is referenced in the document name, indicating potential changes from the original solicitation.

Questions & Answers / Clarifications

This document provides answers to questions submitted by vendors regarding Request for Quote No. 36C10G26Q0017 for Floor Based Bariatric Patient Transfer Lifts.

• Weight Capacity: The VA is currently seeking bariatric patient lifts that can accommodate patients weighing 1000 lbs. or more. Products in the 700 lb. capacity range are not being considered, as the 1000 lb. requirement is mandatory.
• SDVOSB Nonmanufacturing Class Waiver: There is no existing SBA Nonmanufacturing Rule (NMR) Class Waiver for NAICS Code 339113 (Bariatric Patient Transfer Lifts). Therefore, the NMR does apply to this solicitation.

This Q&A clarifies the mandatory weight capacity requirement and the applicability of the NMR to the solicitation, which may affect vendor product offerings and eligibility considerations.

Amendment / Modification

This amendment to solicitation 36C10G26Q0017 makes the following administrative changes:

• Update Contracting Office Address: The address for the Strategic Acquisition Center - Frederick, Department of Veterans Affairs has been updated.
• Publish Questions and Answers: Responses to vendor questions have been included.

This amendment does not alter the original solicitation's terms and conditions beyond the administrative updates and the inclusion of Q&A. Specific sections of the solicitation are not explicitly mentioned as being changed, but the contracting office address is updated.

There are no changes to the hour and date specified for receipt of offers. Bidders are reminded to acknowledge receipt of this amendment. The amendment does not extend the offer submission deadline. If a bidder wishes to change an offer already submitted due to this amendment, the change must be made by letter or electronic communication referencing the solicitation and amendment number, and received prior to the opening hour and date.

Form / Attachment / Pricing Sheet

This document contains contract clauses that will be incorporated by reference into the resulting contract. It outlines mandatory disclosures, Service Level Agreement (SLA) fees, sales reporting requirements, liquidated damages, ordering procedures, order limitations, requirements contract details, option to extend, availability of funds, safeguarding of contractor information systems, and delivery/packing instructions.

• Mandatory Written Disclosures (C.1): Requires electronic submission of disclosures to the VA OIG Hotline.
• SLA Fee and Quarterly Sales Reports (C.2): Establishes a 3.0% SLA fee to be embedded in prices. Requires quarterly sales reporting and remittance of SLA fees via www.pay.gov. Failure to comply constitutes a contract debt.
• Liquidated Damages (C.3): Specifies liquidated damages of $37.50 per calendar day for failure to deliver or perform.
• Ordering and Order Limitations (C.4, C.5): Defines how orders are issued and sets maximum order limitations ($362,000.00 for a combination of items, 24 each for a single item).
• Requirements Contract (C.6): Specifies this is a requirements contract with estimated quantities.
• Option to Extend (C.7): Allows the Government to extend the contract term, not to exceed 5 years total.
• Availability of Funds (C.8): States that funds for performance beyond the base year are contingent upon availability.
• Safeguarding Covered Contractor Information Systems (C.9): Outlines basic security controls required for contractor information systems processing Federal contract information.
• Clauses Incorporated by Reference (C.10): Lists numerous FAR and VAAR clauses incorporated by reference, with links to their full text.
• Equipment Operation and Maintenance Manuals (C.11): Requires provision of operation and maintenance manuals for technical equipment.
• Gray Market and Counterfeit Items (C.12): Prohibits used, refurbished, remanufactured, gray market, or counterfeit items. Requires vendors to be OEM authorized.
• Limitations on Subcontracting (C.13): Requires offerors to certify compliance with subcontracting limitations, particularly for small businesses (SDVOSBs/VOSBs) and non-manufacturers.
• Delivery Location and Packing (C.14, C.15): Specifies deliveries to various VHA locations and requires packing for safe transit.

This document is critical for understanding the contractual terms and conditions that will govern the performance of the contract. Bidders must pay close attention to the SLA fee, sales reporting, liquidated damages, order limitations, subcontracting limitations, and requirements for new OEM items. The certification for limitations on subcontracting must be completed and submitted with the offer.

Form / Attachment / Pricing Sheet

This document is a pricing cost schedule for "NX EQ LIFTS PATIENT TRANSFER FLOOR BASED BARIATRIC". It outlines the CLINs, part numbers, item descriptions, units of measure, estimated quantities for five years, and fields for proposed manufacturer information, unit prices, SLAs, and total evaluated prices.

• CLINs (Contract Line Item Numbers): Specific items being procured.
• Item Description: Details of the patient transfer lifts and accessories, including brand name (EZ WAY) and specific features (e.g., weight capacity, caster size, scale inclusion, sling types).
• Estimated Quantities: Quantities required per year for five years.
• Pricing Fields: Columns for Base Year and Option Year pricing, including Service Level Agreement (SLA) and Total Price.
• Total Evaluated Price: Fields to calculate the total evaluated price including option periods.
• Instructions: Bidders are instructed to complete "blue" highlighted cells, propose equivalent products by providing manufacturer details, and indicate "N/A", "None", or "Zero (0)" for non-applicable CLINs. Ancillary items can be added below CLIN 0023.

This pricing sheet is critical for bidders to understand the specific equipment and quantities required. Bidders must use this template to provide their pricing for the listed items or approved equivalents. The estimated quantities and the structure for pricing (including SLA and option years) directly inform proposal development and cost evaluation. Offerors must pay close attention to the instructions for completing the sheet and proposing alternatives.

Solicitation / RFP / RFQ

This document contains solicitation provisions that outline requirements and instructions for potential offerors responding to a solicitation for "NX EQ LIFTS PATIENT TRANSFER FLOOR BASED BARIATRIC" equipment. It details various certifications, representations, and submission guidelines.

• Responsibility Matters: Offerors must certify regarding debarment, suspension, convictions, civil judgments, indictments, and delinquent Federal taxes (FAR 52.209-5, FAR 52.209-7, FAR 52.209-11).

• Buy American Certificate: Offerors must certify regarding domestic and foreign end products (FAR 52.225-2).

• Security Prohibitions: Offerors must represent compliance with prohibitions related to covered telecommunications equipment, FASCSA orders, Sudan, and Iran (FAR 52.240-90).

• Commercial Products/Services: Instructions for commercial products and services, including brand name or equal requirements for "EZ Way Smart Lift" or equivalent, with specific salient characteristics to be met.

• Quote Submission: Quotes must be submitted via email to Courtney.Chattman@va.gov by February 20, 2026, 1630 CST, in four volumes: Technical, Past Performance, Price, and Offer/Amendments/Certifications. Hyperlinks are prohibited. Late quotes may not be accepted.

• Technical Volume: Must detail how quoted products meet salient characteristics, identify brand name/model, and include descriptive literature. Only new equipment is acceptable. Distributors must be authorized OEMs.

• Past Performance Volume: Requires submission of three (3) relevant contracts/orders from the past three years using Attachment F. CPARS/PPIRS reports or completed Past Performance Questionnaires (PPQs) are required.

• Price Volume: Must complete Attachment A - Price Cost Schedule, seeking volume discounts. Prices must be rounded to two decimal places. Includes a 3.0% Service Level Agreement (SLA) fee.

• Offer, Amendments, and Certifications Volume: Must include solicitation number, acknowledgement of amendments, Offeror details, TIN, UEI/DUNS/CAGE, POC, OEM letter, required FAR/VAAR clauses, period for acceptance (90 days), and statement of agreement with terms.

• Contract Type: Firm Fixed Price Requirements contract anticipated.

• Evaluation Factors: Technical, Past Performance, and Price, in descending order of importance. Technical capability is significantly more important than Past Performance. Non-price factors combined are significantly more important than price.

• Technical Evaluation: Focuses on Safety, Design, Performance, and Quality/Construction, ensuring all salient characteristics are met.

• Past Performance Evaluation: Assesses the likelihood of successful performance based on similar size, scope, and complexity.

• Price Evaluation: Price reasonableness will be determined through price analysis, comparing offers, IGCE, or other methods. The "Total Quoted Price" will be used for evaluation.

• Questions Deadline: February 6, 2026, 1630 CST, via email to Courtney.Chattman@va.gov.

• Distributor Requirement: Distributors must be authorized by the OEM.

• Small Business: HUBZone small businesses must identify themselves and state if they waive the evaluation preference.

• The solicitation incorporates provisions by reference (FAR 52.252-1).

• Offerors are cautioned against imposing terms and conditions that deviate from the solicitation.

Form / Attachment / Pricing Sheet

This document is Attachment G, a Past Performance Questionnaire, for Solicitation No. 36C10G26Q0017 concerning NX EQ Lifts: Patient Transfer: Floor Based: Bariatric Brand Name or Equal. Offerors are required to provide this questionnaire to references cited in their quotes (maximum of five references from the past three years).

• Reference Information: Name, Title, Phone Number, E-mail Address, Organization, Contract Period of Performance, Total Contract Value, Options Exercised (Yes/No), Brief Description of Services/Commodity Provided, Show Cause Order Issued (Yes/No), Stop Work Order Issued (Yes/No), Termination for Convenience, Cause, or Default Issued (Yes/No).
• Offeror Evaluation: Ratings for Quality of Service, Cost Control, Timeliness of Performance, and Business Relations, with space for comments. Includes an overall satisfaction question: "Would you (reference) choose to work with this offeror again?"
• Rating Guidelines: Provides definitions for Unsatisfactory (1), Satisfactory (2), and Excellent (3) ratings across the four evaluation categories.

This questionnaire is critical for bidders to gather past performance feedback from their references. The completed questionnaires will be used by the VA SAC for a fair assessment of the offeror's past performance as part of the proposal evaluation. Offerors must ensure their references complete and return this questionnaire to Courtney.Chattman@va.gov no later than February 20, 2026, at 16:30 CST.

Form / Attachment / Pricing Sheet

This document outlines contract administration and invoice submission procedures for potential bidders. It details points of contact for both the contractor and the government, payment processes, and mandatory electronic invoice submission requirements.

• Contract Administration: Identifies government points of contact (Courtney Chattman, Contracting Officer) and notes that contractor points of contact are TBD. It also specifies the Unique Entity ID requirement.
• Payment Instructions: Mandates electronic funds transfer (EFT) for all payments to the contractor, as per 52.232-33.
• Invoice Submission: Invoices must be submitted monthly in arrears, within 30 days of delivery, and electronically via the Veterans Affairs Financial Services Center (VAFSC).
• Electronic Invoice Submission: Mandates electronic submission through Tungsten Network or X12 EDI formats. Facsimile, email, and scanned documents are not acceptable. Contact information for Tungsten and the FSC e-Invoice program is provided.
• Terms and Conditions: Covers contractor obligations regarding item supply, potential termination of production, government evaluation of replacement items, and purchase limitations based on FAR Clause 52.216-19. It also clarifies that the government is only obligated to the extent of authorized purchases.
• Ordering Process: Specifies that orders are placed by VA Government Ordering Officers (OO) appointed by the Contracting Officer. Orders must be funded and submitted via the ELCM NEC Ordering Portal. The contractor must accept orders only from designated OOs.
• Delivery Requirements: Includes instructions for delivery tickets, inspection (Destination), acceptance (Destination), and shipping (FOB – Destination). Specific information required on delivery tickets and packing slips is listed.
• Reporting: Requires monthly submission of Attachment E – Quarterly Sales Report and quarterly submission of the same report based on the government's fiscal calendar year.

This document is crucial for understanding how to invoice the government, where to submit invoices, and the required electronic submission methods. It also clarifies the ordering process, delivery expectations, and reporting obligations, which are essential for contract performance and payment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a single award Requirements contract for "Lifts: Patient Transfer: Floor Based: Bariatric" products and accessories. The Veterans Health Administration (VHA) Non-Expendable (NX) National Program seeks to establish an enterprise-wide contract for these items, designed for safely hoisting and transferring patients up to 1000 lbs.

• Procurement of "Lifts: Patient Transfer: Floor Based: Bariatric" and accessories.

• Products must meet specific salient characteristics (SCs) detailed in the solicitation, including lifting capacity, motorized operation, emergency features, and dimensions.

• Offerors must quote "EZ WAY" brand name or equal products.

• Detailed technical capabilities and cost/price information are required.

• New equipment only; no remanufactured or "gray market" items.

• Distributors must be authorized by the Original Equipment Manufacturer (OEM).

• Contract Type: Single award Requirements contract with firm-fixed priced (FFP) delivery orders.

• Period of Performance: One 12-month base year with four 12-month option years.

• Delivery: Free on Board (FOB) destination, CONUS and OCONUS.

• Quotes are due via email by 16:30 PM CST on February 20, 2026.

• Questions are due via email by 16:30 PM CST on February 6, 2026.

• Evaluation will be based on criteria detailed in ATTACHMENT D, including review of salient characteristics and technical capabilities.

• The Government reserves the right to award without discussions.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be registered in the System for Award Management (SAM).

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing)

• Product Service Code: 6515 (Medical and Surgical Instruments, Equipment, and Supplies)

• Size Standard: 800 employees.

• Key attachments include PRICE COST SCHEDULE, CONTRACT CLAUSES, SOLICITATION PROVISIONS, and others referenced for detailed requirements and evaluation.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT F: PAST PERFORMANCE REFERENCES," is a template for offerors to provide details on their past performance. It is designed to help the government evaluate an offeror's ability to successfully perform the requirements of the solicitation.

• Offeror Name: The name of the company submitting the offer.
• Company who performed this work: The name of the entity that actually performed the work being referenced.
• Relationship to Offeror: Specifies if the performing company was an Offeror, Prime, Proposed Subcontractor, or Subcontractor.
• Work Performed As The: Indicates the role (Prime or Subcontractor).
• Name of Contracting Organization: The entity that awarded the contract.
• Contract / Task Order Number: Identifies the specific contract or task order.
• Contract Type: The type of contract awarded.
• Total Awarded Price/Cost: The initial value of the contract.
• Final or Projected Final Total Price/Cost: The final or estimated final value.
• Delivery date/Period of performance: The duration of the contract.
• Contracting Officer's Name, Email, and Telephone Number: Contact information for the government's contracting officer.
• Program Manager's Name, Email, and Telephone Number: Contact information for the government's program manager.
• North American Industry Classification System (NAICS) Code: The NAICS code associated with the contract.
• CPARS/PPIRS Completed: Indicates if the contract was covered by the Contractor Performance Assessment Reporting System (CPARS) or similar systems.
• Description of the Requirement: A concise explanation of the work performed, specifically related to how it is relevant to the current solicitation's requirements.
• Performance: A section to explain any performance issues, corrective actions taken, and their results.

Offerors must complete this form for each relevant past performance reference. This document directly impacts proposal preparation by requiring detailed information about previous work, its relevance to the current opportunity, and performance outcomes. Accurate and thorough completion is crucial for demonstrating capability and experience to the government.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "ATTACHMENT E - QUARTERLY SALES REPORT - NX EQ LIFTS PATIENT TRANSFER FLOOR BASED BARIATRIC.xlsx". It appears to be a sales report detailing quantities sold of specific items across various VA facilities for a given reporting quarter.

• The spreadsheet contains multiple sheets, including "Sheet2" and "Sheet3".
• "Sheet2" lists VISNs (Veterans Integrated Service Networks), FACILITY names, and corresponding numerical identifiers, along with columns for "Quantity Sold of Item".
• "Sheet3" provides a breakdown by "Contractor", "Contract Number", "CLIN Number", and "Reporting Quarter". It also lists "Quantity Sold of Item" for each CLIN across numerous line items, and includes fields for "Total Quarterly Quantity Sold", "Total Quantity Sold of All Items", "Total Quarterly Quantity Sold x Price", "Total Quarterly Sales inclusive of the SLA", "Anticipated SLA", and "Total Sales amount without the SLA".
• The data seems to map specific items (identified by CLIN numbers) to quantities sold at various VA facilities within different VISNs.

This report provides historical sales data for "NX EQ LIFTS PATIENT TRANSFER FLOOR BASED BARIATRIC" equipment across different VA facilities. Bidders can use this information to understand past demand, identify key locations, and potentially gauge the scale of future requirements related to this product category. The detailed breakdown by CLIN and facility may help in tailoring proposals and understanding the distribution network.