OEM AES SEAL Pump Parts

Solicitation / RFP / RFQ

This solicitation is for Original Equipment Manufacturer (OEM) AES SEAL BRAND NAME requirement for "OEM AESSEAL Central Seawater Pump Parts." The government anticipates awarding a firm-fixed-price Supply-type Purchase Order.

• The specific items required are:

  • Mechanical Cartridge Seal (Manufacturer's Part Number: MSAZA70157CTV010400)
  • Bearing Isolator (Manufacturer's Part Number: BLL1132PP001138TE)
  • Bearing SFK 5317 A/C3 (Manufacturer's Part Number: 99998-SKF5317AC3)

• All parts must be genuine AES SEAL brand, with documentation establishing authenticity and manufacturer warranties.

• Requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable, requiring DoD unique identification or a DoD recognized unique identification equivalent.

• Packaging and marking must comply with DODMANUAL 4140.01, VOLUME 9, and MIL-STD-2073-1(series) or commercial packaging per ASTM D3951(series). Crating must comply with ISPM Publication No. 15.

• Markings on boxes/crates/containers must include "USNS CHARLES DREW (T-AKE 10)".

• Shipments must be via a fully traceable commercial freight method.

• Contract Type: Firm-fixed-price Supply-type Purchase Order.

• Period of Performance: Delivery is on or before June 26, 2026 for all items.

• Estimated Value: Not explicitly stated, but it is a single award opportunity.

• Offer Due Date: May 20, 2026, 01:00 PM Local Time.

• Submission of questions deadline: One (1) day prior to the solicitation closing date.

• Quotes shall be submitted to the Contracting Official and Contracting Point of Contacts identified in SAM.gov.

• Evaluation Factors (in no relative order of importance):

  • Technical including delivery date
  • Past performance
  • Price

• The government anticipates award approximately two (2) weeks after the closing date.

• This acquisition is a Small Business Set-Aside (100%).

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must provide an "AUTHORIZED DISTRIBUTOR" letter and documentation from the OEM.

• All exceptions to the solicitation's terms, conditions, specifications, and/or SOW/PWS must be provided. Failure to do so will be considered as taking no exception.

• The government reserves the right to make a single award for all items; quotes for less than the entire effort may be deemed unacceptable.

• Invoices and receiving reports must be submitted via Wide Area WorkFlow (WAWF).

Other / Unclassified

This document is a "Commercial Only One Source/Brand Name Justification" (NTE SAT) in accordance with FAR 12.102(a). It justifies restricting competition for the procurement of Original Equipment Manufacturer (OEM) mechanical seals manufactured by AES Seals for the ship's installed Central Seawater (CSW) pumps.

• Procurement Focus: The government intends to procure OEM mechanical seals from AES Seals for CSW pumps to support maintenance and continued operation.
• Sole Source Justification: The document asserts that AES Seal is the Original Equipment Manufacturer (OEM) and possesses proprietary engineering data, material specifications, and manufacturing processes. It states that only OEM seals can ensure compatibility with the existing equipment configuration.
• Compatibility Requirements: The requested seals must be direct replacement components that match the OEM configuration in form, fit, and function. They must correctly fit the seal chamber, match shaft and housing dimensions, maintain proper tolerances, and be compatible with the installed pump configuration and operating conditions.
• Risk of Non-OEM Seals: The justification highlights that using non-OEM seals could lead to compatibility concerns, reliability issues, leakage, premature wear, shaft damage, or pump failure, introducing unacceptable risk to equipment reliability, watertight integrity, and mission readiness.
• Delivery Date: Required Delivery Date/POP is 6/26/2026.
• Competition Restriction: Competition will be restricted to AES Seal.