Office of Response & Restoration Environmental Database Management Support

Amendment / Modification

This amendment (0003) is issued to complete the following:

• Update Attachment 2, Pricing Matrix, to include historical hours for the firm-fixed-price work in Task 2.1, Database Management. This is intended to assist quoters in developing a monthly price for this work.

• Attachment 2, Pricing Matrix

• The Period of Performance for this work is updated to 07/01/2026 to 06/30/2027.

• The document also updates the "Section J - List of Documents, Exhibits and Other Attachments" to reflect revised attachments and dates.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing CLINs and detailed cost breakdowns for the Base Year, Option Year 1 (OY1), Option Year 2 (OY2), Option Year 3 (OY3), and Option Year 4 (OY4) of the contract. It outlines the structure for Fixed Price (FFP) and Time & Materials (T&M) tasks.

• Pricing CLINs Sheet: Lists Contract Line Item Numbers (CLINs) for Database Management (FFP) and Labor (T&M) across different periods (Base, Option Years). It includes columns for CLIN Description, Total Extended Price, Rate, Discount %, Discount Rate, Historical Hours, and various Cost fields.
• Base Year, OY1, OY2, OY3, OY4 Sheets: Each sheet details the cost breakdown for a specific contract period. They specify labor categories (e.g., Database Management Coordinator, Database Programmer/Analyst, Project Manager/Administrator), rates, discounts, and estimated annual hours for tasks such as Task 2.1 (FFP), Tasks 2.2 & 2.3 (T&M), and Task 2.4 (T&M).
• All total cost fields are currently populated with 0.0, indicating that specific pricing details are either to be determined or have not yet been entered.

Bidders should use this document to understand the proposed contract structure, labor categories, and the breakdown of costs for different contract periods. While current values are zero, this serves as a template for how pricing should be presented. Bidders will need to populate this matrix with their proposed rates and costs to respond to the solicitation.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the opportunity.

• Incumbency: The incumbent contractor is Exa Data & Mapping, Inc. under contract number 1305M223CNCNR0013.
• New Requirement/Recompete: The government will not release an estimated ceiling value. Other requested information is available on SAM.gov.

This Q&A clarifies the incumbent contractor and directs vendors to SAM.gov for additional information, but does not appear to modify any submission deadlines or core requirements.

Amendment / Modification

This amendment (0002) is issued to provide answers to questions received from vendors.

• Section J - List of Documents, Exhibits and Other Attachments has been revised.

• The "03 DIVER RFQ Vendor Q&A" document is now listed with an effective date of 04/28/2026.

• The period of performance for the contract is stated as 07/01/2026 to 06/30/2027.

• The solicitation's receipt date for offers is extended to 04/22/2026.

Amendment / Modification

This amendment (0001) to solicitation 1305M226Q0065 modifies the solicitation as follows:

• The effective date is updated to 04/22/2026.

• The solicitation number is confirmed as 1305M22600065 and dated 04/22/2026.

• A redundant clause (52.212-1) in Section L has been removed.

• The Period of Performance has been updated to 07/01/2026 to 06/30/2027.

• Section L - Instructions, Conditions, and Notices to Bidders: Clause 52.212-1 has been modified and incorporated as follows:

  • 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) ADDENDUM
  • RFO 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (SEP 2023) (Deviation JAN 2026)
  • FAR 52.212-1 is incorporated by reference.

• The deadline for submitting questions is April 27, 2026, at 2:00 PM ET.

• The deadline for submitting quotes is May 7, 2026, at 2:00 PM ET.

• Quotes must be submitted in two volumes: Volume I - Business Solution and Volume II - Price Quote.

• The Volume I - Non-Price Business Solution Technical Approach has a page limit of 10 pages.

• The requirement is 100% set-aside for Small Business concerns.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) developed to comply with Federal Acquisition Regulation (FAR) Subpart 37.6. It outlines the government's approach to monitoring and evaluating contractor performance for technical support services related to Environmental Database Management and Environmental Data Integration for NOAA's National Ocean Service (NOS)/Office of Response and Restoration (OR&R)/Assessment and Restoration Division (ARD).

• Performance Management Approach: Defines how contractor performance will be evaluated.
• Roles and Responsibilities: Outlines the roles of the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Surveillance Methods: Details methods for monitoring contractor performance, including Customer Complaints, 100% Inspection, Periodic Inspection, and Random Monitoring.
• Performance Requirements Summary (Table 1): Lists specific performance objectives, standards, maximum allowable deviation, potential incentives/remedies, surveillance methods, and frequency for tasks such as Database Management, Data Collection and Processing, Data Integration, Major Spills Data Management Contingency, and Confidentiality.
• Risk Mitigation: Describes actions NOAA may take to address performance issues or disputes.
• Attachment 1: Example Surveillance Sheet: Provides a template for documenting surveillance activities.

This QASP details the performance standards and evaluation methods the government will use to assess contractor performance. Bidders should review the performance objectives, standards, and acceptable deviations to understand the quality expectations and how their performance will be measured. Understanding these requirements is crucial for developing a compliant and competitive proposal and for managing contract execution effectively.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide technical support for the maintenance, development, standardization, and integration of environmental databases for the National Oceanic and Atmospheric Administration's (NOAA) Office of Response & Restoration (OR&R). This support is crucial for managing contaminant chemistry, bioassay (toxicity) test, and field observation data, which are vital for risk assessments, cleanup goals, and injury determinations related to natural resource damage.

• Data Management: Maintain and improve environmental data models, regional databases, and automated routines for data import and calculation. This includes calculating probability of toxicity and ensuring data meets national guidelines.

• Data Integration: Standardize and integrate field and laboratory data into the DIVER environmental data format. This involves applying expertise in chemistry, toxicity, fisheries biology, and field sampling.

• Development of Tools: Maintain and improve existing data templates, automate data import procedures, and expand automation tools for data integration from partner databases.

• Quality Assurance/Quality Control (QA/QC): Conduct thorough QA/QC reviews of new datasets to ensure data integrity and identify potential issues.

• Documentation: Develop documentation for each dataset, including project source, analytical methods, and data treatment decisions.

• Major Spills Data Management Contingency: Provide optional, on-demand support for major spill or environmental emergency events, requiring the capacity to ramp up operations for data management tasks.

• Monthly Progress Reports: Must be submitted monthly, be accurate and complete, reflect the status of tasks and deliverables, and include a financial summary. Accuracy must be at least 95%.

• Contract Deliverables: Must be submitted timely and without required rework, with an Acceptable Quality Level (AQL) of ≥95% for deliverables.

• Qualified Personnel: All personnel must be fully qualified according to PWS Section 3.0 and Attachment A.1.

• Invoicing: Monthly invoices must be timely and accurate, with 95% accuracy.

• Overall Contract Performance: Must achieve a "Satisfactory" or higher rating annually.

• Base Period: July 1, 2023 - June 30, 2024

• Option Period One: July 1, 2024 - June 30, 2025

• Option Period Two: July 1, 2025 - June 30, 2026

• Performance will primarily occur on Government Furnished Equipment (GFE) and may involve work at NOAA facilities.

• Contractor Personnel: Must possess the necessary scientific, administrative, and technical skills. All staff require facility and safety orientation.

• Security: Compliance with NOAA IT security, safety training, records management, and physical security requirements is mandatory. Access to Government data requires adherence to confidentiality and safeguarding protocols, including signing a NOAA Non-Disclosure Agreement.

• Government Furnished Equipment (GFE): Contractor must use and maintain GFE, comply with IT security policies, and adhere to established timeframes for configuration management, vulnerability management, and inventory reconciliation.

• Training: Contractor staff must complete required NOAA IT security, safety, and records management training.

• Intellectual Property: All deliverables and services are property of the U.S. Government. Data must be stored exclusively on GFE and not disseminated externally without approval.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for various contract line item numbers (CLINs) across different contract periods, including a base period and four option years.

• CLINs: Details specific tasks such as 'Database Management (FFP)', 'Labor T&M', and 'Emergency Contingency T&M NTE'.
• Pricing Structure: Organizes pricing by CLIN and by contract period (Base, Option One, Option Two, Option Three, Option Four).
• Total Prices: Includes subtotals for each period and a grand total for all periods.

This pricing matrix provides the structure for cost proposals. Bidders will need to use this template to input their proposed pricing for each CLIN across all contract periods. Note that all 'Total Extended Price' and 'Total Cost' fields in the provided data are currently listed as 0.0, indicating that specific pricing details are either to be filled in by the bidder or are pending further information.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for Database Management Support services for the National Oceanic and Atmospheric Administration (NOAA), National Ocean Service, Office of Response & Restoration. The services are required to support the maintenance and update of environmental databases.

• Database Management Support (FFP) and Labor (T&M) services.

• Support includes data standardization, integration, and management of environmental databases.

• Specific tasks involve development and delivery of electronic data deliverables, updating regional databases, converting studies into database standards, and preparing estimates for standardizing and ingesting new datasets.

• The Performance Work Statement (PWS) outlines the detailed requirements.

• Contract Type: Hybrid Time-and-Materials / Firm-Fixed-Price.

• Base Period of Performance: July 1, 2026, to June 30, 2027.

• Four Option Periods are available, extending performance through June 30, 2031.

• Ceiling Price: TBD at Award.

• Quotes are due by May 11, 2026, 1630 EDT.

• Submission is via email to Erik DeSantis (erik.desantis@noaa.gov) and Heather Coleman (heather.l.coleman@noaa.gov).

• Quotes must be submitted in two volumes: Volume I - Business Solution and Volume II - Price Quote.

• All questions are due by April 29, 2026, 2:00 PM ET.

• Evaluation will be based on a "Best Value" tradeoff between Technical Approach and Price. Technical Approach is significantly more important than Price.

• Award will be made to the responsible quoter whose quote conforms to the solicitation and provides the Best Value.

• This requirement is 100% set-aside for Small Business concerns.

• Quoters must be certified as a Small Business under the assigned NAICS code (541620) at the time of quote submission.

• The solicitation includes numerous FAR and CAR clauses covering various aspects of contract performance, payment, and administration.

• Specific attachments include PWS F, Pricing Matrix, and Quality Assurance Surveillance Plan (QASP).