Oklahoma City Overflow Parking

Amendment / Modification

This amendment addresses questions regarding the build-out of the parking lot and property ownership requirements.

• Question 1 & Answer 1: Clarifies that the shell construction costs (stone, asphalt, etc.) for the parking lot are the responsibility of the Lessor and will not be reimbursed by the VA on Day 1 of occupancy.

• Question 2 & Answer 38 (Follow-up): Reaffirms that the VA requires the offeror to own the property or secure fee title within 30 business days of lease execution. Subleases are not accepted. The amendment clarifies that while an offer can be submitted on behalf of an owner by an authorized representative (provided the representative has a UEI, CAGE Code, and SAM.gov registration), this constitutes an offer from the representative, not the owner. If the offeror is not the fee owner, they must obtain fee title within 30 business days of lease execution, as per RLP No. 34C24W26R0011 Section 3.01 (G)(2).

• No changes to proposal deadlines or evaluation factors are indicated. All other requirements remain unchanged.

Amendment / Modification

This amendment, "Amendment No. 3," modifies the Request for Lease Proposals (RLP) No. 34C24W26R0011 in three parts:

• Part I - Extension of Date for Questions: The deadline for submitting questions has been extended to May 7, 2026, at 3:00 PM CST. No questions will be accepted or answered after this date. The deadline for offers remains May 13, 2026, at 3:00 PM CST.

• Part II - Revision of Exhibit B Agency Specific Requirements:

  • Section 8.0, Part 8.11 has been revised to require snow removal from the parking lot when accumulation reaches 1.5 inches or greater. The Lessor must ensure the lot is clear of snow during all operating hours (24/7), with specific emphasis on clearing before 6:30 AM and maintaining clearance during peak hours (6:30 AM to 5:30 PM).
  • Section 8.0, Part 8.12 has been revised to require the Lessor to clear sidewalks, walkways, and shuttle areas of any snow and/or ice accumulation.

• Part III - Answers to Request for Information: This section provides answers to several vendor questions, clarifying aspects such as:

  • Acceptance of proposals with completion timelines after October 1, 2026.
  • Definition of the "shell condition" for the surface parking lot (includes land, basic paving, striping, site drainage, and standard security lighting).
  • Clarification that shuttle waiting areas are a Tenant Improvement (TI) cost.
  • Details on what constitutes shell costs versus TI costs for lighting, signage, trash receptacles, and RFID gates.
  • Confirmation that the VA will provide RFID credentials and mandatory VA signage (except monument signs).
  • Specifications for the LVT system for cameras and access control, noting it does not need to be compatible with existing VA Police infrastructure.
  • Requirements for shuttle waiting areas (prefabricated/modular acceptable, must hold 10 people, include lighting).
  • Clarification on snow removal obligations and costs.
  • Confirmation that the TI Allowance is $400/space ($400,000 total) and is believed to be sufficient.
  • The VA requires the offeror to own the property or secure it within 30 days; subleasing is not permitted.
  • The VA anticipates a lump sum payment for tenant improvements upon beneficial occupancy.

• Exhibit B, Section 8.0 (Parts 8.11 and 8.12)

• Various sections related to RLP requirements, deadlines, and vendor questions.

• The deadline for questions has been extended to May 7, 2026, 3:00 PM CST.

• The deadline for offers remains May 13, 2026, 3:00 PM CST.

• Clarifications provided in Part III may impact how bidders prepare their proposals and cost estimates.

Amendment / Modification

• The due date for RLP NO. 36C24W26R0011 has been extended to May 13, 2026, at 3:00pm CST.

• The date for questions has been extended to May 6, 2026. No questions will be accepted or answered if received after 3:00pm CST on May 6, 2026.

• Offers conforming to the requirements of this RLP must be received no later than 3:00pm CST on May 13, 2026.

• All other requirements remain unchanged.

• The proposal submission deadline has been extended to May 13, 2026, at 3:00pm CST.

• The deadline for submitting questions has been extended to May 6, 2026, at 3:00pm CST.

Amendment / Modification

This amendment provides answers to three questions concerning RLP No. 36C24W26R0011:

• Question 1: Clarifies that while the Oklahoma City VA has used other parking leases, this is a new parking project without incumbent/recompete lessors.
• Question 2: States the ideal occupancy date is October 1, 2026, with the possibility of earlier occupation if feasible.
• Question 3: Confirms that the Government requires a single parking lot containing 1000 parking spaces, not separated into multiple lots.

All other requirements from the original solicitation remain unchanged.

Offerors are instructed to sign, acknowledge receipt of this amendment, and return it to MIRANDA.KLOEPPEL@VA.GOV.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 1,000 parking spaces (970 standard, 26 ADA, 4 van accessible) in Oklahoma City, OK. The RLP outlines instructions and requirements for proposals, and the Government will evaluate conforming proposals to select an Offeror for award.

• Space: Minimum of 1,000 parking spaces.

• Lease Term: 20 Years, with 10 Years Firm. Government termination rights are available after the Firm Term with 90 days' notice.

• Occupancy Date: Not explicitly stated, but offers are due May 4, 2026.

• Area of Consideration: Bounded by 63rd Street (North), SE 25th Street (South), N. Sunnylane Rd. extending to SE 25th Street (East), and I-235 extending to SE 25th Street (West).

• Unique Requirements: Space must be built to DVA specifications, zoned for DVA use, be a full-service lease (including utilities, trash, ice, snow removal), not be in a 100-year flood plain, not be a sublease, and preferably be on or near a public bus transportation route. It must also meet Federal and Local Government requirements for fire safety, physical security, accessibility, and sustainability.

• Environmental & Historic Preservation: Offerors must address environmental due diligence (Phase I ESA) and National Environmental Policy Act (NEPA) requirements. Compliance with National Historic Preservation Act (NHPA) Section 106 is also required.

• Contract Type: Not specified, but it is a fully serviced lease.

• Estimated Value: Not stated.

• Offer Submission Deadline: May 4, 2026, by 3:00 PM CST.

• Questions Deadline: April 27, 2026, by 3:00 PM CST.

• Submission Method: Via email to Miranda.Kloeppel@va.gov.

• Evaluation Criteria: Award will be based on a best-value tradeoff process, considering price and technical factors including Site/Location, Past Performance, and Experience. Technical factors are approximately equal in importance to price.

• NAICS Code: 531190 (Exception).

• Small Business Size Standard: Refer to SBA website.

• HUBZone: HUBZone small business concerns may elect to waive the price evaluation preference.

• The RLP includes numerous attachments and exhibits detailing specific requirements, forms, and clauses.

• Offerors must use the provided forms, including GSA Form 1364 (Proposal to Lease Space) and GSA Form 1217 (Lessor's Annual Cost Statement).

• Tenant Improvements (TI) are expected, with an allowance of $400 per parking space, though the Government anticipates costs may exceed this. The TI will be developed after award.

Form / Attachment / Pricing Sheet

This document, "Exhibit A," is a modified GSA Lease Template (L100, Rev. 2/26) that outlines the terms and conditions of a lease agreement between a Lessor and the Government (Veteran's Administration). It serves as the primary lease document, detailing the premises, rent, construction standards, and other obligations.

• Premises and Building: Defines the leased space and associated rights, including parking and telecommunications access.
• Rent and Consideration: Outlines the shell rent, operating costs, and tenant improvement (TI) rent, including provisions for free rent and TI allowances.
• Construction Standards: Details requirements for work performance, materials (wood products, adhesives, sealants), space shell, and the responsibilities of the Lessor and their architect/engineer.
• Design, Construction, and Post-Award Activities: Covers the schedule for space completion, submission of design intent drawings (DIDs) and construction documents (CDs), and the process for TI price proposals.
• Utilities, Services, and Obligations: Specifies requirements for janitorial services, snow removal, landscape maintenance, and identity verification of personnel.
• Environmental and Historic Preservation: Addresses due diligence, National Environmental Policy Act requirements, and National Historic Preservation Act requirements.
• Security Requirements: References Facility Security Level II requirements.
• Modified Lease Paragraphs: Lists specific paragraphs that have been modified within the lease.

This document is crucial for potential bidders as it establishes the foundational terms of the lease. It details the physical space, financial obligations (rent, TI allowances), construction and material standards, and ongoing service requirements. Understanding these elements is essential for accurately pricing proposals and assessing the feasibility of meeting the Government's needs.

Solicitation / RFP / RFQ

This document, "Exhibit D: Solicitation Provisions (Acquisition of Leasehold Interests in Real Property)," outlines the instructions and provisions for offerors responding to a solicitation for leasehold interests in real property. It details the procedures for submitting proposals, modifications, and revisions, as well as the conditions under which late submissions may be considered.

• Proposal Submission: Proposals must be submitted in paper media in sealed envelopes or packages, unless otherwise permitted. They must be on Government-prescribed forms or copies thereof and signed. Erasures or changes must be initialed.

• Late Proposals/Revisions: Specific conditions are outlined for the acceptance of late proposals or revisions, primarily related to mailing dates, Government mishandling, or electronic transmission deadlines. Proposals received after the specified time will generally not be considered unless they meet one of the enumerated exceptions.

• Modifications/Revisions: Offerors may submit modifications to proposals before the closing date. Revisions after the closing date are subject to specific conditions, with a notable exception for modifications that make terms more favorable to the Government.

• Withdrawal of Proposals: Proposals may be withdrawn by written notice or telegram received before award.

• Data Restriction: Offerors can mark data within their proposals to restrict its disclosure and use by the Government, provided specific legends are applied to the title page and individual sheets.

• Award Basis: The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• Discussions: The Government may conduct discussions with offerors within the competitive range.

• Best Terms: Offerors are advised to submit their best terms from a price and technical standpoint in their initial proposal.

• Evaluation: Proposals will be evaluated based on factors and subfactors outlined in the solicitation. The Government may limit the number of proposals in the competitive range to ensure efficient competition.

• Rejection: The Government reserves the right to reject any or all proposals and to waive informalities or minor irregularities.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. This includes having an active SAM record with a unique entity identifier.

• Prohibitions and Exclusions: The solicitation includes provisions related to security prohibitions and exclusions, including restrictions on business operations in Sudan and Iran, and the use of covered telecommunications equipment or services.

• This document incorporates by reference several FAR and agency-specific clauses, including those related to Service of Protest, Facsimile Proposals, System for Award Management (SAM), Unique Entity Identifier, and Security Prohibitions and Exclusions Representations and Certifications.

Form / Attachment / Pricing Sheet

This document, "Exhibit M Tenant Improvements Cost Summary (TICS) Table (Oct 2024).pdf", provides a standardized template for estimating the costs associated with both Tenant Improvements (TI) and Shell construction. It is designed to be populated with project-specific information to auto-calculate costs.

• Instructions: Guidance on how to use the TICS table, including inputting data into the 'INPUT' worksheet and populating the TICS worksheet.
• Material & Labor Breakdown: Sections for detailing descriptions, quantities, units, material costs, labor hours, and labor rates for both TI and Shell components across various construction divisions (1-33).
• Cost Summary: Aggregates material and labor costs for each division and provides a grand total.
• Building Specific Amortized Capital (BSAC): A section for detailing costs related to security improvements, which may be itemized separately or on a Security Unit Price List.
• Information Needed: Fields to input lease/project details, agency, location, ABOA SF, RSF, and various fee percentages (General Contractor, A/E, Lessor's Project Management) for both TI and Shell.

This document is crucial for bidders to understand the cost breakdown and estimation methodology for tenant improvements and shell construction. It outlines the required cost data and the structure for presenting it, which may be necessary for proposal development or for understanding the government's cost expectations.

Form / Attachment / Pricing Sheet

This document, "Exhibit N: Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)", is a representation form that offerors must complete if required by the solicitation. It requires offerors to disclose information regarding their use or provision of "covered telecommunications equipment or services" to the Government.

• Representation: Offerors must represent whether they will or will not provide covered telecommunications equipment or services to the Government. They must also represent whether they use covered telecommunications equipment or services, or any equipment, system, or service that uses them, after conducting a reasonable inquiry.
• Prohibition: The document references Section 889(a)(1)(A) and (B) of the National Defense Authorization Act, which prohibits the procurement or use of certain telecommunications equipment or services as a substantial or essential component of any system or as critical technology.
• Definitions: Key terms such as "covered telecommunications equipment or services," "critical technology," and "substantial or essential component" are defined.
• Disclosure Requirements: If an offeror represents "will" or "does" regarding the use or provision of covered equipment/services, they must provide detailed disclosures, including:
  • Entity that produced the equipment.
  • Description of the equipment (brand, model, etc.).
  • Explanation of the proposed use and its permissibility.
  • For services, the Product Service Code (PSC) and explanation of use.
• SAM.gov Check: Offerors are instructed to review the System for Award Management (SAM.gov) for excluded parties.
• Signature Block: A section for the offeror or authorized representative to sign, date, and provide contact information.

Bidders must carefully review this form to determine if it applies to their offer. If it does, they must accurately complete the representations and provide all required disclosures to ensure compliance with federal regulations and avoid potential disqualification. Failure to provide accurate information could impact their ability to be awarded a contract.

Form / Attachment / Pricing Sheet

This document, GSA Form 527, is the "Contractor's Qualifications and Financial Information" form. It is used by potential contractors to provide detailed information about their business, financial status, and past performance to the U.S. General Services Administration (GSA).

• Section I: General Information: Business name, address, taxpayer ID, type of organization, ownership, and former business names.
• Section II: Government Financial Aid and Indebtedness: Information on delinquency with federal debt, amounts owed to the government, and current government financing.
• Section III: Financial Statements: Requires balance sheet and income statement data, including assets, liabilities, net worth, sales, costs, and income.
• Section IV: Income Statement: Details net sales, cost of goods sold, expenses, and income before and after taxes.
• Section V: Banking and Finance Company Information: Details about banking relationships, including contact persons, phone numbers, credit lines, and loans.
• Section VI: Principal Merchandise or Raw Material Supplier Information: Lists key suppliers and details of amounts owed and high credit.
• Section VII: Construction/Service Contracts Information: Outlines current contracts in force and details of the largest jobs completed in the last five years.
• Section VIII: Remarks: A section for additional explanations or clarifications.

Bidders must complete this form accurately and thoroughly to demonstrate their financial responsibility and capability to perform the contract. The information provided will be used by the GSA to assess the bidder's qualifications and financial stability. Failure to provide complete and accurate information may result in disqualification.

Form / Attachment / Pricing Sheet

This document, "Exhibit B Agency Specific Requirements," outlines the detailed requirements for an overflow parking lease at the Oklahoma City VA Hospital. It serves as a critical attachment to a solicitation, providing potential bidders with the specific standards and expectations for the parking facility.

• Capacity: Minimum of 1000 spaces, including 970 standard, 26 ADA handicap, and 4 van accessible handicap spaces.
• Quality of Space: Requirements for defect-free surfaces, clear parking lines, adequate handicap spaces, clear marking of spaces, snow/ice removal, a Video Surveillance System (VSS), trash receptacles, and a fenced perimeter.
• Lighting: Specifications for lighting at entrances, exits, throughout the lot, VSS locations, and shuttle waiting areas, supporting Crime Prevention Through Environmental Design (CPTED) goals and ensuring visibility for security and identification.
• Entrances and Exits: Requirements for auto gates and walk-through gates with Radio-Frequency Identification (RFID).
• Signage: Mandates legible, accurate, and compliant signage, including mandatory VA signage, with a plan requiring approval.
• Shuttle Waiting Areas: Two areas required, located opposite ends of the lot, with covering, walls, and seating for at least 10 people, compliant with ADA.
• Physical Security: Federal Security Level 2 required, ensuring deterrence of unauthorized entry and loitering. VSS installation is mandatory.
• Landscaping: Responsibilities for maintaining neat landscaping that does not obstruct views or lighting.
• Maintenance: Detailed requirements for trash removal, gate maintenance, pavement repair, bumper/curb repair, lighting issue resolution (within 48 hours), tree trimming, surface area upkeep, parking space marking refresh (every three years), signage maintenance, and snow/ice removal.
• Resurfacing: Parking lot resurfacing required every ten years.

This document is crucial for bidders to understand the full scope of services and facility standards required for the parking lease. It details the physical characteristics, security measures, maintenance obligations, and operational requirements that will form the basis of the contract. Bidders must carefully review these requirements to determine their ability to meet them and to accurately price their proposals.

Form / Attachment / Pricing Sheet

This document, "Exhibit C - VA Security Requirements (FSL Level II)," outlines the specific security requirements for a facility designated as Facility Security Level II by the Department of Veterans Affairs (VA). It details the security measures and standards that a lessor must implement and maintain for the leased space.

• Definitions: Clarifies terms such as "Critical Areas" and "Sensitive Areas."
• Site Security Criteria: Covers identification as a federal facility, landscaping, access points (pedestrian and vehicle), site lighting, restricted areas, signage, parking control, and vehicle barriers.
• Structure Security Criteria: Addresses blast resistance for windows, facades, structures, and interior spaces, as well as burglary resistance, walls, non-window openings, and protection of air intakes.
• HVAC Control: Specifies requirements for emergency shutdown and exhaust of air handling systems.
• Facility Entrance Security Criteria: Details requirements for badge identification, regulatory signage, employee and visitor access control, occupant and visitor screening, and after-hours access.
• Interior Security Criteria: Outlines requirements for space planning, access to non-public areas, security of critical areas (e.g., pharmacy, telecom rooms), building systems access, and interior windows.
• Security Systems Criteria: Mandates Video Surveillance System (VSS) coverage, Intrusion Detection System (IDS) coverage, duress alarms, security system integrity, communications, emergency power, testing, and maintenance.
• Cybersecurity: Establishes facility cybersecurity requirements, prohibiting connection of Building and Access Control Systems (BACS) to federal IT networks and outlining incident response protocols.

This document is critical for potential bidders as it defines the security obligations and standards that will be imposed on the lessor for the leased space. Bidders must understand these requirements to accurately assess the costs associated with compliance, including construction, system installation, maintenance, and ongoing security operations. Failure to meet these requirements could impact the suitability of a proposed space and the overall cost of the lease.

Forms / Attachments / Pricing Sheets

This document, "Exhibit E: General Clauses (Acquisition of Leasehold Interests in Real Property)," outlines the standard clauses and terms that will be incorporated into a lease agreement for real property.

The document is a comprehensive list of clauses, categorized by subject matter, including:

• General: Definitions, subletting, assignment, successors bound, subordination, non-disturbance, attornment, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by Lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, and compliance with applicable law.
• Payment: System for Award Management maintenance, prompt payment, and assignment of claims.
• Standards of Conduct: Contractor code of business ethics, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting government interests when subcontracting with debarred/suspended contractors, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small businesses, utilization of small business concerns, small business subcontracting plan, and liquidated damages for subcontracting plans.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, basic safeguarding of covered contractor information systems, and security prohibitions and exclusions.

This document is critical for potential bidders as it details the contractual obligations, rights, and responsibilities of both the Lessor (contractor) and the Government. Bidders must review these clauses to understand the full scope of requirements, potential liabilities, payment terms, performance standards, and compliance obligations associated with the lease opportunity. It forms the basis of the contract and will govern the relationship between the parties throughout the lease term.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect detailed information on the estimated annual costs of services, utilities, and ownership that a lessor incurs as part of the rental consideration for leased space. This form is crucial for the General Services Administration (GSA) in determining fair market value for lease agreements.

Section I - Estimated Annual Cost of Services and Utilities:

• A. Cleaning, Janitor and/or Char Service: Includes salaries, supplies, and contract services (e.g., window washing, waste/snow removal).
• B. Heating: Covers salaries, fuel costs (oil, gas, coal, electric), and system maintenance.
• C. Electrical: Details costs for current, bulb/starter replacement, power for special equipment, and system maintenance.
• D. Plumbing: Includes water costs (and sewage charges), supplies (soap, towels, tissues), and system maintenance.
• E. Air Conditioning: Covers utilities (including electricity if not in C11) and system maintenance.
• F. Elevators: Includes salaries for operators/starters and system maintenance.
• G. Miscellaneous: Encompasses building engineer/manager costs, security, social security/workman's comp insurance, lawn maintenance, and other specified costs.

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

Bidders responding to a solicitation that requires this form must accurately complete it to provide the government with a clear understanding of the lessor's operational costs. This information directly influences the rental rate and the overall cost-effectiveness of the proposed lease. The form requires detailed breakdowns of expenses related to maintaining the property and providing essential services and utilities, which are factored into the lease negotiation and evaluation process.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire. It is designed to collect feedback from a government agency or firm that has previously contracted with a vendor. The questionnaire is used to assess the vendor's performance on a past contract, which is a common factor in government contract evaluations.

• Firm Being Rated: Name and primary contact of the vendor being assessed.
• Providing Agency/Firm: Name of the entity providing the feedback.
• Project Details: Project name, period of performance, contract award date, contract type, contract completion date, and awarded value.
• Assessing Official: Name, email, and phone number of the individual providing the assessment.
• Assessment Categories: A matrix to rate the vendor's performance across several areas, including:
  • Compliance with Lease Requirements
  • Quality of Services
  • Timely Delivery of Services
  • Business Relations
  • Management of Key Personnel
  • Reliability
  • Customer Support
  • Overall Performance
  • Other Areas
• Rating Scale: Includes "Unsatisfactory," "Marginal," "Satisfactory," "Very Good," "Exceptional," and "N/A."
• Additional Comments: A section for qualitative feedback.
• Signature of Rater: For official sign-off.

Bidders may be required to provide this questionnaire to their past clients (government agencies or other firms) to gather past performance information. This information will likely be used by the government to evaluate the bidder's ability to successfully perform on the current opportunity. The detailed categories help ensure a comprehensive assessment of performance.

Form / Attachment / Pricing Sheet

This document is the Standard Form 330 (SF 330), "Architect-Engineer Qualifications." It is used by federal agencies to obtain information from architect-engineer (A-E) firms regarding their professional qualifications for A-E contracts. The form is used in the selection process for A-E services as required by federal regulations.

The SF 330 is divided into two parts:

• Part I - Contract-Specific Qualifications: This section requires information specific to a particular contract, including:

  • Contract Information (Title, Location, Public Notice Date, Solicitation Number)
  • Architect-Engineer Point of Contact
  • Proposed Team (listing firms, addresses, and roles)
  • Organizational Chart of the Proposed Team
  • Resumes of Key Personnel (including experience, education, registration, and relevant projects)
  • Example Projects that best illustrate the proposed team's qualifications.

• Part II - General Qualifications: This section provides general information about the firm or a specific branch office, including:

  • Firm and Branch Office details (Name, Address, Year Established, Unique Entity Identifier)
  • Ownership and Small Business Status
  • Point of Contact information
  • Employee breakdown by discipline
  • Profile of firm's experience and annual average revenue for the last 5 years
  • Annual average professional services revenues for the last 3 years (Federal, Non-Federal, Total).

This form is essential for any A-E firm seeking to bid on federal contracts requiring architectural or engineering services. Bidders must accurately and thoroughly complete this form to demonstrate their qualifications, team capabilities, and past performance to the contracting agency. It serves as the primary document for evaluating a firm's suitability for a specific project.

Form / Attachment / Pricing Sheet

This document, "Exhibit K New Construction," outlines specific clauses and requirements related to the construction of new facilities under a lease agreement. It details various sections that are either added to or intentionally deleted from the main lease agreement, focusing on construction standards, labor, security, and progress reporting.

• Labor Standards (NC 1.02): Specifies that if the Government is the predominant tenant, certain FAR clauses apply to work performed prior to substantial completion. These clauses cover contract work hours, safety standards, wage rates, payrolls, subcontracts, and paid sick leave.
• Construction Schedule and Initial Meeting (NC 1.08): Requires the Lessor to submit a detailed construction schedule within 30 working days of Notice to Proceed (NTP) and to initiate a construction meeting within 15 working days of NTP. Subcontractor representatives must attend, and meeting minutes are required.
• Progress Reports (NC 1.09): Mandates written progress reports every 20 working days, detailing work completion, expected completion dates, changes, and potential impacts like material shortages or weather. Bi-weekly progress meetings may also be required.
• Construction Inspections (NC 1.10): The Contracting Officer's Representative (LCO) or their technical representative may inspect construction work for compliance. Government inspections do not constitute approval of Lessor's progress.
• Utilities (NC 1.11): Requires the building operating plan to conform with the 2021 International Energy Conservation Code (IECC) and the 2019 ASHRAE Standard 90.1, covering energy conservation for mechanical systems, building envelope, insulation, and lighting. Encourages purchasing at least 50% of electricity from renewable sources.

This exhibit provides critical details for potential bidders regarding the construction phase of a lease. It outlines specific contractual obligations related to labor, scheduling, reporting, inspections, and energy efficiency standards that must be adhered to during the construction of the new facility. Bidders should pay close attention to these requirements when developing their proposals and understanding their responsibilities if awarded the contract.

Form / Attachment / Pricing Sheet

This document is Exhibit L, a General Decision Number for wage determinations applicable to building construction projects in Oklahoma County, Oklahoma. It provides prevailing wage rates and fringe benefits for various construction trades.

• Lists specific trades (e.g., Bricklayer, Carpenter, Electrician, Ironworker, Plumber, Roofer, Sheet Metal Worker).
• Specifies hourly wage rates and fringe benefit amounts for each trade.
• Includes different rates for specialized tasks within trades (e.g., Electrician for low voltage wiring, Carpenter for form work only).
• Details paid holidays and vacation pay credit for Elevator Mechanics.
• Provides definitions and classifications for Power Equipment Operator groups.
• References Executive Orders (EO) 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors) and their applicability.
• Outlines the Wage Determination Appeals Process.

Bidders must use these prevailing wage rates to determine the appropriate labor costs for their proposals on federal construction projects in the specified area. Compliance with these wage rates and associated labor standards (including paid sick leave and minimum wage requirements under applicable EOs) is mandatory.

Form / Attachment / Pricing Sheet

This document is "Exhibit F Form 1364 Proposal to Lease Space (Jan. 2023)". It is a form intended for bidders to submit proposals for leasing space.

• The form likely contains fields for details related to a space lease proposal, such as property information, lease terms, pricing, and other relevant data required by the government.
• Bidders will need to complete all required fields accurately to submit a valid proposal.

This form is critical for any bidder responding to an opportunity that requires the leasing of space. It dictates the specific information and format required for the proposal submission related to space leasing.

Solicitation / RFP / RFQ

This is a Sources Sought Notice / Pre-Solicitation Notice from the Department of Veterans Affairs (DVA) seeking Expressions of Interest for approximately 1,000 parking spaces to serve as an overflow parking lot for the Oklahoma City VA Medical Center. The DVA is looking to lease this space, which may include design and construction if it's a new build, along with ongoing maintenance and operation.

• Space Type: Parking

• Estimated Square Footage: 1,000 parking spaces

• Lease Term: 20 Years (10-year firm term, 10-year non-firm term)

• Estimated Occupancy: October 1, 2026

• Facility Specifications: Must be built to DVA specifications, zoned for intended use, free of defects, have clear parking lines, a fully fenced perimeter, gated entrance(s), shuttle waiting area(s), and an installed Video Surveillance System (VSS). It must be a full-service lease including utilities, trash, ice, and snow removal. The location must not be in a FEMA 100-year flood plain and cannot be a sublease.

• Accessibility: Must include a minimum of 100 handicap accessible spaces.

• Public Transportation: Preference for locations within 2,640 feet of a public bus transportation stop.

• Compliance: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, and sustainability.

• Contract Type: Lease contract.

• Payment: Monthly lease rental payments in arrears. No progress payments during design or build-out phases. DVA may elect a lump-sum payment or amortization for tenant improvements.

• Tenant Improvements/Buildout: Anticipated magnitude is between $251,000 and $500,000.

• Expression of Interest Deadline: December 29, 2025, by 3:00 p.m. CT.

• Submission Method: Electronically to Miranda.Kloeppel@va.gov.

• Capabilities Statement: 5 pages maximum, including company name, address, UEI-SAM number, POC details, location map, ownership evidence, description of planned development, zoning confirmation, SDVOSB/VOSB status, small business capability evidence, estimated annual cost per parking space, and estimated tenant improvement costs.

• Evaluation: This is a pre-solicitation notice; it is not a request for proposals. The government is identifying potential sources. A solicitation may be issued with tiered evaluations for SDVOSB/VOSB concerns or an open market evaluation.

• NAICS Code: 531190 Lessors of Other Real Estate Property (size standard $41.5 million).

• Tiered Evaluation: Potential for tiered evaluation for Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) concerns.

• This notice is for planning purposes only and does not constitute a solicitation or commitment to award a lease.

• The Request for Lease Proposals (RLP) is anticipated to be posted in SAM.gov in the first quarter of 2026.

• DVA will not pay for costs incurred in response to this advertisement.

• Delineated Area: Bounded by 63rd Street (North), N. Coltrane/N. Sunnylane Rd (East), SE 25th Street (South), and I-235/N. Broadway Ave (West) in Oklahoma City.

• Additional information on DVA requirements can be found at http://www.cfm.va.gov/til/.