ON-SITE DOCUMENT DESTRUCTION SERVICES-SHREDDING

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ), for Document Destruction Services at Oak Harbor, WA. The Defense Health Agency Contracting Activity (DHACA) seeks a vendor to securely shred and dispose of documents containing Health Insurance Portability and Accountability Act (HIPAA) and Personally Identifiable Information (PII) data.

• Securely shredding and disposing of documents containing HIPAA and PII data.

• Services to be performed on-site at Naval Health Clinic Oak Harbor.

• Shredding to occur on the 2nd and 4th Tuesday of each month between 0800-1400.

• Vendor must be National Association of Information Destruction Certified.

• Service Technicians must be current on all applicable HIPAA Training.

• Vendor must meet all applicable Joint Commission Requirements for Recyclables and Size of Collection Bins.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance:

  • CLIN 0001: 19 May 2026 to 18 May 2027 (26 Jobs)
  • CLIN 1001 (Option 1): 19 May 2027 to 18 May 2028 (26 Jobs)
  • CLIN 2001 (Option 2): 19 May 2028 to 18 May 2029 (26 Jobs)
  • CLIN 3001 (Option 3): 19 May 2029 to 18 May 2030 (26 Jobs)
  • CLIN 4001 (Option 4): 19 May 2030 to 18 May 2031 (26 Jobs)

• North American Industry Classification System (NAICS) Code: 561990 – All other Support Services.

• Size Standard: $16,500,000.00

• Product and Service Code (PSC): R614 – Support -Administrative: paper Shredding.

• Solicitation Number: HT9410-26-Q-2029

• Quotes are due by 11:00 AM Pacific on 30 April 2026.

• Submission Method: Electronic via email to nickolas.e.romero.civ@health.mil in a single PDF file.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Award will be made on a "Past Performance Price Tradeoff" basis.

• Technical Capability will be rated Acceptable/Unacceptable.

• Past Performance will be approximately equal to price.

• This is an unrestricted procurement, inviting full and open competition.

• This solicitation constitutes the only solicitation; no separate written solicitation will be issued.

• Applicable FAR and DFARS provisions and clauses are incorporated by reference.

• Vendors must be registered in the System for Award Management (SAM).

• Defense Biometric Identification System (DBIDS) is required for access control.

Form / Attachment / Pricing Sheet

This document, "Bin Locations.xlsx", appears to be an attachment providing a list of bin locations and their corresponding container types. It is intended to inform bidders about the physical locations and sizes of containers relevant to the opportunity.

• DIR/DEPT: Specifies the department or directorate.
• CONTAINER TYPE: Indicates the size of the container (e.g., 16 GALLON, 32 GALLON).
• The sheet lists various locations within an organization (e.g., OMEE CENTRAL OFFICE LOBBY, DFA/MID, DMS/BEHAVIORAL HEALTH) and assigns a container type to each.

This information may be relevant for bidders involved in services related to waste management, supply chain, logistics, or facility maintenance where understanding container placement and capacity is necessary for operational planning and execution.

Statement of Work (SOW)

To provide professional, on-site document destruction services for Naval Health Clinic Oak Harbor (NHCOH) to securely shred and dispose of documents containing Health Insurance Portability and Accountability Act (HIPAA) and Personally Identifiable Information (PII) data.

• Provide secure, lockable bins in designated locations throughout the facility for staff to deposit HIPAA and PII related documents.

• Bins must be maintained by the vendor in a clean and operable state.

• Collect and securely shred bin contents no less than twice per month, specifically on the 2nd and 4th Tuesday between 0800-1400.

• Shredding services must be performed on-site by vendor service technicians.

• Vendor technicians must be in uniform, carry Picture ID, and provide a Certificate of Destruction upon completion of each shredding visit.

• Vendor shall recommend additional bins if current ones are filling faster than scheduled collection.

• Shredding to occur on the 2nd and 4th Tuesday of each month between 0800-1400.

• Bins must be maintained in a clean and operable state.

• Provide a Certificate of Destruction after each shredding visit.

• The service is for Naval Health Clinic Oak Harbor, Oak Harbor, Washington 98278.

• Specific bin locations will be determined by the NHCOH HIPAA Officer.

• Vendor must be National Association of Information Destruction Certified.

• Service Technicians must have current HIPAA training.

• Vendor must meet applicable Joint Commission Requirements for Recyclables and Bin Size.

• Vendor must be willing to use the government's iRAPT system for invoicing and payment.

• Vendor must enter into a Business Associate Agreement.

• Vendor must provide documented policies and procedures.

• Ability to shred various information sources (compact discs, x-ray films, credit cards, badges, etc.).

• Replace damaged bins at no cost.

• Two types of bins are specified: medium-sized (32 Gallons) for patient areas and small/executive style (16 Gallons) for offices.

• NHCOH has the right to change bin sizes and locations at no additional charge.