Temporary Lodging Services for USCG Sector NY and NY for Sail 250

Amendment / Modification

• The solicitation's close date for receipt of offers has been extended from March 20, 2026, to March 26, 2026, at 2:00 PM EST.

• All questions are now due by March 17, 2026, with answers to be provided by March 18, 2026.

• The "Close Solicitation Date" is updated.

• The "Questions Due" and "Answers Provided" dates are clarified.

• The deadline for submitting offers has been extended to March 26, 2026.

• Bidders must acknowledge receipt of this amendment.

• Room Block Splitting: Except for Midtown Manhattan, NY, rooms do not need to be in a single hotel, provided they are within the mileage radius specified in the SOW, Section 4.0.

• Partial Bids: Currently, only full scope solutions will be considered. The solicitation may be amended if full scope responses are not received.

• Midtown Manhattan Single Rooms: The 10 single occupancy rooms in Midtown Manhattan must be located in the same hotel.

• Period of Performance: The lodging period remains June 24, 2026, through July 12, 2026 (18 nights) for all locations.

• Check-in/Check-out: The same check-in and check-out schedule applies to all four locations.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for temporary lodging services to support U.S. Coast Guard Sector New York personnel during the SAIL 250 large-scale maritime event. The contract will be a Firm-Fixed-Price type.

• Provision of accommodations and associated services for approximately 640 personnel.

• Services to be provided across four locations: Staten Island, NY; Sandy Hook, NJ; Bayonne, NJ; and Midtown Manhattan, NY.

• Specific period of performance: June 24, 2026, to July 12, 2026.

• Contract Type: Firm Fixed Price.

• Estimated Value: Not explicitly stated, but NAICS code 721110 (Hotels) and Size Standard of $40,000,000 are provided.

• Quotes are due by 03/20/2026 at 19:14 local time.

• Evaluation will be based on a "lowest price technically acceptable" source selection process.

• Technical approach and price will be evaluated.

• Past performance will be reviewed for acceptability.

• Quotes must be submitted in two volumes: Volume I (Technical) and Volume II (Price).

• Pricing must be submitted rounded to two decimal places.

• All questions/concerns must be submitted via email to the Contract Specialist no later than 5 days prior to the due date for receipt of quote.

• The acquisition is set aside 100% for Small Business.

• NAICS Code: 721110 Hotels (except Casino Hotels) and Motels.

• Attachment I: Statement of Work.

• Attachment II: Pricing Schedule.

• The government reserves the right to withdraw, modify, or eliminate aspects of the requirement.

• No discussions or debriefings are anticipated.

Statement of Work (SOW)

To provide temporary lodging services for approximately 640 US Coast Guard Sector New York and New Jersey personnel participating in the SAIL 250 large scale maritime event.

• Provide accommodations and associated services for personnel across four locations: Staten Island, NY; Sandy Hook, NJ; Bayonne, NJ; and Midtown Manhattan, NY.

• Room Requirements:

  • Double occupancy rooms (minimum 2 beds, private bath, climate control): 100 in Staten Island, 75 in Bayonne, 75 in Sandy Hook, 65 in Midtown Manhattan.
  • Single occupancy rooms (minimum 1 bed, private bath, climate control): 10 in Midtown Manhattan (same hotel as double occupancy).

• Services:

  • Check-in/check-out times to be set by Contractor.
  • On-site, well-lit parking: 100 vehicles in Staten Island, 75 each in Bayonne, Sandy Hook, and Midtown Manhattan.
  • On-site laundry facilities (washers/dryers) and ironing boards/irons.
  • Daily housekeeping services.
  • 24/7 front desk support.
  • Minimum 3-star hotel rating.

• Room Block Adjustment: Coast Guard may request adjustments up to 15 days prior to the event, subject to Contracting Officer Representative approval.

• Period: June 24, 2026, to July 12, 2026.

• Place:

  • Staten Island: Within 20 miles of 10 Search Lane, Staten Island, NY 10306 (lodging in Staten Island or NJ).
  • Bayonne: Within 10 miles of 85 Port Terminal Blvd, Bayonne, NJ 07002 (lodging in NJ).
  • Sandy Hook: Within 20 miles of 20 Crispin Rd, Highlands, NJ 07732 (lodging in NJ).
  • Midtown Manhattan: South of Central Park, NY.

• Post Award Conference: Contractor must attend within 5 business days after award to discuss technical and contracting objectives. Held via teleconference.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for temporary lodging services, intended for bidders to provide their unit prices and calculate extended total amounts for the CLIN.

• CLIN 0001: Temporary Lodging Services.
• Scope: Provision of lodging accommodations for approximately 640 personnel across four locations: Staten Island, NY (200 personnel), Sandy Hook, NJ (150 personnel), Bayonne, NJ (150 personnel), and Midtown Manhattan, NY (140 personnel).
• Period of Performance: 24 June 2026 to 12 July 2026.
• Unit of Measure (UOM): Each.
• Fields for Bidder Input: Unit Price, Extended Total Amount.

Bidders must complete the 'Unit Price' and 'Extended Total Amount' fields for CLIN 0001 to submit their pricing proposal for the temporary lodging services. This sheet is critical for determining the overall cost of the contract and will be used in the evaluation process.

Sources Sought Notice

This notice is for market research to identify potential sources for providing temporary lodging for the US Coast Guard during the SAIL 250 event. It is not a request for quotation.

• Service: Temporary lodging accommodations and associated services.
• Event: SAIL 250 large scale maritime event.
• Dates: June 24, 2026, to July 12, 2026.
• Personnel: Approximately 640 personnel.
• Locations:
  • Staten Island, NY (200 personnel)
  • Sandy Hook, NJ (150 personnel)
  • Bayonne, NJ (150 personnel)
  • Manhattan, NY (Midtown) (140 personnel)
• NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels.

Interested parties must submit a Capability Statement including:

• Organization name, address, website

• Point of contact details (name, email, phone)

• Socioeconomic status

• Unique Entity Identifier

• Information/resources needed from the government

• Existing government-wide acquisition contracts (GWAC) or other strategically sourced contracts (if applicable, provide contract number, agency, and POC)

• General comments, thoughts, and feedback.

• Deadline: February 13, 2026.

• Content: Technical Capability and Rough Order of Magnitude (ROM), along with the requested Capability Statement information.

• Submission Method: Email all responses and questions to Rosalyn Wooling at Rosalyn.a.wooling@uscg.mil.

• This is not a solicitation. No costs incurred will be reimbursed.

• Submissions become government property.

• Interested parties are responsible for monitoring www.sam.gov for future announcements.

• No proprietary, classified, confidential, or sensitive information should be included in responses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide temporary lodging services for approximately 640 U.S. Coast Guard Sector New York personnel during the SAIL 250 event in New York and New Jersey.

• Provide double occupancy rooms (minimum two beds, private bath, individual climate control) for:

  • Staten Island, NY: 100 rooms
  • Bayonne, NJ: 75 rooms
  • Sandy Hook, NJ: 75 rooms
  • Midtown Manhattan, NY: 65 rooms

• Provide single occupancy rooms (minimum single/double/queen bed, private bath, individual climate control) for:

  • Midtown Manhattan, NY: 10 rooms (in the same hotel)

• Ensure on-site laundry facilities with washers/dryers, ironing boards, and irons.

• Provide daily housekeeping services.

• Offer 24/7 front desk support.

• Ensure well-lit, on-site parking for specified vehicle capacities (alternatives considered for Midtown Manhattan).

• Hotels must have a minimum 3-star rating.

• The Coast Guard may adjust room block numbers up to 15 days prior to the event, requiring written submission and COR approval.

• Period of Performance: June 24, 2026, to July 12, 2026.

• Place of Performance:

  • Staten Island: Within 20 miles of 10 Search Lane, Staten Island, NY 10306 (lodging in Staten Island or NJ).
  • Bayonne: Within 10 miles of 85 Port Terminal Blvd, Bayonne, NJ 07002 (lodging in NJ).
  • Sandy Hook: Within 20 miles of 20 Crispin Rd, Highlands, NJ 07732 (lodging in NJ).
  • Manhattan, NY: South of Central Park, NY.

• Contractor must attend a Post Award Conference within 10 business days of award.

• Contractor must provide a draft Project Plan at the Post Award Conference, including work list, schedule, intended results, key personnel roles, and quality maintenance plan. A final Project Plan is due 30 business days after the conference.

• All written reports must be in electronic format compatible with DHS workstations (Microsoft Office).

• Contractor furnishes all facilities, materials, equipment, and services, except for Government Furnished Resources.