J--OR-CRB NATL FWO-BOILER 4 YR MAIN PROGRAM

Solicitation / RFP / RFQ

This solicitation is for the maintenance and repair/rebuild of plumbing and heating equipment, specifically Cleaver Brooks CFC 700-2500-125HW boilers, at the OLE National Fish & Wildlife Forensic Laboratory in Ashland, Oregon. The requirement is in accordance with FAR Part 12 (Acquisition of Commercial Items) and award will be pursuant to FAR Part 13.

• Quarterly Maintenance: Includes safety checks, combustion analysis, equipment inspection, cleaning, adjustments, and tune-ups. Also includes providing combustion readings and a written statement of boiler efficiency and stack temperatures.

• Annual Service: Involves opening the unit for internal inspection, installing recommended replacement components/gaskets, and replacing neutralizer media.

• The contract is for a base year and four option years.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base year from May 1, 2026, to April 30, 2027. Option years extend through April 30, 2031.

• Estimated Value: Not explicitly stated, but NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and Size Standard of $19.5 million are provided.

• Quotes Due: April 7, 2026, at 1:00 PM Central Time.

• Submission Method: Email to Tanner_Frank@ios.doi.gov. Offers must be in three individual PDF files: SF-1449, Bid Schedule, and Technical Submission. The Solicitation # must be in the subject line.

• Evaluation Criteria: Best Value Tradeoff - Price First. The government will evaluate offers based on price, required qualifications, technical approach, and past performance. Technical acceptability will be a Pass/Fail evaluation.

• Key Deadlines: Offer Due Date is April 7, 2026.

• This acquisition is set aside 100.00% for Small Business.

• Offerors must have an active SAM.gov registration with no listed exceptions.

• A site visit may be scheduled upon request. Contact Tamara M. Smith or Richard Nabarrete for coordination.

• Telephone calls are not accepted for submissions.

• Subcontractor information may be required upon request.

Form / Attachment / Pricing Sheet

This document is a Bid Schedule for Boiler Preventative Maintenance and Annual Service at the National Fish & Wildlife Forensic Laboratory in Ashland, Oregon. It requires bidders to provide pricing for the base year and four option years.

• CLINs: 0001 (Base Year), 0002 (Option Year 1), 0003 (Option Year 2), 0004 (Option Year 3), 0005 (Option Year 4).
• Description: Each CLIN covers Boiler Maintenance Services.
• Unit: "Lump Sum" or "Lump Maybe Sum" for Option Year 1.
• Pricing Fields: Unit Price and Total Price are to be completed by the bidder.
• Notes: The price for each CLIN must include all labor, travel, equipment, tools, materials, parts, inspections, testing, documentation, reporting, overhead, and any other necessary costs. No separate reimbursement for travel or direct costs will be made unless specifically authorized.
• Vendor Information: Fields for Company Name, SAM.gov UEI, Valid Email Address, and confirmation of Active SAM Registration are required.

This document is critical for bidders to understand the pricing structure and provide their proposed costs for the boiler maintenance services. It outlines what costs are inclusive in the bid and requires specific vendor information for submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

To contract for the servicing and preventative maintenance of two Cleaver Brooks CFC 700-2500-125HW boilers at the OLE National Fish and Wildlife Forensic Laboratory.

A. Quarterly Maintenance:

• Safety testing
• Combustion analysis (as needed)
• General equipment inspection for proper operation
• Flame safeguard control and amplifier checks
• Electrode cleaning and adjustment
• Operating and limit control checks
• Indicating lights and alarm checks
• Safety and interlock control checks
• Main LWCO (Low Water Cut-Off) shut down test
• Motor operation checks
• Test firing for warm-up
• Scanner operation checks
• Boiler tune-up with combustion setting
• Full operational check from start-up to shut-down
• Accessory equipment inspection and maintenance
• Recommendations for necessary repairs
• Provision of combustion readings, boiler efficiency, stack temperatures, and related data.

B. Annual Service:

• Unit opening for access and internal inspection (may involve State inspector or insurance carrier).

• Installation of replacement components/gaskets as recommended by the manufacturer.

• Unit closure.

• Includes all checks performed during Quarterly Maintenance.

• Replacement of neutralizer media.

• Period of Performance: Base Year: May 1, 2026 – April 30, 2027. Four additional option years through April 30, 2031.

• Place of Performance: U.S. Fish & Wildlife Service, National Fish and Wildlife Forensic Laboratory, 1490 East Main Street, Ashland, Oregon 97520.

Work must be performed to industry standards and manufacturer's maintenance specifications. Acceptance by the Technical Coordinator POC or designee after verification of completion.

• Work to be completed during normal business hours (Monday-Friday, 8:00 am - 4:30 pm).

• Contractor to furnish all labor, equipment, materials, supplies, parts, tools, and service.

• Primary POC: Tamara M. Smith (tamara_m_smith@fws.gov, 541-625-3791)

• Alternate POC: Richard Nabarrete (Richard_nabarrete@fws.gov, 541-625-9189)

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price contract for "Maintenance/Repair/Build of Plumbing and Heating Equipment." The acquisition is being conducted in accordance with FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13.

• The primary requirement is for maintenance, repair, and rebuild services for plumbing and heating equipment.

• Offerors must submit a completed SF-1449, a bid schedule, their Unique Entity ID assigned by SAM.gov, and a valid email address.

• Offerors must have an active SAM (System for Award Management) registration with no listed exceptions.

• Subcontractor information (company name, supervisor name, contact information, and valid email address/phone number) must be provided upon request if subcontractors will perform work. Failure to do so may result in the quote being considered non-responsible.

• Contract Type: Firm-Fixed Price

• Period of Performance: Base contract is 05/01/2026 to 04/30/2031, with potential option years extending through 04/30/2031.

• Delivery for the base contract is 04/30/2027.

• Option years are structured for "Labor parts and material" with anticipated exercise dates and delivery dates specified for each year.

• Quotes are due by 1:00 PM Central Time on April 7, 2026.

• All offers must be submitted via email to Tanner Frank at Tanner.Frank@IOS.DOI.gov.

• Telephone calls are not accepted.

• The basis of award is best value, determined by consideration of price and other factors that will result in the quote most beneficial to the government.

• This acquisition is set aside for Small Business (100.00%).

• The North American Industry Classification Standard (NAICS) code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.

• A site visit at the Ashland, Oregon National Fish & Wildlife Forensic Laboratory may be scheduled upon request. Contact Tamara M. Smith or Richard Nabarrete for site visit coordination.

• The solicitation number is 140FS12600053.