OROS Vibration Analyzer Calibration

Statement of Work (SOW)

To provide evaluation and calibration services for the United States Coast Guard (USCG) OR38-INST-32 Vibration Analyzer (serial number: 903441).

• Perform calibration after each recertification cycle, including adjustment and correction to ensure the item performs at an acceptable level.

• Identify and determine the cause(s) of errors and perform corrective actions as applicable.

• Calibration must be compared against a calibration standard of known accuracy, traceable to a national or international standard.

• Provide a certificate of calibration for each unit, including specific details (certificate number, performer's name/initials, date, unit details, calibration results, procedure type, etc.). This certificate must be emailed to the Purchasing Agent and attached to the packing slip.

• Apply a decal to the unit indicating current calibration, including calibration date, performer's name/initials, next calibration due date (month/year), unit serial number, and company name. Decals must be applied without damaging the equipment or hindering display readings.

• If an item requires repair after inspection, submit a repair quotation to the Contracting Officer.

• Quotations must be valid for thirty (30) days and include a description of discrepancies, labor hours, cost of parts, total cost per discrepancy, total cost for all discrepancies, estimated repair turnaround time (TAT), and purchase order details.

• All repairs require written modification and authorization from the Contracting Officer before commencement.

• The Contracting Officer will respond to quotations within thirty (30) days with approval or declination. Approved repairs will have a TAT calculated from the modification issue date.

Not explicitly stated in this document, but implies services will be performed by the Contractor on the provided USCG equipment.

• Contractor must obtain written authorization for repairs.
• USCG is not liable for expenses exceeding the firm fixed price without prior Contracting Officer authorization.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for Solicitation 70Z03826QE0000037, which pertains to the acquisition of commercial items. It details the provisions and clauses applicable to any order awarded as a result of this solicitation, superseding all other terms and conditions.

• Submission of Offers: Offers must be submitted by the specified deadline and include the solicitation number, Offeror's name and address, Unique Entity Identifier (UEI), information for evaluation factors, completed representations and certifications (excluding those in SAM), and a statement of agreement with solicitation terms.

• Period for Acceptance: Offerors agree to hold prices firm for 60 calendar days from the offer receipt date.

• Late Submissions: Late offers will generally not be considered unless received before award and acceptance does not unduly delay the acquisition. Late modifications that favor the Government may be considered.

• Evaluation: The Government intends to award a purchase order to the responsible offeror whose quote is most advantageous, considering price and other factors. This is an intended sole-source acquisition for OROS Americas, Inc. Other interested sources must demonstrate technical capability without voiding warranties or compromising proprietary software/calibration standards.

• Contract Type: A firm-fixed-price purchase order is anticipated.

• Period of Performance: Delivery is required within sixty (60) days After Receipt of Order (ARO), though early deliveries are encouraged.

• Submission Deadline: April 23, 2026, at 4:30 p.m. Eastern Time.

• Submission Method: Via email to Denise.J.Bulone@uscg.mil. The subject line must include the solicitation number.

• Quote Requirements: Must include a firm-fixed-price proposal, technical proof of capability (including OEM authorization if not the OEM), confirmation of traceability and Certificates of Conformance (COC), lead time confirmation, and company contact information.

• Evaluation Criteria: Most advantageous to the Government, considering price and other factors. For non-OEMs, demonstration of technical capability is crucial.

• This appears to be an intended sole-source acquisition for OROS Americas, Inc. Other interested sources must demonstrate capability.

• The document incorporates numerous FAR and HSAR clauses by reference, including those related to security, prohibitions, certifications, and sustainable products.

• A Certificate of Conformance (COC) is required for all items.

• Delivery terms are F.O.B. Origin.

Justification for Other Than Full and Open Competition

This document justifies restricting competition for the calibration and software upgrade of the OR38-32 Vibration Analyzer (Part Number OR38-INST-32, Serial Number 903441) to a sole source procurement from the Original Equipment Manufacturer (OEM), OROS Americas, Inc. The OR38-32 is a critical tool used on all USCG aircraft for dynamic analysis and troubleshooting, essential for ensuring safe aircraft operation.

• Authority: FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for FAR Part 12.

• Justification Type: Brand Name - Items peculiar to one manufacturer, where the particular brand name, product, or feature is essential to the Government's requirements, and market research indicates other companies' similar products do not meet the agency's needs.

• Market Research Findings: OROS Americas, Inc. is the only authorized facility in North America for calibration and repairs of the OR38-INST-32. They utilize proprietary switchboxes and software for this service. OROS also owns all rights to the necessary service manuals and technical data, which are not owned or licensed to any other commercial sources. The government does not possess these rights, nor are these services available from other Government sources.

• Name: OROS Americas, Inc.

• Address: 317 Mark St, Spring Lake, MI 49456-1947

• UEI: PJZDLDMUQSK6

The document indicates that methods such as market research, comparison with previous purchases, current price lists, comparison with similar items, comparison to IGCE, and contracting officer's personal knowledge will be used to determine fair and reasonable pricing.