Outbound Mail Surge Other Than Full and Open FEMA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Emergency Management Agency (FEMA), under the Department of Homeland Security, has issued a Justification and Approval (J&A) for a sole source award to Allison Payment Systems / Doxim, LLC for Outbound Mail Surge Services. This action addresses an "unusual and compelling urgency" to support disaster survivors following recent events (DR4898-TN and DR4899-MS). The estimated value is $225,000 for a one-year period.
Purpose & Context
FEMA requires immediate outbound mail services, including printing, inserting, applying postage, and pre-sorting correspondence for disaster victims. Due to current disaster activity, FEMA is projected to exceed existing baseline mail requirements. There is no current contract vehicle for new surge task orders, and the urgent need for support for DR4898-TN and DR4899-MS necessitates this sole source award under FAR 6.302-2 (unusual and compelling urgency) to prevent serious injury to the Government. The previous IDIQ contract for these services expired in April 2026, and a new IDIQ is not expected to be in place until December 2026 or later.
Scope of Work
The contractor will provide all management, personnel, services, supplies, and equipment for outbound mail operations. This includes:
- Printing, inserting, applying postage, and pre-sorting correspondence.
- Handling mailings that contain sensitive Personally Identifiable Information (PII) and public information using FEMA-provided envelopes.
Contract Details
- Contractor: Allison Payment Systems / Doxim, LLC
- Contract Type: Firm Fixed Price
- Estimated Total Value: $225,000
- Period of Performance: One year from the date of award
- Funding: Disaster funds (no-year funds), certified in FY26
- Rates: Utilizes pre-negotiated Option Year 4 surge CLIN rates from the previous IDIQ.
Set-Aside / Eligibility
This is a sole source justification, not a solicitation for proposals. Therefore, no set-aside designation is applicable.
Key Dates
- Published Date: May 26, 2026
- Anticipated Award: FEMA plans to post an announcement in SAM.gov within two weeks of award.
Contact Information
- Primary Contact: Edward Rudd (Edward.ruud@fema.dhs.gov)