Outpatient Substance Use Disorder, Mental Health, and Sex Offender Community-based Treatment Services in Philadelphia, PA

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the "performance questionnaire" and proposal submission requirements for the "Community Treatment Services in Philadelphia, PA" opportunity (15BCTS25R00000009).

• Performance Questionnaire Completion: Vendors have the option to have agencies they work with in Philadelphia fill out the questionnaire, or they can fill it out for them. If an agency does not complete it, vendors may submit an audit or monitoring report.
• Proposal Submission: Electronic proposals must be submitted via email to Kacannon@bop.gov and rlcarroll@bop.gov in Adobe Acrobat (PDF) format. Each email attachment (PDFs only) cannot exceed 14 MB. Vendors are encouraged to compress PDFs and should confirm receipt of all emails and attachments with the Contracting Officer.
• Required Attachments: Offers must include separate file attachments for the following:
  • Completed SF-1449
  • Completed 2.1, Continuation of SF-1449
  • Completed Business Proposal Information Packet
  • Completed Technical Proposal Information Packet
  • Completed Past Performance Questionnaire
  • Proof of completed SAM registration (active at time of submission)
  • A copy of current Professional Liability Insurance
  • Completed Proposal Attachment Form
• Past Performance Questionnaire Sources: The Past Performance Questionnaire can be filled out by any agency, or by the vendor. It may include existing or expired BOP contracts, or contracts with other agencies in Philadelphia. If a vendor does not have other customers in Philadelphia, they should have a few references complete it.

This Q&A document clarifies specific requirements for proposal content and submission methods, directly impacting how vendors prepare and submit their offers. It emphasizes the need for specific attachments and provides guidance on completing the Past Performance Questionnaire.

Solicitation / RFP / RFQ

This document outlines the requirements for providing community-based outpatient substance use, mental health, and sex offender treatment services for male and female Adults in Custody (AICs). Services are to be provided in Philadelphia, PA, within RRCs, on home confinement, or on Federal Location Monitoring, or reporting to a Day Reporting Center.

• Services include substance use disorder treatment, mental health services, and sex offender treatment.

• Key personnel must possess appropriate state licensure/certification and experience with the criminal justice population.

• Offerors must submit a plan detailing their approach to delivering community treatment services, covering areas such as treatment services, assessments, session frequency, and agency rules.

• Proposed performance sites must meet specific restrictions, including proximity to public transportation (within a half mile of a SEPTA stop) and location within 8 miles of Philadelphia City Hall.

• Sites must allow for private and confidential treatment sessions and comply with ADA guidelines.

• Offerors must identify and mitigate areas of concern within 500 feet of the performance site that could pose risks to children or vulnerable populations (e.g., schools, parks, churches).

• The contract will have a one-year base period and four one-year option periods, totaling a potential five years.

• The anticipated performance start date is November 1, 2025.

• Proposals will be evaluated using a best-value approach, with Technical and Past Performance being significantly more important than Price.

• Technical evaluation includes factors such as Staffing (Key Personnel Licensure and Experience) and Clinical Treatment Standards and Practices, and Facility (Proposed Location).

• Past Performance will be evaluated based on Treatment Services, Communication, and Administration.

• Price will be evaluated for reasonableness and cost realism.

• Offerors must submit a Technical Personnel document, resumes for key personnel, a treatment services plan, and site-specific documentation (addresses, diagrams, ADA checklist, areas of concern).

• Not explicitly stated in this section, but requires compliance with FAR 52.212-1, Instructions to Offerors-Commercial Items.

• Funds are not presently available for this solicitation; award is contingent upon fund availability.

• Award may be made without discussions.

Other / Unclassified

This document provides information regarding whistleblower protections for employees of Department of Justice (DOJ) contractors, subcontractors, grantees, or subgrantees, and personal services contractors. It outlines what constitutes a protected whistleblower disclosure, to whom such disclosures can be made to receive protection under Section 4712 of Title 41, United States Code, and the process for reporting suspected retaliation.

This document is relevant to potential bidders as it informs them about the legal protections afforded to their employees who report wrongdoing related to federal contracts or grants. It clarifies that retaliation against whistleblowers is illegal and outlines the channels through which employees can report misconduct or reprisal without fear of adverse action. This information is important for understanding the ethical and legal framework surrounding government contracting and for ensuring compliance with whistleblower protection laws.

Form / Attachment / Pricing Sheet

This document is titled "Quotation Attachment Form" and "Proposal Attachment Form." It appears to be a template or checklist for required proposal attachments.

• The form lists numbered items (1-12) with columns for "Title" and "# of Pages."
• A "Total Pages" field is included, which is currently marked as 0.

Bidders should use this form to track and document all the attachments required for their proposal submission. It serves as a checklist to ensure all necessary documents are included and to record the number of pages for each attachment.

Form / Attachment / Pricing Sheet

This document is FAR Clause 52.212-3, titled "Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) DEVIATION FEB 2025)". It requires offerors to complete specific representations and certifications related to their business status and compliance with various regulations.

• Annual Representations and Certifications: Offerors must either have completed these electronically in SAM.gov within the last 12 months or complete specific paragraphs (c) through (v) of this provision. This includes representations regarding:
  • Small business status (including joint ventures)
  • Veteran-owned small business (VOSB) status
  • Service-disabled veteran-owned small business (SDVOSB) status (including joint ventures)
  • Small disadvantaged business (SDB) status
  • Women-owned small business (WOSB) status (including joint ventures)
  • Economically disadvantaged women-owned small business (EDWOSB) status (including joint ventures)
  • HUBZone small business status (including joint ventures)
• Certification Regarding Payments to Influence Federal Transactions: For contracts over $150,000.
• Buy American Certificate: For solicitations including FAR 52.225-1.
• Buy American-Free Trade Agreements-Israeli Trade Act Certificate: For solicitations including FAR 52.225-3.
• Trade Agreements Certificate: For solicitations including FAR 52.225-5.
• Certification Regarding Responsibility Matters: For contracts exceeding the simplified acquisition threshold, covering debarment, suspension, convictions, and delinquent Federal taxes.
• Certification Regarding Knowledge of Child Labor: For specific end products.
• Place of Manufacture: Indicating if end products are predominantly manufactured in the U.S. or outside.
• Service Contract Labor Standards: Certifications regarding exemptions for maintenance, calibration, repair, or certain services.
• Taxpayer Identification Number (TIN): Required for debt collection and reporting.
• Restricted business operations in Sudan: Certification of no such operations.
• Prohibition on Contracting with Inverted Domestic Corporations: Representation regarding status.
• Prohibition on contracting with entities engaging in certain activities or transactions relating to Iran: Representation and certification.
• Ownership or Control of Offeror: Details on immediate and highest-level owners.
• Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction: For corporations.
• Predecessor of Offeror: Representation regarding successor status.
• Public Disclosure of Greenhouse Gas Emissions and Reduction Goals: Optional representation for offerors meeting certain award thresholds.
• Prohibition on requiring confidentiality agreements for reporting waste, fraud, or abuse.
• Covered Telecommunications Equipment or Services-Representation: Regarding Section 889.

This document is critical for all potential bidders as it outlines the mandatory representations and certifications required for contract award. Failure to complete these accurately can result in disqualification. Bidders must carefully review each section to ensure compliance with their specific business status and the requirements of the solicitation. The specific clauses applicable will depend on the nature of the procurement (e.g., supplies vs. services, value thresholds, specific country restrictions).

Form / Attachment / Pricing Sheet

This document, titled "Business Proposal Information Packet," serves as a cover sheet and guide for vendors submitting proposals for the Federal Bureau of Prisons' Community Treatment Services (CTS) opportunity. It outlines the required documentation and information bidders must provide as part of their proposal.

• Company Information: Fields for "Name of Company" and "Authorized Negotiator."
• Solicitation Number: A space to enter the relevant solicitation number.
• Checklist of Required Documents: Bidders must indicate "Yes" or "No" for the following items and provide the corresponding documentation:
  • Completed Business Management Questionnaire (See Page 2)
  • A copy of your Bank Notification Letter (See sample at Page 4)
  • Copies of your Client Notification Letters (See sample at Page 5)
  • Completed BOP Subcontracting Certification (See page 6)
• Documentation Format: The completed documentation should follow this cover sheet and be submitted as a single PDF file.

This document is critical for bidders as it details the specific forms and supporting documents required for proposal submission. Failure to provide all requested information accurately and in the specified format may impact the evaluation and potential award of the contract. It directs bidders to specific pages for sample letters and questionnaires, guiding them through the preparation process.

Form / Attachment / Pricing Sheet

This document, FAR Clause 52.212-5 (JAN 2025) (DEVIATION FEB 2025), outlines contract terms and conditions required to implement statutes or executive orders applicable to acquisitions of commercial products and commercial services. It lists numerous FAR clauses that may be incorporated by reference into a contract.

• Section (a) lists FAR clauses that are always incorporated by reference.
• Section (b) lists FAR clauses that the Contracting Officer may indicate as incorporated by reference, with several marked with an 'X' indicating they are likely included.
• Section (c) lists FAR clauses applicable to commercial services that the Contracting Officer may indicate as incorporated by reference.
• Section (d) details the Comptroller General's examination of records.
• Section (e) addresses flow down requirements for subcontracts.

Bidders should review the listed FAR clauses, particularly those marked with an 'X' in section (b) and those listed in section (c), to understand the mandatory terms and conditions that will apply to the contract. This includes clauses related to ethics, prohibitions on certain services/equipment, small business concerns, labor standards, and payment terms. Understanding these clauses is crucial for determining contract compliance and potential risks.

Form / Attachment / Pricing Sheet

This document outlines the criteria and required information for submitting a technical proposal for Community Treatment Services. It serves as a guide for bidders to ensure all necessary components are included and evaluated.

This document details the evaluation criteria for the technical proposal, focusing on several key areas:

• Staffing Evaluation Area:
  • Key Personnel - Licensure: Requires submission of professional licenses for all clinical staff providing direct services, including DEA certificates for practitioners involved in psychiatric/medication monitoring. Personnel must be licensed to practice independently in the state where services are rendered.
  • Key Personnel - Experience: Requires resumes for key personnel demonstrating documented experience with criminal justice populations, substance use disorder treatment, mental health services, or sex offender treatment, as applicable.
• Operational Evaluation Area:
  • Clinical Treatment Standards and Practices: Requires a detailed plan describing the Offeror's model for delivering community treatment services, including specific procedures and practices that meet solicitation requirements without merely restating them.
• Facility Evaluation Area:
  • Proposed Location(s): Requires submission of deeds, leases, or intent to lease for all proposed performance sites. Also requires descriptions of room privacy, office diagrams, an ADA checklist, and a Local Areas of Concern document for each site.
  • Facility License: Requires submission of the state facility license and/or certification for all proposed performance sites.

This document is critical for bidders as it specifies the exact content and format required for the technical proposal. It details the evaluation factors and the specific documentation needed to demonstrate the Offeror's qualifications and capabilities in staffing, operational plans, and facility readiness. Failure to address all elements may result in the proposal not being further evaluated.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback on a contractor's performance for a specific contract. It is used to assess a contractor's reliability and capability for future contract awards.

• Reference Identification: Details about the contract being reviewed, including the name of the reference/activity and point of contact.
• Contract Identification: Information about the contractor, contract number, contract type (competitive/follow-on), period of performance, estimated total value, description of supplies/services provided, geographic distribution, and number of locations serviced.
• Evaluation Sections: Specific questions categorized under Quality of Product or Service, Timeliness of Performance, Business Relations, and Customer Satisfaction. Each question requires a rating on a scale of 1 to 5 (or N/A), with space for comments, particularly for ratings of 1 or 2.
• Customer Satisfaction: Questions regarding contract termination (default or convenience) and whether the contractor is recommended for additional contracts.
• Narrative Summary: A section for additional, unincluded information.

This questionnaire is crucial for potential bidders as it directly informs the past performance evaluation factor in many solicitations. Completing this accurately and thoroughly provides the government with objective data to assess a contractor's track record, which can significantly impact the award decision. Bidders should ensure they understand the questions and provide clear, factual responses.

Solicitation / RFP / RFQ

This document is a solicitation (SF-1449) for commercial products and services. The Federal Bureau of Prisons (BOP) is procuring "Outpatient Substance Use, Mental Health, and Sex Offender Community Treatment Services" in Philadelphia, PA. The contract type is Firm Fixed Price.

The solicitation details a comprehensive list of services, categorized under Substance Use Disorder, Mental Health, and Sex Offender treatment. These include, but are not limited to:

• Substance Use Disorder Services: Treatment planning, follow-up, intake screening, individual counseling, group counseling, intake assessment & report, relationship and parenting counseling.
• Mental Health Services: Treatment planning, follow-up, intake screening, individual counseling, group counseling, intake assessment & report, psychiatric evaluation & report.
• Sex Offender Services: Intake assessment & report, treatment planning & follow-up, intake screening, individual counseling, group counseling.

Each service item has a guaranteed minimum quantity and an estimated maximum quantity, with base periods of 1 month through 12 months, and potential option years extending up to 60 months (5 years) or a potential six-month extension.

• Solicitation Number: 15BCTS25R00000009

• NAICS Code: 621420

• Size Standard: $19,000,000

• Contract Type: Firm Fixed Price

• Period of Performance: Base period of 1 month through 12 months, with multiple option years extending the contract term.

• Offer Due Date: 08/15/2025 at 02:00 ET.

• Submission Method: Electronic copies via email to kacannon@bop.gov and r1carroll@bop.gov in Adobe Acrobat (PDF) format. Email attachments cannot exceed 14 MB per email. Proposals may require multiple emails.

• Required Documents: Completed SF-1449, Continuation of SF-1449, Business Proposal Information Packet, Technical Proposal Information Packet, Past Performance Questionnaire, Proof of active SAM registration, Professional Liability Insurance, and Proposal Attachment Form.

• Proposal Acceptance Period: Increased from 30 days to 180 days.

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100.00%.

• Contact persons for solicitation information are Kathaleen Cannon (Contracting Officer) and Lauren Collins (Northeast Regional Office).

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is issued by the Bureau of Prisons (Bureau) to procure community-based outpatient treatment services for male and female Adults in Custody (AICs). These services include substance use disorder, mental health, and sex offender treatment. Services are intended for AICs in community placement, residing in a Residential Reentry Center (RRC), on home confinement, or on Federal Location Monitoring, or reporting to a Day Reporting Center in Philadelphia, PA. The services are to be provided in accordance with the "Federal Bureau of Prisons, Community Treatment Services, Statement of Work, 2022."

• Services must be delivered within 8 miles of Philadelphia City Hall and within city limits.

• Provider must be located within a half mile of a Southeastern Pennsylvania Transportation Authority (SEPTA) bus or subway stop.

• Services are to be delivered in-person at performance sites and may also be provided via telehealth (audio-visual, two-way interactive communication).

• In-person delivery is required for intake and clinical assessments, unless preauthorized.

• Telehealth use must be based on sound clinical judgment, not convenience, and should involve limited or no audio-only services.

• All treatment services must be provided by clinicians licensed to practice independently in Pennsylvania.

• The contract will have a one-year base period, estimated to begin November 1, 2025, with four (4) one-year option periods.

• The period of performance is estimated from November 1, 2025, through October 31, 2030, if all options are exercised.

• Proposals must be submitted electronically via email to kacannon@bop.gov in Adobe Acrobat (PDF) format.

• Email attachments (PDFs only) cannot exceed 14 MB per email. Compression is recommended.

• Proposals are due by Friday, August 15, 2025, at 12:00 PM EST.

• The government will award to the Best Value (BV), technically acceptable, responsive, and responsible offeror.

• Required submission documents include: Completed SF-1449, Continuation of SF-1449, Business Proposal Information Packet, Technical Proposal Information Packet, Past Performance Questionnaire, Proof of active SAM registration, Professional Liability Insurance, and a Completed Proposal Attachment Form.

• No specific set-aside requirements are mentioned in this document.

• The solicitation will be distributed solely through www.SAM.gov. Hard copies will not be available.

• All future information, including amendments, will be distributed via www.SAM.gov.

• Offerors are responsible for monitoring www.SAM.gov for updates.

• Questions should be directed to kacannon@bop.gov with the Notice ID (15BCTS25R00000009) in the subject line.