Overhaul of Actuator, Electro-ME

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for overhaul services for components used on the U.S. Coast Guard (USCG) HC-130J aircraft. The objective is to maintain an inventory of "Ready for Issue" (RFI) components to support depot-level maintenance and field units, thereby enhancing the USCG's ability to perform its mandated missions.

• The Contractor shall provide overhaul services for applicable Part Numbers (P/N), National Stock Numbers (NSN), and Serial Numbers (S/N) as specified in the Schedule of Supplies/Services.

• All overhaul actions must be performed in accordance with applicable technical directives or alternate standards approved by the USCG.

• Components must be returned in an airworthy condition and suitable for installation on the HC-130J aircraft.

• The scope includes repair of all failed components, replacement of missing hardware, removal of foreign matter or corrosion, and incorporation of Service Bulletins (SB) or repairs for Unusual Damage (priced separately).

• The Contractor shall supply all parts, labor, and materials required for overhaul at a firm-fixed price.

• Components must be returned to an RFI condition and certified as airworthy.

• The Contractor must maintain a Quality Assurance System.

• Turn-around time for overhaul is 90 days after receipt of material (ARM).

• A Certificate of Conformance (COC) prepared per FAR 52.246-15 is required for each overhauled component.

• Period of Performance: Required delivery dates will be provided in the order.

• Place of Performance: Primarily the Contractor's facilities or other USCG approved locations.

• Contractor Facility Certifications: Must be a Federal Aviation Administration (FAA) Overhaul Facility, Original Equipment Manufacturer (OEM) Certified Overhaul Facility, or DoD Certified Overhaul Facility.

• Vendor Certification: Required to maintain a quality system compliant with SAE International Standard AS9100 (preferred), ISO 9001-2008, or equivalent.

• Replacement Parts: Must be new and traceable to the OEM, or "serviceable" or "repaired" meeting technical directive requirements.

• Environmental Requirements: All parts must be thoroughly cleaned to be free of hazardous dust (e.g., hexavalent chromium, cadmium, lead).

• Warranty: Standard commercial warranty applies.

• Unusual Damage: Components may be determined "Unusually Damaged" if they exhibit obvious misuse, cannibalization, or crash damage. Specific reporting and pricing procedures apply.

• Airworthiness Certification: Required using FAA 8130 or an equivalent certification.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Terms and Conditions," outlines the contractual terms and conditions applicable to any order resulting from the solicitation. It supersedes all other terms and conditions and acceptance of an order signifies acceptance of these terms.

• Instructions to Offerors (52.212-1): Specifies that offers must be held firm for 120 calendar days.
• Evaluation Criteria (52.212-2): Replaces the standard FAR provision. Quotes will be evaluated on a competitive basis to the lowest-priced, technically acceptable offeror. Evaluation factors include:
  • Price: Assessed for fairness and reasonableness, with pricing requested in "Attachment 3 - Schedule." Discounts should be included.
  • Technical Acceptability: Requires demonstration of access to applicable technical directives, availability of required technical data (cover sheet), and proof of ability to update technical data (e.g., DD-2345 or TODO account). It also requires an Airworthiness Certification (FAA 8130 or equivalent) for overhauled items, but not a Certificate of Conformance (FAR 52.246-15(d)). Offerors must be a FAA, OEM, or DoD Certified Overhaul Facility.
• Security Prohibitions and Exclusions (52.240-90, 52.240-91): Includes provisions related to covered telecommunications equipment, FASCSA orders, Sudan and Iran prohibitions, and American Security Drone Act-covered foreign entities. Offerors must review SAM and disclose any non-compliance.
• Purchase Order Requirements: Details shipping addresses, F.O.B. Destination terms, inspection and acceptance procedures at destination, and requirements for full and clear traceability.
• Material Inspection and Receiving Report (MRR): Requires a DD Form 250 or commercial shipping document with specific details.
• Packing, Marking and Preservation: Compliance with ASTM-D3951-15 and commercial best practices is required.
• Quality Assurance: Applicable to orders touching USCG aircraft, requiring notification of non-conformities and a Quality Control Manual.
• Warranty: Standard commercial warranty is acceptable.
• Required Documentation: Certificate of Airworthiness or Equivalent, PMA documentation, and potentially other documentation as specified.
• Payment Instructions: Invoices to be submitted IAW FAR 52.212-4 to the designated billing office, with electronic submission encouraged.
• Incorporated Clauses: Numerous FAR and HSAR clauses are incorporated by reference, including those related to small business concerns, labor standards, and trade agreements.

This document is critical for understanding the specific terms, conditions, evaluation criteria, and compliance requirements for submitting a responsive offer. Bidders must pay close attention to the technical acceptability requirements, including certifications and facility qualifications, as well as the various prohibitions and reporting requirements related to security and foreign entities. The evaluation method emphasizes lowest-priced, technically acceptable offers.

Form / Attachment / Pricing Sheet

This document is a pricing sheet, specifically a "Purchase Order" template, intended for bidders to provide quotations for the overhaul of specific parts. Bidders are instructed to fill in the yellow boxes, with other numbers calculating automatically. Any additional charges, fees, or prompt payment discounts must be clearly stated.

• Line Item 1: Overhaul of ACTUATOR, ELECTRO-ME (NSN: 1680-01-329-7411, Part Number: 880T100-3). Requires 3 units.
• Line Item 2: Beyond Economic Repair/No Fault Found for ACTUATOR, ELECTRO-ME (NSN: 1680-01-329-7411, Part Number: 880T100-3). Quantity is TBD.
• Fields for Unit Price, Estimated Amount, Total Quotation, FOB (Origin/Destination), Lead Time, and Comments are included.

This attachment requires bidders to provide detailed pricing for the specified actuator overhaul or repair services. It outlines the specific part numbers and NSNs, and the format for submitting quotation details, including any additional costs or discounts. Questions regarding completion should be directed to Angela.L.Watts@uscg.mil.