Oxford Lasers Inc., VisiSizer P15+ system, Velocity measurement for VisiSize P15+ system, Remote Online Web based System training, and DDP Shipping to Our Dock in Oak Ridge, TN / *OR* Domestic Equivalent.

Questions & Answers / Clarifications

This document provides clarification regarding the solicitation RFQSSPR471204.

• Question 1: Is this a new contract or is an incumbent performing these services?
• Answer: This will be a new contract.

This clarification confirms that the opportunity represents a new contract, not a continuation of incumbent services.

Form / Attachment / Pricing Sheet

This document is a Bill of Materials (BOM) for RFQSSPR471204, detailing the specific items and quantities required for the opportunity.

• Item 1: VisiSizer P15+ system (Part Number: IMG0018)
• Item 2: Velocity measurement for VisiSize P15+ system (Part Number: IMG0011)
• Item 3: Remote Online Web based System training (Part Number: INS0012)
• Item 4: Shipping (DDP) (Part Number: SH0010)
• All items are listed with a quantity of 1 and manufactured by Oxford Lasers Inc.
• The document notes "OR Domestic Equivalent" for all items, indicating that equivalent domestic products may be acceptable.

This BOM is critical for bidders to understand the exact components and services being procured. It directly informs pricing, sourcing, and proposal preparation. Bidders should pay close attention to the specified part numbers and descriptions, as well as the allowance for domestic equivalents.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," requires offerors to provide specific representations and certifications related to their business status, compliance with regulations, and potential conflicts of interest. It is a standard form used in government contracting to ensure offerors meet eligibility and compliance requirements.

• Type of Organization: Offeror must specify their organizational type.
• Export Control: Representations regarding Trigger List Items, Military/Space Items, and Dual Use Items.
• Buy American Act: Certification regarding domestic vs. foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications Equipment: Representations concerning the use of covered telecommunications equipment or services.
• Conflict of Interest: Disclosure and certification regarding organizational or personal conflicts of interest.
• Payments to Influence Federal Transactions: Certification regarding lobbying activities.
• Employee Concerns Program: Notification requirements for employees regarding ECP and DPO processes.
• Business Size Certification: Self-certification of business size (Small Business, VOSB, SDVOSB, 8(a), SDB, WOSB, HUBZone) and associated NAICS code and size standard.

Bidders must carefully review and accurately complete all sections of this document. Failure to provide accurate representations and certifications may result in disqualification or impact contract award. This document is crucial for determining eligibility and compliance with federal acquisition regulations.

Form / Attachment / Pricing Sheet

This document outlines the standard Terms & Conditions for Purchase Orders of Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the Company (UT-Battelle, LLC) and the Seller.

• Definitions: Defines key terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Flowdown Document).
• Entire Agreement: States that these terms, along with the Purchase Order face, constitute the entire agreement, and any modifications must be in writing and signed by the Procurement Officer.
• Communication: Clarifies that the Seller has no direct privity with the Government and outlines permitted communications.
• Warranty and Inspection: Details warranties for goods and services, including conformity to requirements and freedom from defects.
• Shipping Terms: Requires delivery drivers to be U.S. citizens for deliveries to DOE laboratories like ORNL.
• Electrical Equipment: Mandates that electrical equipment must be listed by a nationally recognized testing laboratory (NRTL) or field evaluated.
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires the Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination for convenience or default by the Company.
• Excusable Delay: Defines conditions under which delays may be excused.
• Access: Requires compliance with DOE facility rules for access.
• Changes: Details the process for making changes to the Purchase Order, requiring written confirmation from the Procurement Officer.
• Insurance and Indemnity: Specifies insurance requirements and indemnification obligations.
• Information Technology: Mandates compliance with IT security policies and requirements.
• Gratiuties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses that are incorporated into the agreement.
• Protection of Personally Identifiable Information (PII): Establishes strict requirements for handling PII, including security safeguards, incident reporting, and data destruction.

This document is crucial for any vendor receiving a Purchase Order under the SAT. It defines the legal and operational framework for the transaction, including performance expectations, compliance obligations, warranty requirements, and dispute resolution. Bidders must review these terms to understand their rights and responsibilities, particularly concerning PII protection, compliance with laws, and termination clauses, to ensure they can meet the contractual requirements.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) from Oak Ridge National Laboratory (ORNL) for the procurement of an Oxford Lasers Inc., VisiSizer P15+ system, including velocity measurement capabilities, remote online web-based system training, and Domestic Direct Purchase (DDP) shipping to Oak Ridge, TN, or a domestic equivalent.

• Oxford Lasers Inc., VisiSizer P15+ system

• Velocity measurement for VisiSize P15+ system

• Remote Online Web-based System training

• DDP Shipping to ORNL Oak Ridge, TN or domestic equivalent

• Firm Fixed Price quotation required.

• Bidders must provide a completed and signed copy of the "Representations and Certifications - Abbreviated - BSD-CS-2260 (03/2026)".

• Any exceptions to the terms and conditions must be clearly explained.

• Contract Type: Firm Fixed Price

• Anticipated Subcontract Period of Performance: To Be Determined

• Offer Validity Period: 120 days

• Questions Due Date: June 5, 2026, at 2:00 PM EST

• Proposal Due Date: June 10, 2026, at 2:00 PM EST

• All proposals and questions must be submitted via email to the Procurement Officer.

• Small Business Set-Aside: No

• NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing (1000 Employees)

• The Bill of Materials for RFQSSPR471204 (Attachment C) is the primary document for item identification.

• Applicable documents include: ORNL Terms and Conditions (Attachment A), Prime Contract Flowdowns (Attachment B), Bill of Materials (Attachment C), and Representations and Certifications - Abbreviated (Attachment D).

Form / Attachment / Pricing Sheet

This document, "Attachment B_Prime-Flowdown-Clauses-BSD-CS-2258-01.13.2026-1.pdf," is a Prime Supplemental Flowdown Document. It outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under the prime contract DE-AC05-000R22725. The document specifies that these clauses flow down mandatory US Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL) to the seller.

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses.
• Each clause is listed with its number, title, and effective date.
• Many clauses include applicability conditions based on contract thresholds (e.g., Simplified Acquisition Threshold, $200,000, $7.5 million) or specific types of procurements (e.g., construction, services, information technology, real estate).
• It also includes specific DOE Directives and other requirements related to various areas such as nuclear materials, safety, security, environmental compliance, and intellectual property.
• The document states that in case of conflict between this document and other terms, the version or date in this document takes precedence.
• It also notes that clauses may be self-deleting if inapplicable to the specific subcontract.

Potential bidders should review this document to understand the mandatory flow-down clauses and requirements that will be incorporated into their subcontracts or purchase orders if they are awarded a contract under the prime contract. This includes understanding any specific compliance obligations, reporting requirements, or contractual limitations based on the nature and value of the work being subcontracted.