P--GRSM Recreation Building at LeConte Lodge Demoliti

Other / Unclassified

This document provides details for a site visit related to the LeConte Demo opportunity. It outlines the tentative date and time, contact information for attendance confirmation, and specific logistical information for participants.

• Site Visit Date & Time: Tentatively scheduled for March 31, 2026, at 6:30 am.
• Location: Meeting point is the Alum Cave Trailhead (Latitude & Longitude provided).
• Contact: Interested bidders must notify ashley_warcewicz@ios.doi.gov if they plan to attend.
• Hike Details: The hike is approximately 10 miles round trip with an elevation gain of 2,743 feet. Participants should arrive early due to limited parking, wear hiking boots, dress in layers, and bring essentials like water, food, and potentially walking sticks. Spikes may be necessary depending on ice conditions.
• Alternative Access: Information is provided on other trails to access LeConte, with their respective distances.
• Access Limitations: Bidders can visit the site on other dates but will not have access to the building, though they can walk around the exterior.

Questions & Answers / Clarifications

This document provides answers to questions regarding the GRSM Recreation building demolition project at Mt. LeConte Lodge Area.

• Access to Work Site: The actual work site is only accessible by foot or airlift. Vehicle or equipment access is not allowed or feasible. Pack animals may be considered via Brushy Mountain Trail to Trillium Gap Trail to LeConte, requiring backcountry permits for overnight stays with livestock. Permit holders must adhere to GRSM regulations, including Coggins testing and designated trails. Day use with stock does not require permits.
• Recommended Route for Pack Animals: Brushy Mountain Trail (via Greenbrier) to Trillium Gap Trail to LeConte is recommended due to suitable parking and lower visitation. Coordination with the LeConte Lodge concessioner's llama transport schedule is highly encouraged to avoid conflicts.
• Stock Facilities at LeConte Lodge: Water is available, but there are no troughs, barns, or corrals. Permit holders are responsible for containing stock and complying with GRSM regulations. Stock would need to be staged in the lodge area.
• Site Visit: A site visit is tentatively scheduled for March 31, 2026, at 6:30 am, weather permitting. This visit involves a 10-mile hike.

This amendment clarifies access, animal transport, and site visit details, which may affect bidder planning and proposal preparation. It references Attachment 7 (Leconte Lodge Llama operations plan) and Attachment 8 (Equine-related from 2024 GRSM Superintendent's Compendium).

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Llama Operations Plan (LOP) for LeConte Lodge, LLP, operating under concession contract GRSM002-25 with the National Park Service (NPS). It supplements the contract's Operating Plan and details the procedures for a quality llama packing operation to transport supplies to and from the Lodge.

• Llama Care: Daily farm upkeep, feeding, cleanup, and property maintenance. Annual veterinary visits for vaccinations, health assessments, and procedures like toe nail trimming. Monthly administration of oral medications for parasites. Annual shearing of llamas, supplemented by quality, certified weed-free hay and alfalfa llama pellets. Shelters and water heaters are provided for harsh weather.

• Llama Packing & Safety: Training and packing llamas for transport to the lodge. Maintenance of llama rigging, trucks, and trailers. Wranglers are to maintain a professional demeanor and prioritize llama safety, well-being, and health, treating them humanely. Llamas may rest on the trail, and wranglers will provide warnings to hikers. Site management will provide feed and water at the lodge. Llamas will rest before descent. Wranglers are responsible for visitor interaction safety with llamas.

• Natural Resource Protection: Llamas are restricted to designated trails and not allowed to graze on hazardous plant life. Wranglers will discourage urination/defecation in park streams and manage waste. Only certified weed-free feed will be used to prevent weed spread.

• Emergency Procedures: Wranglers will carry cell phones and NPS radios. Accidents or injuries will be reported to the General Manager, and potentially NPS Dispatch and/or the lodge office and veterinarian. Hikers in distress are to be reported to NPS Dispatch. All personnel will follow the lodge's Fire & Safety Plan.

• Llama Packing Trail: Utilizes a 6.7-mile portion of the Trillium Gap Trail, starting at the "Grotto Falls" parking lot. This trail is chosen for its daylight completion, gradual grade, width, cooler northern slope exposure, water access, and avoidance of peak visitor hours.

• The plan covers operations during the months the lodge is open.

• The primary packing trail is a 6.7-mile section of the Trillium Gap Trail within the Great Smoky Mountains National Park.

• Qualified personnel including Farm Managers, Wranglers, and Tenants are employed.

• Involvement of qualified large-animal veterinarians is specified.

• Communication protocols between management, staff, and NPS are outlined.

• Pack trips may be canceled or rescheduled due to weather or trail conditions, requiring communication and approval.

• Bonus pack trips require General Manager approval.

Amendment / Modification

This amendment (0002) to solicitation 140P5326R0008 modifies the following:

• Schedules a site visit for March 31, 2026, at 6:30 AM, weather permitting. This site visit includes a 10-mile hike with 2,743 ft elevation gain.

• Uploads new attachments:

  • Attachment 7: Leconte Lodge Llama operations plan
  • Attachment 8: Equine-related from 2024 GRSM Superintendent's Compendium 2
  • Attachment 9: Site Visit Details
  • Attachment 10: Questions Amendment 2

• Extends the due date for offers to April 10, 2026, at 5 PM EDT.

• Solicitation due date

• New attachments added

• The proposal due date has been extended to April 10, 2026, at 5 PM EDT.

• Bidders should review the newly uploaded attachments for updated information and requirements.

Other / Unclassified

This document outlines regulations and guidelines for the use of horses and pack animals within a park, likely related to a concession or land management opportunity. It details requirements for equine health (Coggins test), designated trails and roads for animal use, restrictions on where animals can be tied, party size limits for backcountry sites, manure management, and prohibited feed types. It also specifies areas for unloading and parking trailers for stock animals.

Potential bidders or concessionaires involved in equine services, trail management, or park operations would need to understand these regulations. This document is crucial for anyone planning to offer horse-related services, manage trails used by horses, or operate within the park's guidelines concerning pack animals. It highlights specific operational constraints and requirements, such as designated parking areas and health certifications, which would impact business planning and execution.

Amendment / Modification

This amendment (0001) to Solicitation 140P5326R0008, dated March 10, 2026, is issued to post a revised Statement of Work (SOW) dated March 5, 2026.

• Statement of Work (SOW)

• The solicitation is for services required to demolish a recreation building located on Mt. LeConte. This is a combined synopsis/solicitation.

• The contract type is Firm Fixed Price.

• This procurement is a 100% small business set-aside.

• The NAICS code is 238910 Site Preparation Contractors, with an estimated size standard of $19M.

• The Period of Performance is from April 15, 2026, to August 1, 2026.

• Offerors are required to register in the System for Award Management (SAM) database prior to award.

• Offerors are highly encouraged to perform a site visit.

• Vendor questions cut-off date: March 20, 2026, 5:00 PM EDT.

• Proposals are due: April 10, 2026, 5:00 PM EDT, via email.

• The contracting office will not provide hardcopies or email copies of the solicitation. No phone calls will be accepted.

Statement of Work (SOW) / Performance Work Statement (PWS)

To demolish the severely deteriorated Recreation Building at Mt. LeConte Lodge and leave the site ready for future development.

• Deconstruct and demolish the entire Recreation Building and its associated features.

• Remove all demolished materials and legally dispose of them off-site.

• Salvage specific materials for future reuse, including:

  • Approximately 900 sq ft of interior wooden tongue & groove boards.
  • Three (3) waterless urinals.
  • Approximately 30 linear feet of copper piping.
  • Two (2) Kwikset Door Handle/Dead Bolt sets.
  • Approximately 800 cubic feet of stone foundation material.

• Stockpile salvaged materials on-site as directed by the COR, coordinating with the concessionaire.

• Remove and cap existing PVC sewer and copper propane gas lines five (5) feet from the building footprint.

• Grade the site to provide an even surface with positive drainage.

• Seed and cover disturbed areas with natural fiber roll pinned to the surface.

• The LeConte Lodge is closed for the season from November 25, 2025, to March 23, 2026. Demolition activities must coordinate with the Lodge's operation schedule for the 2026 season.

• The scope of work is anticipated to take 4 weeks to complete.

• All work and lodging vacated by August 1, 2026.

• The project site is Mt. LeConte Lodge Area, Sevier County, TN, within the Great Smoky Mountains National Park.

• Access is limited to foot travel via trails or airlift operations. Contractor is responsible for procuring airlift services and complying with FAA and HAZMAT regulations.

• A Special Use Permit (SUP) is required for airlift operations.

• Contractor must coordinate work with the Lodge's operation schedule and avoid interference with concessioner, park staff, and visitors.

• No temporary field offices are allowed.

• No water or electric services are available on site; Contractor must provide.

• Strict adherence to safety, environmental, and wildlife protection protocols (including bear safety) is required.

• Contractor must provide all materials, equipment, labor, and incidentals.

• Government will not provide property, materials, or supplies, except for NPS lodging.

• Business hours for deliveries and unloading are 7:30 AM to 5:00 PM, Monday-Friday. On-site work hours vary and must be coordinated.

• Traffic control is required for loading/unloading activities and work on park roads.

• Contractor must submit a Quality Control Plan (QCP) and an Accident Prevention Plan (APP).

• All equipment must be cleaned of foreign soil and plant material before entering the Park.

Form / Attachment / Pricing Sheet

This document is a template for reporting on the Limitation on Subcontracting (LOS) requirements for government contracts. It provides a structured format for contractors to report their subcontracting activities.

• Contract Information: Fields for Contract Number (PIID), Type of Set-Aside, and Total Contract Value.
• Performance Period: Dates for which the report is being submitted.
• Subcontractor Categories: Sections to detail payments made to Similarly Situated Subcontractors (SSS) and Non-Similarly Situated Subcontractors (NSS).
• Calculation: A formula is provided to calculate the Limitation on Subcontracting Percentage.
• Instructions: Placeholders like [Insert PIID], [Insert Type of Set-Aside], [Insert Date], and [Insert SSS/NSS Name] indicate where specific contract and payment data should be entered.

This template is crucial for bidders to understand the reporting requirements related to subcontracting limitations. Prime contractors will need to use this or a similar format to demonstrate compliance with the Small Business Act and other relevant regulations. Bidders should review this template to understand how their subcontracting plan will be measured and reported on throughout the life of the contract, particularly if the contract has a small business set-aside or other subcontracting goals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document, NPS Reference Manual 50B Occupational Safety and Health Program, Chapter 21 – Contractor Operations, outlines the safety and health responsibilities and requirements for contractors performing work for the National Park Service (NPS).

• Establishes that contractors are accountable for minimizing safety and health hazards caused by their operations and activities, in accordance with federal laws and procurement regulations.

• Applies to all construction contracts and contractors performing work for the NPS, regardless of company size or location.

• Mandates that contractors provide a safe and healthful working environment for their employees, as well as protect NPS employees and visitors from job site hazards.

• Contractors must comply with all applicable local, state, and federal safety and environmental regulations and requirements, whichever is more stringent.

• Requires contractors to maintain good housekeeping practices, including ensuring storage areas are free from accumulations of waste, rubbish, and construction debris.

• Mandates the posting of specific information in a commonly accessed area, including DOL required information, emergency contact maps and numbers, a copy of the Site-Specific Safety Plan, and OSHA Form 300A.

• Not explicitly defined in this document, but applies to all contractor operations on NPS project sites.

• Site-Specific Safety Plan (SSSP): Contractors must develop and implement a job-specific SSSP that includes:

  • Signature Sheet with key personnel and contact information.
  • Background Information (contractor, contract number, project name, project description, work locations, phases).
  • Responsibilities and Authority of the employer and personnel.
  • Procedures for coordinating safety with subcontractors and suppliers.
  • Training requirements for new employees, mandatory training, periodic training, and emergency response training.
  • Risk Assessment/Management, including Job Hazard Analysis (JHA) or Phase Hazard Analysis (PHA).
  • Plans, Programs, and Procedures addressing OSHA compliance, housekeeping, safety inspections, emergency contacts, accident reporting, fire protection, hazard communication, public risk management, and severe weather contingency.

• Roles and Responsibilities: Clearly defines responsibilities for NPS employees (Initiating NPS Employee, Contracting Officer, Contracting Officer Representative, Superintendent, Safety Manager/Safety Engineer, NPS Safety Representative) and Contractors.

Form / Attachment / Pricing Sheet

This document is a Base Price Schedule for the LeConte Lodge Recreation Building project in Sevier County, TN. It outlines the costs associated with various demolition and demobilization tasks.

• Mobilization: Includes initial airlift, traffic control, and transport of contractor's tools and equipment.
• Demolition: Covers travel/field overhead, erosion control, salvage of materials, timber structure demolition, building foundation demolition, site clean-up, and grading/seeding.
• Demobilization: Includes clean-up, final airlift, traffic control, and transport of demolished materials and equipment.
• Each item has a quantity of 1 and a unit of 'LS' (Lump Sum).
• Fields are provided for bidders to enter costs for each item, subtotals, and a total.

This schedule is critical for bidders to understand the cost breakdown of the project and to prepare their pricing proposals. It details the specific components of the demolition and demobilization work for which costs must be provided.

Solicitation / RFP / RFQ

This solicitation is for the demolition of the recreation building at the Mt. LeConte Lodge area within Great Smoky Mountains National Park. The site is remote with limited access, and airlift services may be anticipated for mobilization of equipment and materials, as well as for the removal of demolished materials and demobilization.

• Demolition of the recreation building.

• Removal and disposal of demolished materials.

• Potential use of airlift services for equipment and material transport due to remote location and limited access.

• Work must be completed within 4 weeks and no later than August 1, 2026.

• Type of Contract: Firm Fixed Price.

• Period of Performance: April 15, 2026, to August 1, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code is 238910 (Site Preparation Contractors) with a size standard of $19M.

• Proposals are due by April 10, 2026, 5:00 PM EST.

• Submission method: Email to Ashley_Warcewicz@nps.gov.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA).

• Technical proposals will be evaluated on a pass/fail basis.

• Key deadlines: Vendor Questions cut-off date is March 20, 2026, 5:00 PM EST.

• This acquisition is a 100% Small Business Set-Aside procurement.

• Offerors are highly encouraged to perform a site visit.

• Federal Acquisition Regulations require contractors to register in the System for Award Management (SAM) database. Registration must be completed before award.

• Funds are not presently available, but there is a high expectation that funds will become available.

Other / Unclassified

This document is a Wage Determination (No. 2015-4667, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division, for the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in Tennessee (Counties of Monroe, Sevier).

This document is crucial for any bidder on a federal contract in the specified geographic area that is subject to the Service Contract Act. It provides the legally mandated minimum wage and fringe benefit rates that must be paid to service employees performing work under such a contract. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance. The document also outlines Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as the process for conforming unlisted classifications.

Form / Attachment / Pricing Sheet

This document is a template required for bidders to complete and submit with their quotation for the GRSM Recreation Building at LeConte Lodge Demolition project. It is crucial for demonstrating technical acceptability on a Lowest Price Technically Acceptable (LPTA) basis. Failure to include all required entries will result in a "FAIL" rating and ineligibility for award.

• Quoter Information: Requires legal name, UEI, CAGE, Primary Point of Contact (POC) details (name, title, email, phone).
• Relevant Experience (PASS/FAIL): Requires details on two (2) completed projects within the last five (5) years. Projects must be relevant to building demolition in confined areas near active public-use facilities, utilizing limited tools, salvaging materials, and/or airlift operations. Specific fields include Customer/Owner, Location, Relevance (demolition, airlift, or both), brief scope, timing evidence, year completed, Contract/PO Number, and POC details.
• Key Subcontractor Identification (PASS/FAIL): Requires identification of any subcontractors for specialized work (e.g., demolition, airlift operations), including their name, trade/role, and contact information.
• SOW/Specs Compliance Checklist (PASS/FAIL): A checklist requiring bidders to confirm compliance with specific requirements from the SOW/specs, including deconstruction, working near public areas, debris disposal, material salvaging, working in remote areas, airlift operations, traffic maintenance, and completion within a 4-week period by August 1, 2026.
• Period of Performance Acknowledgement: Bidders must acknowledge the period of performance and identify any known constraints.
• Quoter Certification: Requires an authorized representative's signature, date, name, and title, certifying the accuracy of the provided information and compliance with the SOW.

This template directly impacts proposal preparation. Bidders must meticulously complete all sections to meet the "PASS" criteria for technical acceptability. The information provided here will be used for evaluation, and omissions will lead to disqualification. It ensures bidders understand and confirm their ability to meet the specific technical and experience requirements of the demolition project.

Statement of Work (SOW) / Performance Work Statement (PWS)

To demolish the existing Recreation Building and remove all salvageable materials from the Mt. LeConte Lodge area within the Great Smoky Mountains National Park.

• Deconstruction and demolition of the entire Recreation Building and its associated features.

• Removal of all demolished materials and debris off-site to an acceptable landfill or recycling center.

• Salvage and stockpile specific materials on-site as directed by the COR, including:

  • Approximately 900 sq ft of interior wooden tongue & groove boards.
  • Three (3) waterless urinals.
  • Approximately 30 linear feet of copper piping.
  • Two (2) Kwikset Door Handle/Dead Bolt sets.
  • Approximately 800 cubic feet of stone foundation material.

• Final site condition to be graded to provide an even surface, free of irregular changes, with positive drainage, and seeded.

• Location: Mt. LeConte Lodge Area, Great Smoky Mountains National Park, Sevier County, TN.

• Access is limited to foot travel via trails or airlift operations.

• The LeConte Lodge is closed from November 25, 2025, to March 23, 2026. Demolition activities must coordinate with the Lodge's operation schedule for the 2026 season.

• The scope of work is anticipated to take 4 weeks to complete.

• All work and lodging vacated by August 1, 2026.

• Contractor is responsible for procuring airlift services and conforming to all applicable regulations (FAA, HAZMAT).

• A Special Use Permit (SUP) with an aviation plan is required for airlift operations.

• Contractor must provide all materials, equipment, labor, and incidentals.

• No government-furnished property, materials, or supplies, except for NPS lodging.

• Business hours for deliveries and unloading are 7:30 AM to 5:00 PM, Monday-Friday, excluding weekends and Federal holidays.

• On-site work hours will vary and must be coordinated with the COR.

• Traffic control is required along Hwy 441 at the trailhead and Newfound Gap Overlook.

• Strict adherence to safety and environmental regulations (OSHA, EPA) is required.

• Contractor must submit an aviation plan and a traffic control plan.

• Contractor must maintain a Quality Control Plan (QCP).

• Proposal package must include technical approach, key personnel, safety plan, QCP, construction schedule, and proof of insurance.