PANAMAX -26 Lodging, Meals, Conference/Breakout Rms
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, on behalf of US Southern Command (USSOUTHCOM) J79 Training and Exercises, is soliciting proposals for lodging, meals, conference facilities, and transportation services for the PANAMAX 26 Component Planning in Crisis Conference in the Miami, FL area. This requirement supports Partner Nations from April 7, 2026, to April 15, 2026. The acquisition is unrestricted.
Scope of Work
The contractor shall provide comprehensive support including:
- Lodging: Approximately 100 rooms for participants, with check-in on April 7, 2026, and check-out on April 14-15, 2026. This includes single occupancy rooms, early check-in/late check-out options, and standard room amenities.
- Meals: Provision of on-site breakfast, lunch, and dinner for participants. The government will only pay for consumed meals accounted for by vouchers; alcohol is not covered. The vendor must have an on-site restaurant.
- Conference Facilities: An Administration Room (for 20 personnel), a Main Conference Room (for up to 200 participants), and seven Breakout Rooms (for up to 40 participants each). These facilities require specific setups, audiovisual equipment (screens, projectors, speaker systems), internet access, and daily cleaning.
- Transportation: Shuttle service from/to Miami International Airport (MIA) and the hotel for up to 100 attendees.
- Security: The hotel must be in a safe, secure location and pass a Department of Defense (DOD) security assessment, adhering to specific security and force protection measures.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- NAICS Code: 721110 (Hotels and Motels)
- Set-Aside: Unrestricted
- Solicitation Issue Date: March 12, 2026
- Offer Due Date: March 17, 2026, at 08:00 AM
- Period of Performance: April 7, 2026, to April 15, 2026
Submission & Evaluation
Offers must be submitted using Standard Form 1449. Payment will be processed via Wide Area WorkFlow (WAWF). Bidders are required to read the Performance Work Statement (PWS) in its entirety and only submit a quote if they can fulfill every detail. This is a high-visibility event.
Additional Notes
The solicitation includes numerous Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that bidders must adhere to.