Passenger Transportation Services

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Passenger Transportation Services. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. The award will be based on initial quotations, with potential for discussions if needed.

• Passenger Transportation Services.

• Quotations must be submitted electronically.

• Proposals must be in English.

• Incomplete proposals will not be accepted.

• Not specified in this cover letter.

• Pre-quotation Conference: April 16, 2026, at 14:30 (local time) at the US Embassy Vienna. Registration required by April 14, 2026, 10am (local time) by contacting TritscherN@state.gov with full name and nationality.

• Quotation Due Date: May 5, 2026, at 10am local time.

• Submission Method: Electronically to acquisitionsembvienna@state.gov.

• File Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File Size Limit: 30MB per file. Larger submissions must be split into multiple emails, each under 30MB.

• Required Submission Documents:

  1. SF-1449
  2. Section 1, Pricing
  3. Additional information as required in Section 3
  4. Proof of SAM Registration

• Offerors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) prior to submitting their offer. Failure to do so may result in the offer being considered non-responsible.

• This is a cover letter for the RFQ. The full solicitation details are in the attached document.

Solicitation / RFP / RFQ

This solicitation is for passenger transportation services with vehicles and drivers for official visits to the U.S. Tri-Mission in Austria. The contract will be for a one-year base period with two one-year renewal options.

• Provide passenger transportation services including vehicles and drivers.

• Services include managerial, administrative, and direct labor personnel, vehicles, drivers, communication equipment, running expenses (fuel, oil, etc.), servicing, and insurance.

• Vehicles required: Sedans (min. 2-litre engine, 4-door, capacity 4), Vans (capacity 8), SUVs (min. 2-litre engine, 4-door, 4x4, min 150 kW).

• Vehicles must be latest model, in excellent condition, and air-conditioned.

• Contractor must have at least 6 directly registered vehicles and be able to arrange for more as needed.

• Replacement vehicles must be provided within 1 hour of notice for breakdowns or accidents.

• Two-way communication equipment (radios, cellular phones, pagers) required for drivers.

• Drivers must be qualified, experienced, competent, possess appropriate licenses, and pass a U.S. Government security clearance.

• Contractor must provide minimum 15 employee names for security clearance and be able to arrange for as many vehicles and drivers as needed for large visits.

• Subcontractors are allowed on a case-by-case basis; no more than 50% subcontractor drivers.

• Drivers must meet minimum standards including English skills, local knowledge, and valid driver's license.

• Contractor must provide training for drivers.

• Contract Type: Indefinite-delivery, indefinite-quantity with firm-fixed hourly rates.

• Period of Performance: One (1) base year and two (2) unilateral one-year renewal options.

• Minimum Order: EUR 1,000.00

• Maximum Order: EUR 100,000.00

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• Proposals must include a completed SF-1449, Section 1, and information demonstrating ability to perform.

• Required information includes Project Manager name, evidence of established business in Austria or plan to establish one, SAM UEI number, list of clients/references for the past three years (or international experience if no Austrian experience), evidence of personnel, equipment, and financial resources, plan for obtaining licenses/permits, and Certificate of Insurance.

• Past performance information will be used to assess capability, relevance, credibility, and responsibility.

• Award will be made to the lowest priced, technically acceptable, responsible offeror.

• Evaluation factors include Compliance Review, Technical Acceptability, Price Evaluation, and Responsibility Determination.

• No specific set-aside is mentioned.

• The document includes numerous FAR and DOSAR clauses incorporated by reference, covering topics such as contract terms, ordering, payment, security, and prohibitions.

• Specific clauses address security prohibitions and exclusions, including those related to covered telecommunications equipment, FASCSA orders, Sudan, and Iran.

• The document also details the Quality Assurance and Surveillance Plan (QASP) and procedures for handling complaints.

• The Contracting Officer's Representative (COR) is the Motor Pool Supervisor.

Solicitation / RFP / RFQ

This solicitation (19AU9026R0002) is for Passenger Transportation Service. The service requires vehicles and drivers for official visits to the U.S. Tri-Mission in Vienna, Austria.

• Provision of passenger transportation services using vehicles and drivers.

• Specifications for the service are detailed in attached documents.

• The contract will have a one-year base period.

• It includes two (2) one-year unilateral renewal options.

• Pricing is to be provided in EUR, with a 10% VAT included.

• The Offer Due Date is May 5, 2026, at 10:00 AM local time.

• Invoices are to be submitted electronically to VNNFinanceIntake@state.gov.

• The solicitation incorporates FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 by reference, with addenda.

• The acquisition method is listed as RFP (Request for Proposal).

• Specific set-aside information (e.g., Small Business, HUBZone, 8(a), WOSB) is not explicitly detailed in the provided form, but the "THIS ACQUISITION IS" section is marked "UNRESTRICTED OR % FOR:".

• The solicitation number is 19AU9026R0002.

• The Contracting Officer is Zahid M Raja.

• Pricing details, including base year and option year costs, are to be found on the second page, presented in a price table.