Patient Ceiling Lift Systems with Gait Trainer

Quick Summary

The Department of Veterans Affairs (VA), specifically the Portland VA Medical Center, is seeking proposals for Patient Ceiling Lift Systems with Gait Trainers. This is a Combined Synopsis/Solicitation (RFQ) for commercial products and services, anticipating a firm-fixed-price service order. The solicitation is unrestricted, and proposals are due by May 28, 2026, at 10:00 AM Pacific Time.

Scope of Work

This opportunity requires the design, installation, and removal of ceiling-mounted patient lifts and rails within inpatient units 8D and 9D. Key requirements include:

• New lift systems with a minimum lifting capacity of 600 lbs (272 kg).
• X-Y (room-covering) rail design with connection to patient restrooms.
• Continuous charge ceiling lift systems featuring an integrated scale (lbs and kilos), operable via handset, with a preferred privacy display.
• A Gait Trainer Module equipped with upper body support, leg cuffs, and the ability to allow patient bending.
• All components must have internal metal gear assemblies (no plastic).
• A minimum 3-year warranty on the system and 5 years on batteries.
• Compatibility with existing Guldmann, Arjo, and Alpha Modalities loop slings.
• Provision of in-person, on-site training for facility personnel and clinical Safe Patient Handling and Mobility (SPHM) education.
• Removal of current patient lift systems.

Contract Details

• Contract Type: Firm-fixed-price service order.
• Place of Performance: Portland VA Medical Center, Portland, OR 97239, United States.
• Delivery/Installation Schedule: Not earlier than two weeks, but not later than four months after contract award.
• Set-Aside: Unrestricted solicitation.
• Solicitation Number: 36C26026Q0539.
• NAICS Code: 339113.
• PSC: 6515 (Medical And Surgical Instruments, Equipment, And Supplies).

Eligibility & Submission

• Submission Deadline: May 28, 2026, 10:00 AM Pacific Time.
• Submission Method: Electronic via email to Maureen.Sundstrom@va.gov. Offerors should note the 5MB email size limit; multiple emails are permitted. Fax or postal mail submissions are not accepted.
• Evaluation Factors: Adherence to salient characteristics and the Statement of Work is considered more important than price. Offerors must provide sufficient evidence of meeting all requirements.
• Eligibility: Offerors must be an Original Equipment Manufacturer (OEM) or an authorized dealer/distributor and must include an OEM authorization letter. The Nonmanufacturer Rule applies. Service-Disabled Veteran Owned Businesses (SDVOSB) or Veteran Owned Businesses (VOSB) must be registered/certified with the U.S. Small Business Administration.
• Award Basis: Award will be made on an All or Nothing Basis.

Key Dates

• On-site Visit: May 07, 2026, 10:00 AM PST at Portland VA Medical Center.
• Request for Plans: May 07, 2026 - May 13, 2026.
• Questions Accepted: May 13, 2026 - May 18, 2026.
• Proposal Due: May 28, 2026, 10:00 AM Pacific Time.