Patient Hotel Room Accommodations Amendment 0001
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
This is Amendment 0001 to the Patient Hotel Room Accommodations solicitation issued by the NATIONAL INSTITUTES OF HEALTH (NIH), under the Health And Human Services department. The primary purpose of this amendment is to provide comprehensive responses to vendor questions, clarifying key aspects of the requirement for patient lodging in Bethesda, MD 20892. The deadline for responses is May 22, 2026, at 2:30 PM ET.
Key Clarifications from Q&A
- Offeror Type: Only direct offers from local hotels will be considered; travel management companies are not eligible to respond.
- Volume Guarantee: The Government does not guarantee a minimum number of rooms or room nights. Accommodations will be requested on an as-needed basis, with volume fluctuating based on research study participation.
- Scheduling: There is no fixed daily schedule or guaranteed lead time for room requests. Needs will be identified and requested as they arise.
- Distance Requirement: A strict 7-mile radius from the specified address in the Statement of Work (SOW) is mandatory, with no flexibility. Hotels located approximately 11.5 miles away will not qualify.
- Subcontracting: Subcontracting is explicitly not permitted. The offeror must be the hotel directly providing the accommodations and must meet all requirements.
- Room Block vs. Negotiated Rate: The requirement is for accommodations for NIH patients and their authorized family/caregivers on an as-needed basis, not a guaranteed group room block. Reservations will be arranged directly by the Government.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (Amendment)
- Product Service Code: V231 (Lodging - Hotel/Motel)
- Set-Aside: None specified
- Response Due: May 22, 2026, 2:30 PM ET
- Published: May 11, 2026
- Place of Performance: Bethesda, MD 20892, United States
Additional Notes
These clarifications confirm that only direct hotel offers are accepted, emphasize the as-needed nature of the requirement, and reinforce strict adherence to the distance and subcontracting rules. Bidders should note the lack of guaranteed volume and flexible scheduling. For questions, contact Shasheshe Goolsby at shasheshe.goolsby@nih.gov or 301-827-4879.