Pendleton Building Repairs Project E (Adams, OR)

Amendment / Modification

This document is Amendment 0002 to Solicitation 1232SA26Q0209, with an effective date of 02/25/2026.

• The primary purpose of this amendment is to provide Questions and Answers related to the solicitation.

• Specific sections of the solicitation affected by these Q&A are not detailed in this amendment document itself, but are presumed to be in the attached Q&A document.

• The amendment does not explicitly state a change to the proposal submission deadline or evaluation factors. Offerors are instructed to acknowledge receipt of this amendment as per the original solicitation instructions.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Pendleton Building Repairs Project E (RFQ# 1232SA26Q0209).

• Rough Order of Magnitude (ROM): Base Bid is between $100,000 and $250,000. Base Bid combined with Alternate is between $250,000 and $500,000.
• Liquidated Damages: None associated with this project.
• Structural Engineer's Role: The offeror's structural engineer can use the preliminary design and calculations provided in Attachment 04 to create stamped engineering drawings for the tower structure and platforms. The awarded contractor is responsible for providing stamped shop drawings and calculations to meet the criteria listed.
• Permits: No permits are required for the work.
• Exterior Wall/Roof Penetrations: The contractor is responsible for supporting ductwork through wall penetrations and properly sealing them weathertight.
• Fume Hood Installation: Units will be installed against the wall and attached. Both sides are standard height acid storage with vent kit.
• Building Automation System (BAS) Controls: The existing system uses Alerton BMS controls.
• Personnel Qualifications: One qualified individual can fulfill the roles of SSHO, QC, and Superintendent, provided they meet the qualifications for all three positions.
• Delegated Design: The awarded contractor is responsible for providing stamped shop drawings and calculations for the HVAC support structure and foundation.
• Special Inspections: The contractor is responsible for hiring and paying for special inspections.
• Fume Hood Duct Material: PVC Ductwork is required per drawing notes on fume hoods (specification 233116). Stainless steel ductwork is required for connections to EF-003-03 (specification 233100).

This document clarifies key aspects of the project scope, responsibilities, and material requirements, which may influence bidder proposals and understanding of the solicitation.

Amendment / Modification

This document is Amendment 0001 to Solicitation 1232SA26Q0209, with an effective date of March 19, 2026.

• The primary purpose of this amendment is to provide a copy of the Site Visit Sign-In Sheet.

• The Site Visit Sign-In Sheet is attached.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. The original solicitation remains in effect except as modified herein.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit conducted on March 19, 2026, for the Pendleton Building Repairs Project (RFQ# 1232SA26Q0209) at the Columbia Plateau Conservation Research Center in Adams, Oregon. It records the names, companies, contact information, and signatures of attendees.

• Date and time of the site visit.
• Project name, RFQ number, and location.
• Government agency (USDA - ARS).
• List of attendees with their company affiliation.
• Contact information (email and phone) for attendees.
• Signatures of attendees.
• Important deadlines for submitting questions (March 25, 2026, 12:00 p.m. Pacific Time).

This document confirms attendance at the site visit, which is often crucial for understanding project requirements. It also reiterates the deadline for submitting questions related to the solicitation, emphasizing that only written questions submitted by this deadline will be considered and that discussions at the site visit are not binding unless incorporated into the solicitation via amendment.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the Pendleton Building Repairs Project E, located in Adams, OR. The United States Department of Agriculture (USDA), Agricultural Research Service (ARS) at the Columbia Plateau Conservation Research Center requires labor, supervision, tools, and materials for building repairs as described in the attached scope documents. The work must be performed in accordance with the terms, conditions, drawings, and specifications provided.

• Project: Pendleton Building Repairs Project E.

• Optional Alternate: Hood Install Lab 312.

• Period of Performance: 360 days from Notice to Proceed.

• Attachments: The solicitation references several attachments including Terms and Conditions, Specifications, Drawings, Structural Calculations, and a Department of Labor General Decision Number.

• Contract Type: Anticipated Firm Fixed Price Contract.

• Award: One award is anticipated.

• Site Visit: Scheduled for March 19, 2026, at 10:00 a.m. Pacific Time. RSVP required by March 18, 2026.

• Questions Deadline: March 25, 2026, by 12:00 p.m. Pacific Time.

• Quote Submission: Must be submitted via email by the due date and time to Spencer Hamilton at spencer.hamilton@usda.gov. Quotes must include company letterhead, pricing, SAM UEI, acknowledgement of amendments, active SAM.gov registration, and completed electronic representations and certifications.

• Evaluation Criteria: Lowest price technically acceptable. Technical Acceptability will be rated "acceptable" or "unacceptable." Factors include Technical Experience and Past Performance. Price will be evaluated for fairness and reasonableness.

• Offer Acceptance Period: Prices must be held firm for 90 calendar days from the quote receipt date.

• No specific set-aside is mentioned in the provided pages. Offerors are not required to meet a qualification requirement to be eligible for award.

• Bonding requirements are detailed, including bid guarantees for proposals over $150K and payment/performance bonds for awards over $35,000.

• Numerous FAR clauses are incorporated by reference, covering various aspects of construction, labor, and business practices.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Specifications.pdf", appears to be a detailed set of specifications for the "Pendleton Building Repairs Project E". It outlines the requirements for various aspects of the project, including:

• General Requirements: Summary of the project, substitution procedures, project management, submittal procedures, governmental safety requirements, quality requirements, references, temporary facilities, and product requirements.
• Execution: Details on how the work is to be performed, including cutting and patching, progress cleaning, and protection of installed construction.
• Materials: Specifications for materials used in the project, including concrete reinforcing, cast-in-place concrete, and HVAC insulation.
• Systems: Specifications for various building systems such as plumbing, air, gas, vacuum, HVAC, refrigerant piping, hydronic piping, electrical systems, and instrumentation and control systems.
• Closeout: Requirements for project closeout, including operation and maintenance data, project record documents, and final acceptance.

This document is extensive and covers a wide range of technical specifications for the building repairs. Key elements include detailed requirements for:

• Materials: Concrete, steel reinforcement, HVAC insulation, refrigerant piping, metal ducts, nonmetal ducts, electrical conductors, grounding, panelboards, wiring devices, fuses, enclosed switches, and more.
• Systems: Plumbing, HVAC, air, gas, vacuum, refrigerant, hydronic piping, and electrical systems.
• Installation and Execution: Procedures for installation, testing, adjusting, balancing, and commissioning of various systems.
• Safety and Quality: Requirements for governmental safety, quality assurance, and field quality control.
• Documentation: Requirements for submittals, record documents, and operation and maintenance manuals.

This document is critical for any bidder interested in the "Pendleton Building Repairs Project E". It provides the comprehensive technical requirements that must be met to successfully bid on and execute the project. Bidders must carefully review these specifications to understand the scope of work, material requirements, installation procedures, safety protocols, and quality standards. Failure to adhere to these specifications could lead to non-compliance, rejection of bids, or issues during project execution. It is essential for bidders to ensure their proposed products and methods align with these detailed requirements.

Forms / Attachments / Pricing Sheets

This document contains the architectural drawings for the USDA Agricultural Research Service Pendleton Building Repairs Project E. It details the scope of work for modifications to the HVAC system in Building 003 to accommodate new fume hoods.

• Project Overview: Modifications to the HVAC system in Building 003 to install new fume hoods and supplemental heating/cooling systems.
• Base Bid Scope: Installation of an exhaust system for a 6ft fume hood in Room 306, supplemental heating/cooling, electrical connections, and exterior structural platform design for a fume hood blower.
• Alternate 01 Scope: Installation of a fume hood and exhaust system in Room 312, electrical connections, and exterior structural platform design for a fume hood blower.
• Sheet Index: Lists all included drawings covering General, Mechanical, and Electrical aspects of the project.

These drawings are critical for bidders to understand the physical layout, existing conditions, and proposed modifications for the HVAC system. They provide the detailed technical specifications required for accurate bidding and execution of the project, including ductwork, piping, equipment locations, and structural support requirements for new fume hoods and associated systems.

Form / Attachment / Pricing Sheet

This document contains structural calculations for the ARS Pendleton Fan Support Frame project located in Adams, OR, for the client USDA. It details the engineering analysis performed by Coffman Engineers.

• Loads: Calculations for gravity and seismic loads, including blower and tower weights, and seismic design category parameters.
• Wind Loads: Analysis of wind speed, velocity pressure, and resulting wind loads on the blower and frame.
• Footing Design: Calculations for footing design based on total dead loads, lateral wind, and overturning forces, including checks for a 12" thick mat footing.
• Foundation Strength Design: Analysis of foundation strength, including maximum pressure and bending moments, with a check for a 12" thick footing.
• ASCE Hazard Reports: Referenced reports for wind and seismic data, including specific parameters like wind speed, seismic response spectra, and site soil class.
• Oregon Snow Loading: Information indicating that snow load is not expected to govern the footing design, with wind and seismic loads being the primary considerations.

This document provides critical structural engineering data and calculations that bidders must consider when developing their proposals. It outlines the environmental loads (wind, seismic) and structural requirements that the fan support frame and its foundation must withstand. Understanding these calculations is essential for accurately estimating material, labor, and design costs, and for ensuring compliance with structural integrity standards.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage rates applicable to building construction projects in Umatilla County, Oregon. It provides prevailing wage rates and fringe benefits for various construction trades, as determined by the U.S. Department of Labor. Bidders on relevant federal or federally-assisted construction projects must adhere to these wage rates.

• General Decision Number: OR20260089 (dated 01/02/2026)
• Superseded Decision Number: OR20250089
• State: Oregon
• County: Umatilla County
• Construction Type: Building (does not include single-family homes or apartments up to and including 4 stories).
• Trades and Rates: Lists specific trades (e.g., Heat & Frost Insulator, Bricklayer, Carpenter, Electrician, Operator, Ironworker, Laborer, Plumber, Sheet Metal Worker) with their corresponding hourly wage rates and fringe benefits.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), with specific requirements and minimum rates for 2025.
• Union Rate Identifiers: Explains the coding system for identifying union rates.
• Wage Determination Appeals Process: Outlines the procedures for appealing wage determinations.

This document is crucial for bidders to accurately estimate labor costs for construction projects in the specified area. It establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on covered contracts, ensuring compliance with federal labor standards.

Form / Attachment / Pricing Sheet

This document, Form ARS-371, is a Construction Progress and Payment Schedule. It is used to detail the planned progress of work and the schedule of payments for a construction contract. It is required even if partial payments are not requested.

• Contract Information: Contract Number, Project, Location, Amount, Calendar Days, Starting Date, Completion Date, Contractor's Name & Address.

• Progress Schedule: Breakdown of work by branch, including estimated value, percentage of total work, and planned start and completion dates for each branch.

• Schedule of Payments: Columns for tracking completed work, payments made, and total completed work.

• Change Orders/Amendments: Section for items related to Change Orders, Amendments, and other modifications.

• Remarks: A section for additional notes.

• Signatures: Contractor's signature and Contracting Officer's approval.

• Submit within 14 calendar days after receipt of Notice to Proceed.

• Complete all contract information blocks.

• Detail each branch of work in Column A (Value) and Column B (Percent of Work).

• Provide approximate start and completion dates for each branch in Columns C and D.

• The final completion date in Column D must not exceed the overall contract completion date.

• Submit to the Contracting Officer for approval.

This form requires bidders to outline their planned construction schedule and payment milestones. It is crucial for understanding the project timeline, breakdown of work, and how payments will be processed. If partial payments are requested, an approved copy of this form must accompany each Payment Request (Form ARS-372), and specific columns (E, F, G) must be filled out based on completed work.

Form / Attachment / Pricing Sheet

This document is the "Contractor's Request for Payment Transmittal" (Form ARS-372). It is used by contractors to request payment for work completed under a contract. It serves as a transmittal for progress payment certifications.

• Contract Number, Project, Location, Requisition Number
• Partial Payment Number and Final Payment indicator
• Period of Performance (Beginning and Ending)
• Breakdown of payment request including:
  • Amount of original contract
  • Change orders and/or amendments
  • Total adjusted contract prices
  • Value of work completed to end of period
  • Value of material stored at the site
  • Total value of work completed and stored material
  • Retainage
  • Total due contractor through end of this period
  • Less previous requests
  • Net amount due contractor this payment
• Section for detailing material stored at the site (Description and Value)
• Contractor's Progress Payment Certification with four certification statements.
• Signature blocks for Contractor's Authorized Representative, Recommended for Payment (EPM, COR, CM or A-E), and Concur (EPM or COR).
• Date signed fields for each signature.

This form outlines the specific financial and certification information a contractor must provide when requesting payment. Bidders should understand this process as it details how payments are calculated and certified throughout the contract lifecycle. It is essential for understanding the payment flow and requirements associated with contract performance.