Personnel Life Support Services National Scout Jamboree

Form / Attachment / Pricing Sheet

This document appears to be a site map, likely intended to provide a visual layout of a facility or area relevant to a potential contract. It may be used by bidders to understand the physical environment for a project.

The document contains several slides depicting site layouts with various marked areas and dimensions. Key elements include:

• Designated areas such as 'Sleeping Area', 'DFAC' (Dining Facility), 'Latrines', 'Gym + MWR' (Morale, Welfare, and Recreation).
• Infrastructure elements like 'Generator', 'Dust Suppression Route', and 'Parking'.
• Approximate dimensions are indicated for some areas (e.g., '2500 sq', '800 sq', '500 sq').
• Specific features like 'Laundry Trailer(s)' and 'Senior Task Force Staff Sleeping Quarter(s)' are noted.

This site map is relevant for bidders to visualize the physical scope and layout of the work site. It can help in understanding logistical considerations, space requirements, and the placement of various facilities or operational areas, which may influence project planning, resource allocation, and proposal development.

Other / Unclassified

This document is an attendance roster for a site visit held on March 5, 2026, at the Summit Bechtel Reserve in Glen Jean, WV. The site visit was for Solicitation (RFP) # W912L8-26-R-A002, concerning NSJ 2026 Personnel Life Support Services.

• Government Representatives:

  • Eric Davis (USPFO for WV, Contract Specialist)
  • CW3 Grant Dale (WVARNG, Contracting Officer’s Representative)
  • CW2 Dakota Layne (WVARNG, BSA Budget Officer)

• Vendor Representatives:

  • Kendall Franklin (Terrestris LLC)
  • Alyssa Everett (Terrestris LLC)
  • Andrew Spencer (Kastel/ITS)
  • Keith Gates (Saebel Enterprises)
  • Timothy Kelly (Kelly & Company)
  • Michael Shuen (Kelly & Company)
  • Chuck Downie (THS)
  • Daniel Camp (Effort)
  • Mark Nash (Effort)
  • Jack McKay (Rockwell American Services)

This roster provides a list of individuals and their organizations who attended the site visit. Potential bidders can use this information to understand who participated in the site visit, potentially identify key stakeholders or competitors, and note the presence of government representatives involved in the contracting process.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Solicitation Number W912L826RA002, addressing various sections of the Performance Work Statement (PWS) and other contractual elements.

• Period of Performance: Mobilization can start no earlier than June 30th. The operational period is July 14, 2026 - August 2, 2026.
• Places of Performance: A map detailing additional places of performance is provided as a separate attachment.
• Water & Waste Disposal: No onsite drains for clean or grey water are available; contractors must arrange their own disposal. Potable water fill points are not guaranteed by the government; contractors must source independently.
• Food Handler Certification: A current ServSafe Food Handler Certification is acceptable.
• Meal Quantities: For July 17-31, contractors should price 16,875 meals, not the initially stated 18,800.
• Tent Requirements: Soft-sided tents are acceptable if they meet PWS requirements. Multiple smaller sleeping tents are acceptable. Isolation tents have been removed. Common areas are required in sleep tents.
• Sleeping Tent Space: The PWS has been updated to display 54 sq ft per person, accepting less than the previously stated 75 sq ft if compliant with OSHA and Army standards.
• Linens/Bedding: The contractor is not required to provide linens, bedding, pillows, towels, foot lockers, or hygiene kits.
• Dining Facility (DFAC): The DFAC tent will be sized to seat up to 375 personnel simultaneously, along with tables and chairs. A strict square footage minimum is not enforced; offerors should demonstrate seating capacity.
• Support Tents: All support tents require power generation. There will be no support structure at the Glen Jean Armed Forces Center.
• Refrigeration: Weatherproof refrigeration containers may be placed outside, but the tent is still required for other purposes. Units are for contractor storage of rations and ice.
• Ice Containers: One container is required for ice at RCMA.
• Drinking Water: The requirement is 12,360 gallons for a 19-day period (July 14 - August 1), supporting varying numbers of soldiers.
• Showers/Sinks/Latrines: Containerized facilities can be mobile trailers. A total of 38 drinking stations are required.
• Past Performance: Offerors must identify projects where they held the contract directly. The past performance period is limited to the last 3 years. A Past Performance Questionnaire (PPQ) is available as an attachment.
• Proposal Submission: The proposal submission deadline has been extended to April 6, 2026, at 4:00 PM EDT.

Several PWS sections have been edited based on these clarifications. The proposal submission deadline has been extended. Past performance requirements and submission methods have been clarified.

Performance Work Statement (PWS)

This PWS outlines the requirements for providing BSA Personnel Life Support Services for a Self-Sustaining Base Camp, similar to those provided for the 2019 World Scout Jamboree and the 2023 National Scout Jamboree.

The contractor shall provide all necessary personnel, equipment, tools, materials, supervision, and quality control for the Self-Sustaining Base Camp. Key services include:

• Food Services: Preparation and serving of meals (breakfast, lunch, dinner, midnight meals) for approximately 375 personnel at Combat Trains Command Post (CTCP) Victory. This includes providing dining tents, kitchen equipment, and adhering to food safety standards.

• Lodging: Provision of sleeping tents with specified square footage per person, fire extinguishers, smoke detectors, lighting, HVAC, and electrical outlets. Tents must withstand 75 mph winds and be leak-free.

• Support Facilities: Erection and maintenance of dining facility tents, support tents (various sizes for office, maintenance, etc.), and common areas within housing tents.

• Utilities & Infrastructure: Provision of potable water, sanitation (latrines, sinks), waste water removal, dumpsters, trash cans, dust suppression, and portable light tower sets.

• Specialized Equipment: Provision of refrigeration containers for food and ice, ice (cubed and block), portable shower units, industrial wash units, traffic barriers, portable guard shacks, mobile/temporary hardwall units for sleeping and offices, workout and MWR lounge equipment, and laundry trailers.

• Quality Control Plan (QCP) required within 10 days of award.

• Adherence to Army Technical Bulletin 530, Tri-Service Food Code.

• Food Service Director must have ServSafe certification; food preparers must have WV Food Handlers Card or equivalent.

• Tents must withstand 75 mph winds and leaks repaired within 4 hours.

• Latrines serviced daily.

• Drinking water tested twice daily.

• Specific performance standards are detailed in Technical Exhibit 1 (Performance Requirements Summary).

• Period of Performance: July 14, 2026, to August 02, 2026 (20 Days).

• Place of Performance: Combat Trains Command Post (CTCP) Victory (Fayette County, WV) and support tentage at Raleigh County Memorial Airport (RCMA).

• Security: Compliance with installation access and security policies, background checks, Awareness Training (AT) Level 1, iWATCH training, COMSEC/IT security, and OPSEC training.

• Personnel: Contractor employees must identify themselves as contractors, wear distinguishing badges, and have a designated Contract Manager (CM).

• Government Furnished: Limited utilities (drains) will be provided.

• Contractor Furnished: All other items not specified as Government-Furnished.

• Reporting: Service Contract Reporting (SCR) is required annually.

• Data Rights: Government has unlimited rights to all documents/materials produced.

Form / Attachment / Pricing Sheet

This document is a "Performance Assessment Questionnaire" sent to offerors in support of Request for Quotation (RFQ) W912L8-26-R-A002 for BSA Personnel Life Support Services. Its purpose is to gather factual, accurate, and complete information about the offeror's past performance on similar government or commercial contracts to aid in the competitive source selection process.

• Rating Definitions: Provides definitions for "Substantial Confidence," "Satisfactory Confidence," "Limited Confidence," and "No Confidence" to guide the evaluation.
• Part I: To be completed by the Offeror: Collects identification details of the contract being assessed.
• Part II: Evaluation (To be completed by Point of Contact – Respondent): This section requires the respondent to evaluate the offeror's performance in several areas, including:
  • Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship
  • Effectiveness of Project Management (including use and control of subcontractors)
  • Timeliness of Performance for Services and Product Deliverables
  • Effectiveness in Forecasting and Controlling Estimated Costs (for Cost Reimbursement Type Contracts Only)
  • Commitment to Customer Satisfaction and Business-like Concern for its Customers' Interest
  • General Comments
  • Other Information Sources
• Part III: Return Information: Instructions for returning the completed questionnaire.

This questionnaire is critical for potential bidders as it outlines the specific criteria and areas of past performance that the government will evaluate. The responses provided by past clients will directly influence the offeror's past performance score, a key factor in the source selection for the RFQ. Bidders should ensure they understand these evaluation areas and encourage their past clients to provide thorough and accurate assessments.

Amendment / Modification

• Site Visit Information: A site visit is scheduled for Thursday, March 5th, 2026, at 11 AM EDT. Offerors must RSVP by email to eric.r.davis63.civ@army.mil by 4 PM on Wednesday, March 4th, 2026. The meeting location is 409 Wood Mountain Rd, Glen Jean, WV 25846. Attendees will travel to the site as a group.

• Addendum to 52.212-1: The "Instructions to Offerors - Commercial Products and Commercial Services" section has been modified.

• PPQ Submission Date: The PPQ submission date in Addendum to 52.212-1 Paragraph 6.7 has been updated.

• New Attachments: A PPQ template and a Q&A sheet have been added to address offeror questions.

• Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

• Paragraph 6.7 (PPQ Submission Date)

• The amendment provides updated information regarding a site visit and includes new templates/documents for offerors. It also updates a deadline related to PPQ submission.

Solicitation

This solicitation, W912L826RA0020001, is for National Scout Jamboree Personnel Life Support Services. The government is procuring a comprehensive life support base and services for the National Scout Jamboree.

Services include:

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Potable water delivery and distribution.

• Lodging for up to 375 personnel.

• HVAC, generated power, and lighting.

• Support tents (dining, operational command, etc.).

• Ice, latrines, black and grey water removal, and showers.

• Fuel for contracted support equipment.

• Sinks, dumpsters, trash cans, and trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Food: delivery, preparation, and serving.

• Service Contract Reporting.

• Contract type is not explicitly stated but implied to be Firm Fixed Price based on item descriptions.

• Period of Performance: July 14, 2026 to August 02, 2026.

• Applicable Wage Determination: No. 2015-4295, dated 12/03/2025.

• NAICS Code: 561210, Size Standard: $41,500,000.00.

• Offer Due Date: March 20, 2026, 04:00 PM Local Time.

• Proposals must be submitted electronically.

• Evaluation factors include Technical Capability, Past Performance, and Price.

• A site visit is scheduled for March 5th, 2026, at 11 AM EDT. RSVP required by March 4th, 2026.

• This acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses, including those related to Service Contract Act, wage determinations, and electronic invoicing via WAWF.

Questions & Answers / Clarifications

This document contains questions submitted by potential offerors regarding Solicitation No. W912L8-26-R-A002, "Personnel Life Support Services for the National Scout Jamboree," and the government's responses.

• Incumbent/Recompete: This is a new requirement. A contract for similar services (W912L823P0014) was awarded in 2023.
• Past Performance (Subcontractor Role): The government will only evaluate past performance references where the offeror acted as the prime contractor. Performance in a subcontractor role will not be considered.
• Site Visit: A site visit is scheduled for Thursday, March 5th, 2026, at 11 AM EDT. Offerors must RSVP by email to eric.r.davis63.civ@army.mil by 4 PM on Wednesday, March 4th, 2026. The meeting location is 409 Wood Mountain Rd, Glen Jean, WV 25846. All attendees must arrive by 11 AM EDT and will travel to the site as a group.
• Past Performance Questionnaire (PPQ): The PPQ, referenced in Section 6.7, is now available as an attachment in the SAM.gov solicitation posting.

This Q&A document clarifies evaluation criteria for past performance and provides essential details for the mandatory site visit, including RSVP instructions and deadlines. It also confirms the availability of the Past Performance Questionnaire.

Solicitation / RFP / RFQ

This solicitation, W912L826RA002, is for "National Scout Jamboree Personnel Life Support Services." The government is procuring services to provide a self-sustaining base at Combat Trains Command Post (CTCP) Victory in Fayette County, WV, and additional support tentage at Raleigh County Memorial Airport (RCMA). The services encompass site design, preparation, and maintenance; potable water delivery and distribution; lodging for up to 375 personnel; HVAC; generated power; lighting; cots; support tents; ice; latrines; black and grey water removal; showers; fuel for contracted equipment; sinks; dumpsters; trash removal; interior lighting for tents; and exterior generated tower sets.

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Potable water delivery and distribution.

• Lodging for up to 375 personnel.

• HVAC, generated power, and lighting.

• Provision of cots and support tents (dining, operational command, etc.).

• Ice, latrine services, and black/grey water removal.

• Shower facilities.

• Fuel for all contracted support equipment.

• Sink facilities, dumpsters, and trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Food: delivery, preparation, and serving.

• The contract is set aside for Small Business.

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: $41,500,000.00

• Pricing Arrangement: Firm Fixed Price for all listed items.

• Offer Due Date: March 20, 2026, 04:00 PM Local Time.

• Proposals must be submitted electronically to the Contracting Officer.

• Evaluation factors: Technical Capability, Past Performance, and Price.

• NIST SP 800-171 Assessment is required for contractor network security.

• This acquisition is set aside for Small Business.

• The period of performance for Item 0001 is from July 14, 2026, to August 02, 2026.

• Applicable Wage Determination: No. 2015-4295, dated 12/03/2025.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4295, Revision No. 30) for the Service Contract Act, applicable to the West Virginia counties of Fayette and Raleigh. It lists various occupational classifications with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any bidder responding to a solicitation that requires services covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs and wage rates comply with this determination to be considered compliant. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum pay rates.
• Fringe Benefits: Details on Health & Welfare benefits ($5.55/hour or $222.00/week), paid vacation (based on years of service), and paid holidays (11 per year).
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), including specific hourly rates and conditions for their application.
• Hazardous Pay: Information on differentials for working with ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Guidance on contractor responsibilities for providing and maintaining uniforms.
• Conformance Process: Instructions for requesting authorization for additional classifications and wage rates not listed in the determination, using Standard Form 1444 (SF-1444).

Performance Work Statement (PWS)

This PWS outlines the requirements for providing BSA Personnel Life Support Services for a Self-Sustaining Base Camp, similar to those provided for previous national scout jamborees. The services are for the West Virginia Army National Guard.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary for the Self-Sustaining Base Camp. Key services include:

• Food Services: Preparation and serving of meals (breakfast, lunch, dinner, midnight meals) for approximately 375 personnel daily at Combat Trains Command Post (CTCP) Victory. This includes providing dining tents, kitchen equipment, and adhering to food safety standards.

• Lodging: Provision of sleeping tents with specified square footage per person, fire extinguishers, smoke detectors, lighting, HVAC, and power outlets. Tents must withstand 75 mph winds and include flooring.

• Support Facilities: Erection and maintenance of various support tents, including dining facilities, isolation tents, service member tents, office tents, and maintenance tents, all equipped with HVAC, lighting, and power.

• Utilities & Sanitation: Provision of potable drinking water, portable shower units, sink units, latrines, and industrial wash units. Maintenance and daily servicing of latrines are required.

• Waste Management: Removal of wastewater from all operations and provision of covered, animal-resistant dumpsters and trash receptacles, with daily emptying.

• Logistics & Infrastructure: Provision of refrigeration containers for food and ice, ice supply, portable guard shacks, traffic barriers, portable light tower sets, and dust suppression trucks.

• Morale, Welfare, and Recreation (MWR): Provision of workout and fitness equipment, and MWR lounge equipment and furniture.

• Laundry Services: Provision of laundry cleaning trailers with washers and dryers.

• Connectivity: Adequate Wi-Fi coverage in key areas.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific performance standards are detailed in Technical Exhibit 1, including zero deviation for food, sleeping tents, daily drinking water, latrines, and mobilization.

• Period of Performance: July 14, 2026, to August 02, 2026 (20 Days).

• Place of Performance: CTCP Victory (south region of Summit Bechtel Reserve, Fayette County, WV) and additional support tentage at Raleigh County Memorial Airport (RCMA).

• Security: Compliance with all installation access and security policies, including background checks, AT Level 1 training, and iWATCH training.

• Information Assurance: Compliance with COMSEC/IT security regulations, including IA training and potential background investigations.

• Personnel: Contractor employees must identify themselves as contractors and wear distinguishing badges. A Contract Manager (CM) must be designated.

• Mobilization/Demobilization: Site setup by July 12, 2026, and site restoration to original condition by August 11, 2026.

• Reporting: Service Contract Reporting (SCR) is required annually.

• Data Rights: Government has unlimited rights to all documents/materials produced.