Peterson SFB Air Handling Unit Repair

Solicitation / RFP / RFQ

This solicitation (FA251726Q0024) is for the refurbishment of an Air Handling Unit (AHU) at Building 1171. The project involves repairing or replacing several AHU components. The North American Industry Classification Standard (NAICS) code is 238220, with a size standard of $19,000,000.00.

• Refurbishment of an existing Trane AHU (s/n U3A26715).

• Repair or replacement of AHU components.

• Removal and replacement of all fan bearings and fan shaft.

• Ensure no vibration and conduct static air pressure tests to verify cubic feet per minute production.

• Startup of the system, including the Variable Frequency Drive.

• Test airflow to verify it matches original design.

• Work schedule to be provided as a Gantt chart for government review and approval.

• Contract type is not explicitly stated, but the solicitation is a Request for Proposal (RFP).

• Period of Performance: May 1, 2026, to July 30, 2026 (90 calendar days from Notice to Proceed).

• Offer Due Date: April 23, 2026, at 12:00 PM.

• Evaluation factors include Price, Technical Acceptability, and Past Performance.

• Proposals must be submitted in accordance with FAR 52.212-1.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Inspection and Acceptance Location: Destination (Peterson AFB, CO).

Other / Unclassified

This document provides instructions and details for a mandatory site visit related to Solicitation FA251726Q0024 for the Repair of Building 1171 Air Handling Unit (AHU). The site visit is intended to allow potential offerors to inspect existing site conditions.

• Site Visit Date & Time: Wednesday, 15 April, from 1300 to 1345 Mountain Standard Time (MST).
• Location: Building 1171, 201 W. Stewart Ave, Peterson SFB, CO 80914. Parking is available in front of Building 1171.
• RSVP Required: All attendees must RSVP by Monday, 13 April, no later than 1500 MST to gain access to Peterson Space Force Base. Late submissions will not be accepted.
• RSVP Submission: Email RSVPs to 2d Lt Stephen Hayden at stephen.hayden.1@spaceforce.mil.
• Required RSVP Information: Full Name, Date of Birth, Valid Driver's License Number, and Driver's License Issuing State for each attendee.
• Base Access Procedure: Attendees must first report to the Peterson SFB West Gate Visitor Center to obtain a temporary visitor pass. The Visitor Center is located at W Stewart Ave, Colorado Springs, CO 80914. Arrive early to account for processing times.
• Vehicle Requirements: Drivers must have a valid driver's license, current vehicle registration, and proof of vehicle insurance readily available.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices to offerors or quoters for submitting proposals in response to a solicitation.

Proposals must include:

• A Cover Letter with specific company information (Name, Small Business Status, Point of Contact, CAGE Code, UEI number) and statements of understanding and compliance with the SOW and solicitation terms.
• A Price Proposal detailing pricing in accordance with the Contract Line Items (CLINS) specified in the solicitation.
• A Technical Proposal addressing factors described in the "Evaluation Factors for Award" section. The Technical Proposal is limited to 5 pages (excluding cover letter and price proposal).

Not specified in this document.

• Proposals must be submitted in writing, including both price and technical components, by the due date and time specified in the solicitation.
• Questions regarding the solicitation must be submitted in writing via email to the designated points of contact no later than a specified deadline (e.g., 3 calendar days before the closing date).
• Official answers to questions will be posted publicly via an amendment on SAM.gov.
• Questions submitted after the deadline may not be answered.

Not specified in this document.

• Pages in excess of the 5-page limit for the Technical Proposal will not be reviewed.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for a firm-fixed price contract. The government intends to award to the responsible Offeror whose offer is the Lowest Price Technically Acceptable (LPTA).

Evaluation will be based on three factors:

• Factor 1: Total Price

• Factor 2: Technical Acceptability

  • Subfactor 1.1: Salient Characteristics: Offerors must describe how their proposed solution meets the requirements outlined in the Salient Characteristics.
  • Subfactor 1.2: Delivery Lead Time: Proposals must include a guaranteed lead time.

• Factor 3: Past Performance: The government will evaluate past performance using information from CPARS and SAM.gov. Unknown or sparse past performance will be considered "neutral" and thus "acceptable".

• Contract Type: Firm-fixed price.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).

• Evaluation Process:

  1. Review of quoted pricing for reasonableness, ordered from lowest to highest.
  2. Technical proposals of the lowest-priced offers will be evaluated as "Acceptable" or "Unacceptable" for Technical Acceptability.
  3. Technical evaluation will conclude when all quotes are evaluated or two technically acceptable quotes are found.
  4. Award will be made to the lowest priced and technically acceptable offer.

• Acceptable Proposal: Clearly meets minimum requirements and demonstrates satisfactory understanding.

• Unacceptable Proposal: Does not clearly meet minimum requirements.

• Offers may be rejected if they take exceptions to requirements or indicate a lack of understanding.

Not specified in this document.

To be eligible for award, an offeror must receive an "Acceptable" rating for both Subfactors 1.1 and 1.2 under the Technical Acceptability Factor. An "Unacceptable" rating in either subfactor will render the entire proposal Technically Unacceptable and ineligible for award.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in El Paso and Teller Counties, Colorado.

• Lists specific occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors.
• Details requirements for vacation and holidays.
• Provides information on hazardous pay differentials and uniform allowances.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. It ensures that contractors will pay their employees at least the determined minimum wage and provide the specified fringe benefits, directly impacting the cost proposal and overall bid competitiveness.