Peterson SFB Air Handling Unit Repair

Amendment / Modification

This amendment (0002) extends the solicitation deadline and addresses a Request for Information (RFI) regarding a specific part.

• Solicitation Deadline: Extended to Friday, May 1st at 12 PM MST.

• RFI Response: Clarification provided regarding a part's serial number and shaft size. The government relies on their Colorado Springs account manager, Danny Marsh, for parts and equipment information. The contractor cannot be told which specific shaft to provide in their proposal.

• The proposal due date has been extended to Friday, May 1st at 12 PM MST.

• Offerors are advised to consider the RFI response when preparing their quotes.

Amendment / Modification

This amendment (0001) corrects an administrative error found in the Evaluation Factors attachment of the original solicitation (FA251726Q0024, dated 08 Apr 2026).

Specifically, the term "Mobile Surveillance System" was mistakenly included in Subfactor 1.1 and has now been removed to prevent confusion regarding the actual requirements.

• Evaluation Factors attachment (Subfactor 1.1)

• No changes to proposal deadlines, requirements, or evaluation factors other than the correction noted above.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for a firm-fixed-price contract award. The government intends to award to the responsible Offeror whose offer is the Lowest Price Technically Acceptable (LPTA).

Offers will be evaluated based on the following factors:

• Factor 1: Total Price

• Factor 2: Technical Acceptability

  • Subfactor 1.1: Salient Characteristics: Offerors must describe how their proposed equipment meets the requirements outlined in the Salient Characteristics. Proposals must clearly state how the solution meets each characteristic.
  • Subfactor 1.2: Delivery Lead Time: Proposals must include a guaranteed lead time.

• Factor 3: Past Performance: The government will evaluate the past performance of the lowest evaluated priced technically acceptable offer. Information may be gathered from CPARS and SAM.gov. Offerors with no or sparse past performance information will be considered to have unknown ("neutral") past performance, which will be deemed "acceptable" in this context.

• Contract type: Firm-fixed-price.

• Evaluation Process:

  1. The government will first review quoted pricing, ordering offers from lowest to highest, and evaluate for reasonableness.
  2. Starting with the lowest quoted price, technical proposals will be evaluated as "Acceptable" or "Unacceptable" based on Salient Characteristics and Delivery Lead Time.
  3. Technical evaluation will cease once all quotes are evaluated or two technically acceptable quotes are found.
  4. Only technically acceptable offers will be considered for award.
  5. Award will be made to the offeror with the lowest price and who is technically acceptable.

• Rejection Criteria: Offers may be rejected if they take exception to solicitation requirements or indicate a lack of understanding of the requirements.

• Not specified in this document.

• To be eligible for award, an offeror must receive an "Acceptable" rating for both Subfactors 1.1 and 1.2. An "Unacceptable" rating in either subfactor will render the entire proposal Technically Unacceptable and ineligible for award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To refurbish the air handling unit (AHU) at Building B1171, located at Peterson Space Force Base (PSFB), Colorado.

• Repair or replace several AHU components.

• Work schedule to be detailed in a Gantt chart submitted to the Government.

• Provide equipment specifications for 21 CES approval.

• Comply with various electrical and HVAC codes and standards, including NEC, UFC, and PSFB Design Guide.

• Verify mechanical state and functionality of supply fan assemblies and other components.

• Remove and replace fan bearings and shaft for the existing Trane AHU (s/n U3A26715).

• Ensure no vibration and conduct static air pressure tests.

• Startup system to ensure existing AHU with Variable Frequency Drive is operational.

• Test and balance airflow to match original design specifications.

• Install and test freeze stats.

• Fire protection systems must comply with UFC 3-600-01.

• Period of Performance: 90 calendar days from performance start.

• Location: Peterson Space Force Base (PSFB), Colorado.

• Contractor must verify site conditions, measurements, quantities, and materials before submitting a proposal.

• All work, equipment, and materials must be staged in a coordinated area that does not interfere with base operations.

• Comply with all applicable Federal, State, and local laws, regulations, and base-specific standards.

• Adhere to Green Procurement mandates, using recycled and recovered materials, bio-based products, and energy/water-saving products.

• Dispose of all waste according to applicable regulations.

• Coordinate utility outages (electrical, HVAC, fire alarm, etc.) with Customer Service, with advance notice required (3 days for fire alarm, 14 days for others).

• Submit a work clearance request (AF 103) for digging beyond 6 inches, which may take 14 days to process.

• Coordinate hot work a minimum of 7 days in advance with the Fire Department Prevention Office.

• Provide submittal of materials used; follow all laws for management/transport of hazardous waste.

• Submit AF Form 3952 (Chemical/Hazardous Material Request Authorization) at least 10 business days prior to work start.

• Work hours are Monday-Friday, 0730-1600, unless otherwise approved. No work on federally recognized holidays or special events.

• Complete and submit a PSFB Visitor Request no later than 15 business days prior to the first day of work; background checks are required.

• All operations must comply with Department of Labor, OSHA, and Air Force Occupational Safety & Health standards.

• Use reasonable care to avoid damaging government property; repair or replacement costs will be borne by the contractor if damage occurs.

• Provide standard warranty for parts and labor.

• Maintain a neat, clean, and safe work area, free of trash and debris.

• Collect and dispose of project-generated trash and debris in approved containers and by approved methods.

• Work, materials, and workmanship subject to Government inspection.

• Final inspection and testing required upon completion.

• Rejected work, material, or equipment must be corrected or replaced at the contractor's expense.

• Acceptance will be made in writing by 21 CES.

Solicitation / RFP / RFQ

This solicitation (FA251726Q0024) is for the refurbishment of an Air Handling Unit (AHU) at Building 1171. The project involves repairing or replacing several AHU components. The North American Industry Classification Standard (NAICS) code is 238220, with a size standard of $19,000,000.00.

• Refurbishment of an existing Trane AHU (s/n U3A26715).

• Repair or replacement of AHU components.

• Removal and replacement of all fan bearings and fan shaft.

• Ensure no vibration and conduct static air pressure tests to verify cubic feet per minute production.

• Startup of the system, including the Variable Frequency Drive.

• Test airflow to verify it matches original design.

• Work schedule to be provided as a Gantt chart for government review and approval.

• Contract type is not explicitly stated, but the solicitation is a Request for Proposal (RFP).

• Period of Performance: May 1, 2026, to July 30, 2026 (90 calendar days from Notice to Proceed).

• Offer Due Date: April 23, 2026, at 12:00 PM.

• Evaluation factors include Price, Technical Acceptability, and Past Performance.

• Proposals must be submitted in accordance with FAR 52.212-1.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Inspection and Acceptance Location: Destination (Peterson AFB, CO).

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in El Paso and Teller Counties, Colorado.

• Lists specific occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors.
• Details requirements for vacation and holidays.
• Provides information on hazardous pay differentials and uniform allowances.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. It ensures that contractors will pay their employees at least the determined minimum wage and provide the specified fringe benefits, directly impacting the cost proposal and overall bid competitiveness.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for a firm-fixed price contract. The government intends to award to the responsible Offeror whose offer is the Lowest Price Technically Acceptable (LPTA).

Evaluation will be based on three factors:

• Factor 1: Total Price

• Factor 2: Technical Acceptability

  • Subfactor 1.1: Salient Characteristics: Offerors must describe how their proposed solution meets the requirements outlined in the Salient Characteristics.
  • Subfactor 1.2: Delivery Lead Time: Proposals must include a guaranteed lead time.

• Factor 3: Past Performance: The government will evaluate past performance using information from CPARS and SAM.gov. Unknown or sparse past performance will be considered "neutral" and thus "acceptable".

• Contract Type: Firm-fixed price.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).

• Evaluation Process:

  1. Review of quoted pricing for reasonableness, ordered from lowest to highest.
  2. Technical proposals of the lowest-priced offers will be evaluated as "Acceptable" or "Unacceptable" for Technical Acceptability.
  3. Technical evaluation will conclude when all quotes are evaluated or two technically acceptable quotes are found.
  4. Award will be made to the lowest priced and technically acceptable offer.

• Acceptable Proposal: Clearly meets minimum requirements and demonstrates satisfactory understanding.

• Unacceptable Proposal: Does not clearly meet minimum requirements.

• Offers may be rejected if they take exceptions to requirements or indicate a lack of understanding.

Not specified in this document.

To be eligible for award, an offeror must receive an "Acceptable" rating for both Subfactors 1.1 and 1.2 under the Technical Acceptability Factor. An "Unacceptable" rating in either subfactor will render the entire proposal Technically Unacceptable and ineligible for award.

Other / Unclassified

This document provides instructions and details for a mandatory site visit related to Solicitation FA251726Q0024 for the Repair of Building 1171 Air Handling Unit (AHU). The site visit is intended to allow potential offerors to inspect existing site conditions.

• Site Visit Date & Time: Wednesday, 15 April, from 1300 to 1345 Mountain Standard Time (MST).
• Location: Building 1171, 201 W. Stewart Ave, Peterson SFB, CO 80914. Parking is available in front of Building 1171.
• RSVP Required: All attendees must RSVP by Monday, 13 April, no later than 1500 MST to gain access to Peterson Space Force Base. Late submissions will not be accepted.
• RSVP Submission: Email RSVPs to 2d Lt Stephen Hayden at stephen.hayden.1@spaceforce.mil.
• Required RSVP Information: Full Name, Date of Birth, Valid Driver's License Number, and Driver's License Issuing State for each attendee.
• Base Access Procedure: Attendees must first report to the Peterson SFB West Gate Visitor Center to obtain a temporary visitor pass. The Visitor Center is located at W Stewart Ave, Colorado Springs, CO 80914. Arrive early to account for processing times.
• Vehicle Requirements: Drivers must have a valid driver's license, current vehicle registration, and proof of vehicle insurance readily available.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices to offerors or quoters for submitting proposals in response to a solicitation.

Proposals must include:

• A Cover Letter with specific company information (Name, Small Business Status, Point of Contact, CAGE Code, UEI number) and statements of understanding and compliance with the SOW and solicitation terms.
• A Price Proposal detailing pricing in accordance with the Contract Line Items (CLINS) specified in the solicitation.
• A Technical Proposal addressing factors described in the "Evaluation Factors for Award" section. The Technical Proposal is limited to 5 pages (excluding cover letter and price proposal).

Not specified in this document.

• Proposals must be submitted in writing, including both price and technical components, by the due date and time specified in the solicitation.
• Questions regarding the solicitation must be submitted in writing via email to the designated points of contact no later than a specified deadline (e.g., 3 calendar days before the closing date).
• Official answers to questions will be posted publicly via an amendment on SAM.gov.
• Questions submitted after the deadline may not be answered.

Not specified in this document.

• Pages in excess of the 5-page limit for the Technical Proposal will not be reviewed.