Peterson SFB Cooling Towers Repair

Statement of Work (SOW)

To perform repairs on two cooling towers located at Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Repair two existing Marley Aquatower 58084 cooling towers (serial numbers 58084.B24523M.3852.94).

• Cooling tower #1 is currently inoperable, and cooling tower #2 is at the end of its operational life.

• Address scaling, inoperable bearing housing groups, fan shafts, sheaves, fan assemblies, motors, and bushings on both cells.

• Replace bearing housing group, fan shafts, sheaves, fan assemblies, and bushings on both cells.

• Replace tower media, nozzles, and seal joints.

• Clean basins.

• Replace motors on each cooling tower (verify 3 HP, 480 Volts, 3 PH specifications).

• After repairs, restart the cooling tower system, ensuring proper operation, including makeup water and chemical water treatment.

• Work on one cooling tower at a time to maintain condenser water uptime.

• Period of Performance: 90 calendar days from the performance start date.

• Location: Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Demonstrated experience in performing maintenance and repair on commercial-grade HVAC systems, specifically cooling towers.

• Must submit documentation of at least two (2) similar projects (major repair or replacement of mechanical components on commercial or industrial cooling towers) completed within the last five (5) years, including project description, period of performance, and customer contact information.

• Adherence to all applicable Federal, State, and local laws, regulations, and base-specific standards, including Unified Facilities Criteria. The most stringent standard applies in case of conflict.

• Compliance with Green Procurement mandates and submittal requirements.

• Proper disposal of all waste according to applicable regulations.

• Staging of work, equipment, and materials coordinated with Base Civil Engineer (BCE) personnel, avoiding interference with building operations or access.

• Work schedule: Monday through Friday, 0700-1700 hours. Requests for work outside these hours require Contracting Officer approval. No work on federally recognized holidays or during special events.

• Work area access requires a PSFB Visitor Request submitted no later than 15 business days prior to the first day of work. Background checks are mandatory.

• Adherence to Department of Labor, OSHA, and Air Force Occupational Safety & Health standards.

• Use reasonable care to avoid damaging government property; repair or replacement at contractor's expense if damage occurs.

• Site maintenance and cleanup: Maintain a neat, clean, and safe work area, free of trash and debris. Dispose of project-generated waste in approved containers and haul from the site daily.

• Submittals: Submit a plan with a schedule for completing the cooling tower repair and maintenance.

• Warranty: Provide standard warranty for parts and labor.

• Inspection and Acceptance: Work subject to inspection and testing. Final inspection by 21 CES upon notification of completion. Acceptance will be made in writing by 21 CES.

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform repairs on two cooling towers located at Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Repair two cooling towers (Marley Aquatower 58084) at Building 1470.

• Address inoperable parts and operational issues.

• Replace bearing housing group, fan shafts, sheaves, fan assemblies, and bushings on both cells.

• Replace tower media, nozzles, and seal joints.

• Clean basins.

• Restart cooling tower system upon completion to ensure proper operation, including makeup water and chemical water treatment.

• Work on one cooling tower at a time to maintain condenser water uptime.

• Period of Performance: 90 calendar days from performance start.

• Location: Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Demonstrated experience in performing maintenance and repair on commercial-grade HVAC systems, specifically cooling towers.

• Must submit documentation of at least two (2) similar projects (major repair/replacement of mechanical components on commercial/industrial cooling towers) of similar size, scope, and complexity completed within the last five (5) years.

• Work hours: Monday-Friday, 0700-1700 hours, unless otherwise approved.

• Adherence to all applicable Federal, State, and local laws, regulations, and base-specific standards, including Unified Facilities Criteria.

• Compliance with Green Procurement mandates and submittal requirements.

• Proper disposal of all waste according to applicable regulations.

• Coordination with Base Civil Engineer (BCE) personnel.

• Work area access requires a PSFB Visitor Request submitted at least 15 business days prior to the first day of work.

• Safety compliance with OSHA and Air Force Occupational Safety & Health standards.

• Protection of government property; any damage must be repaired or replaced at contractor's expense.

• Site maintenance and cleanup, including daily removal of trash and debris.

• Submittal of a plan with a schedule for completing the work.

• Provision of a standard warranty for parts and labor.

• All work subject to government inspection and testing.

• Final inspection and testing required upon completion.

• Rejection of defective or non-conforming work, material, or equipment at contractor's expense.

• Acceptance will be made in writing by 21 CES.

Amendment / Modification

This amendment (0003) modifies the solicitation to:

• Increase the Statement of Work (SOW) scope.

• Extend the solicitation closing date to Friday, May 8th, 2026, at 12 PM MST.

• Extend the due date for Requests for Information (RFIs) to Wednesday, May 6th, 2026, at 12 PM MST.

• SOW Scope: Paragraph 1.5.4 has been added, requiring the contractor to replace motors on each cooling tower. The contractor must verify the specification of a 3 HP 480 Volts 3 PH motor prior to ordering.

• Contract Administration Data: The clause 252.232-7006 Wide Area WorkFlow (WAWF) Payment Instructions (Jan 2023) has been incorporated by full text. This clause details definitions, electronic invoicing procedures, WAWF access and training, methods of document submission, and specific instructions for submitting payment requests and receiving reports.

• Attachments: A Statement of Work (CAO Amendment 003) has been added.

• The proposal due date has been extended to Friday, May 8th, 2026, at 12 PM MST.

• The deadline for RFIs has been extended to Wednesday, May 6th, 2026, at 12 PM MST.

• Bidders must familiarize themselves with the updated WAWF payment instructions and the added SOW requirement regarding cooling tower motors.

Amendment / Modification

• This amendment (Amendment 0002) addresses Requests for Information (RFI) questions received.

• Answers to RFIs and requested pictures of the work site have been provided.

• Statement of Work (SOW) paragraph 1.5.1 has been updated to include the replacement of cooling tower media, nozzles, sealing of joints, and cleaning of basins.

• The solicitation closing date has been extended to accommodate the SOW scope update.

• Statement of Work (SOW) paragraph 1.5.1

• Solicitation/Contract Form (Number of Sealed Copies)

• Deliveries or Performance (Line Item 0001 - Period of Performance deleted)

• The new date and time for Offers Due is Tuesday, 28 April 2026, at 12:00 PM MST.

Amendment / Modification

This document, Amendment 002, provides photographs of a cooling tower. The photographs are intended to supplement existing information related to the opportunity.

No specific sections of a solicitation or other document are identified as being directly modified or replaced by this amendment. The amendment's content is purely visual.

This amendment does not appear to alter any proposal deadlines, requirements, or evaluation factors. It serves as supplementary visual information.

Statement of Work (SOW) / Performance Work Statement (PWS)

To make repairs to two cooling towers at Building 1470, Peterson Space Force Base (PSFB), Colorado, addressing inoperable parts and operational issues.

• Repair two existing Marley Aquatower 58084 cooling towers (Serial Numbers 58084.B24523M.3852.94 & Belt Size 2A120).

• Replace bearing housing group, fan shafts, sheaves, fan assemblies, and bushings on both cells.

• Replace tower media, nozzles, seal joints, and clean basins.

• Restart cooling tower system upon completion, ensuring proper operation, makeup water, and chemical water treatment.

• Work on one cooling tower at a time.

• Work must be conducted in accordance with this SOW, all local, federal, and United States Air Force applicable codes, Green Procurement mandates, and submittal requirements.

• All work must comply with applicable Federal, State, and local laws, regulations, and base-specific standards and applicable Unified Facilities Criteria. The most stringent standard applies in case of conflict.

• Workmanship and materials are subject to Government inspection and testing.

• Final inspection will include a functional test of repaired cooling towers under normal load conditions.

• Period of Performance: 90 calendar days from performance start.

• Work hours: Monday through Friday, 0700 through 1700 hours, unless otherwise approved.

• Location: Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Contractor must possess demonstrated experience in performing maintenance and repair on commercial-grade HVAC systems, specifically including cooling towers. Must submit documentation of at least two (2) similar projects completed in the last five (5) years.

• Contractor must verify site conditions, measurements, quantities, and materials prior to submitting a proposal.

• Staging area to be coordinated with Base Civil Engineer (BCE) personnel and will not interfere with building operations or access to PSFB.

• Dispose of all waste according to applicable regulations.

• Coordinate all work with BCE personnel, specifically the assigned Construction Manager and/or Project Manager, via the Contracting Officer.

• Submit a work clearance request for digging beyond 6 inches (allow 14 days for processing).

• Coordinate hot work permits at least 24 hours in advance.

• Provide submittal of materials, manage hazardous materials according to laws, and submit AF Form 3952 for all materials used on PSFB at least 10 business days prior to work start.

• Follow green procurement mandates and use recycled/recovered materials where possible.

• Work area must be maintained in a neat, clean, and safe condition.

• Collect and dispose of trash, debris, and refuse outside government property using approved methods.

• Submit a plan and schedule for completing the work.

• Provide standard warranty for parts and labor.

• Any rejected work, material, or equipment must be corrected or replaced at the contractor's expense.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) submitted by potential bidders following a site visit on April 15, 2026, related to the "Repair Cooling Towers" opportunity.

• Serial Numbers: The government will provide pictures of cooling tower nameplate tags to confirm serial numbers for the Marley Aquatower 58084 model and belt sizes, ensuring accurate pricing and scope of work.
• Equipment Photos: Photos of cooling tower nameplate tags, the failed motor from Tower #1, associated electrical boxes, and the surrounding work area on the roof of Building 1470 will be provided to assist with parts availability and lead time confirmation.
• Model Designation: The government will provide photos of nameplate tags to confirm the exact model designation of the two Marley Aquatower 58084 cooling towers at Building 1470, as sub-model variations affect parts sourcing.
• Scope of Work Update: The Statement of Work (SOW), paragraph 1.5.1, has been updated to explicitly include the replacement of cooling tower media, nozzles, sealing of joints, and cleaning of basins.

These clarifications and updates aim to ensure bidders have accurate information for proposal preparation, potentially affecting pricing, scope, and parts sourcing. The SOW has been formally updated based on RFI responses.

Statement of Work (SOW)

To perform repairs on two existing cooling towers located at Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Repair two existing Marley Aquatower 58084 cooling towers (Serial numbers 58084.B24523M.3852.94 & Belt Size 2A120).
• Address inoperable parts and operational issues.
• Replace bearing housing group, fan shafts, sheaves, fan assemblies, and bushings on both cells.
• Restart cooling tower system after work completion, ensuring proper operation including makeup water and chemical water treatment.
• Work may be performed on one cooling tower at a time to ensure condenser water uptime.

90 calendar days from performance start.

• Demonstrated experience in performing maintenance and repair on commercial-grade HVAC systems, specifically including cooling towers.

• Must submit documentation of at least two (2) similar projects of comparable size, scope, and complexity completed within the last five (5) years.

• Adherence to all applicable Federal, State, and local laws, regulations, and base-specific standards, including Unified Facilities Criteria.

• Compliance with Green Procurement mandates and submittal requirements.

• Proper disposal of all waste according to applicable regulations.

• Coordination with Base Civil Engineer (BCE) personnel and Contracting Officer for staging areas, work, and utility outages.

• Submission of submittals, including a plan and schedule for repair and maintenance.

• Provision of a standard warranty for parts and labor.

• Work hours are typically 0700-1700, Monday-Friday, with requests needed for work outside these hours.

• Access to PSFB requires proper authorization and background checks.

• Adherence to safety regulations (OSHA, Air Force standards).

• Protection of government property.

• Site maintenance and cleanup, including proper disposal of materials.

• Final inspection and acceptance by 21 CES.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an upcoming solicitation. The government intends to award a firm-fixed price contract to the responsible Offeror whose offer is the Lowest Price Technically Acceptable (LPTA).

Offers will be evaluated based on three factors:

• Factor 1: Total Price

• Factor 2: Technical Acceptability

  • Subfactor 1.1: Salient Characteristics: Offerors must describe how their proposed equipment meets the requirements outlined in the Salient Characteristics. Proposals must clearly state how the solution meets each characteristic.
  • Subfactor 1.2: Delivery Lead Time: Proposals must include a guaranteed lead time.

• Factor 3: Past Performance: The government will evaluate past performance, potentially using data from the Contract Performance Assessment Reporting System (CPARS) and the System for Award Management (SAM). If past performance information is unavailable or sparse, it will be considered unknown or "neutral," which will be treated as "acceptable" for evaluation purposes.

• The contract type will be firm-fixed price.

• Evaluation Process:

  1. The government will first review all quoted pricing, ordering offers from lowest to highest, and evaluate for reasonableness.
  2. Starting with the lowest quoted price, technical proposals will be evaluated as "Acceptable" or "Unacceptable."
  3. Technical evaluation will conclude when all quotes are evaluated or when two technically acceptable quotes are identified.
  4. Only technically acceptable offers will be considered for award.
  5. Award will be made to the offeror with the lowest price that is also technically acceptable.

• Acceptable Proposal: Clearly meets minimum requirements and demonstrates satisfactory understanding.

• Unacceptable Proposal: Does not clearly meet minimum requirements.

• Offers may be rejected if they take exceptions to requirements or indicate a lack of understanding.

• Not specified in this document.

• To be eligible for award, an offeror must receive an "Acceptable" rating for both Subfactors 1.1 and 1.2. An "Unacceptable" rating in either subfactor will render the entire proposal Technically Unacceptable.

Amendment / Modification

• This amendment (0001) corrects an administrative error in the Evaluation Factors attachment.

• Specifically, the term "Mobile Surveillance System" was mistakenly included in Subfactor 1.1 and has now been removed to prevent confusion regarding the actual requirement.

• Evaluation Factors attachment (Subfactor 1.1)

• No impact on proposal deadlines or submission requirements is indicated. This change is administrative.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for a firm-fixed-price contract award. The government intends to award to the responsible Offeror whose offer is the Lowest Price Technically Acceptable (LPTA).

Offers must describe how their proposed Mobile Surveillance System solution meets the salient characteristics outlined in the solicitation.

• Contract Type: Firm-fixed-price.

• Evaluation Factors:

  • Factor 1: Total Price
  • Factor 2: Technical Acceptability
    • Subfactor 1.1: Salient Characteristics (Acceptable/Unacceptable)
    • Subfactor 1.2: Delivery Lead Time (Acceptable/Unacceptable) - Proposals must include a guaranteed lead time.
  • Factor 3: Past Performance (Evaluated for technically acceptable offers, using CPARS and SAM.gov data. "Neutral" past performance is considered "acceptable".)

• Technical Acceptability: An "Acceptable" rating is required for both Salient Characteristics and Delivery Lead Time to be eligible for award. An "Unacceptable" rating in either subfactor will result in the entire proposal being considered Technically Unacceptable.

• Evaluation Process:

  1. Pricing will be reviewed for reasonableness and offers ordered from lowest to highest price.
  2. Technical proposals will be evaluated as "Acceptable" or "Unacceptable", starting with the lowest priced offers.
  3. Technical evaluation will conclude when all quotes are evaluated or two technically acceptable quotes are found.
  4. Award will be made to the lowest priced and technically acceptable offer.

• Rejection Criteria: Offers may be rejected if they take exception to solicitation requirements or indicate a lack of understanding of the requirements.

Not specified in this document.

This document focuses solely on the evaluation criteria and process. Other solicitation documents will contain full requirements and submission details.

Solicitation / RFP / RFQ

This solicitation (FA251726Q0022) is for the repair of two Building 1470 cooling towers, addressing inoperable parts and general operation. The Product Service Code is J041.

• Repair of two Building 1470 cooling towers.

• Address inoperable parts and ensure proper operation.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: May 1, 2026, to July 31, 2026 (90 Calendar Days from Notice to Proceed).

• Estimated NAICS Size Standard: $19,000,000.00.

• Offer Due Date: April 23, 2026, at 12:00 PM.

• Evaluation Factors: Price, Technical Acceptability, and Past Performance.

• Proposals will be evaluated to determine the most advantageous offer to the Government.

• This acquisition is 100% set aside for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• An Ombudsman is available to address concerns from offerors. Contact information is provided.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices to offerors or quoters for submitting proposals in response to an unspecified solicitation.

Proposals must include:

• A Cover Letter with specific information (Contractor Name, Small Business Status, Point of Contact, CAGE Code, UEI number, statements of understanding of SOW and acceptance of terms).
• A Price Proposal in accordance with Contract Line Items (CLINS) specified in the solicitation.
• A Technical Proposal addressing factors described in the "Evaluation Factors for Award" section. The Technical Proposal is limited to 5 pages (excluding cover letter and price proposal).

Not specified in this document.

• Proposals must be submitted by the due date and time specified in the solicitation.
• Questions regarding the solicitation must be submitted in writing via email to the points of contact no later than a specified deadline (e.g., 3 calendar days before the closing date).
• Government's official answers to questions will be posted publicly via amendment on SAM.gov.
• Questions submitted after the deadline may not be answered.

Not specified in this document.

Pages in excess of the 5-page limit for the Technical Proposal will not be reviewed.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in El Paso and Teller Counties, Colorado, for contracts subject to the Service Contract Act.

• Lists occupational codes, titles, and corresponding minimum hourly wage rates.
• Specifies required fringe benefits for each listed occupation.
• Includes notes on Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658), outlining their applicability and requirements.
• Details provisions for vacation and paid holidays.
• Outlines the process for requesting additional classifications and wage rates (conformance process) if an occupation is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified geographic area. It ensures compliance with federal labor laws by establishing baseline wages and benefits, which must be factored into proposal pricing.

Other / Unclassified

This document provides instructions and details for a mandatory site visit related to Solicitation FA25176Q0022 for Building 1470 Cooling Tower Repair.

Attendance at the site visit is highly encouraged to ensure a thorough understanding of the site conditions. Key details for bidders include:

• Date: Wednesday, 15 April

• Time: 1400 - 1500 Mountain Standard Time (MST)

• Location: Building 1470, 205 S. Peterson Blvd, Peterson SFB, CO 80914. Meet in front of the main entrance.

• Parking: Available in the lot directly in front of Building 1470 (avoid "Reserved" spots).

• RSVP Mandatory: All attendees must RSVP to gain access to Peterson Space Force Base.

• RSVP Deadline: Monday, 13 April, no later than 1500 MST. Late submissions will not be accepted.

• RSVP Submission: Email RSVPs to 2d Lt Stephen Hayden at stephen.hayden.1@spaceforce.mil.

• Required RSVP Information (per individual): Full First and Last Name, Date of Birth, Valid and Current Driver's License Number, and Driver's License Issuing State.

• Visitor Pass: Report to the Peterson SFB West Gate Visitor Center (W Stewart Ave, Colorado Springs, CO 80914) to obtain a temporary base visitor pass.

• Arrival Time: Arrive at the Visitor Center well in advance of the 1400 start time to allow for processing.

• Vehicle Documentation: If driving, ensure you have a valid driver's license, current vehicle registration, and proof of vehicle insurance readily available.

Statement of Work (SOW)

To perform repairs on two cooling towers at Building 1470, Peterson Space Force Base (PSFB), Colorado, addressing inoperable parts and operational issues.

• Repair two existing Marley Aquatower 58084 cooling towers (Serial Numbers 58084.B24523M.3852.94 & Belt Size 2A120).

• Replace bearing housing group, fan shafts, sheaves, fan assemblies, and bushings on both cells.

• Restart the cooling tower system upon completion, ensuring proper operation, including makeup water and chemical treatment.

• Work may be performed on one cooling tower at a time to maintain condenser water uptime.

• Work must comply with all applicable Federal, State, local laws, regulations, and base-specific standards, including Unified Facilities Criteria.

• All work must comply with contract criteria unless a waiver is obtained.

• Construction work may be subject to stoppages and delays due to critical PSFB mission requirements.

• Period of Performance: 90 calendar days from performance start.

• Location: Building 1470, Peterson Space Force Base (PSFB), Colorado.

• Contractor Experience: Demonstrated experience in performing maintenance and repair on commercial-grade HVAC systems, specifically cooling towers. Must submit documentation of at least two (2) similar projects of comparable size, scope, and complexity completed within the last five (5) years.

• Submittals: Submit a plan and schedule for cooling tower repair and maintenance.

• Warranty: Provide standard warranty for parts and labor.

• Work Hours: Services to be performed between 0700 and 1700 hours, Monday through Friday. Requests for work outside these hours require Contracting Officer approval.

• Work Area Access: Contractors must have proper authorization and may require a background check. Visitor requests must be submitted no later than 15 business days prior to the first day of work.

• Safety: Operations must comply with Department of Labor, OSHA, and Air Force Occupational Safety & Health standards.

• Environmental & Hazardous Materials: Provide submittals for materials used. Follow all regulations for management and transport of hazardous waste. Report any hazardous materials found or spills. Submit AF Form 3952 for material authorization at least 10 business days prior to work start. Follow green procurement mandates.

• Utility Outages: Formal requests required for any utility outages, with specific advance notice periods (3 days for fire alarm, 14 days for others).

• Work Clearance: Submit AF Form 103 for digging beyond 6 inches; allow approximately 14 days for processing.

• Hot Work Permit: Coordinate a minimum of 24 hours in advance with the Fire Department Prevention Office.

• Protection of Government Property: Use reasonable care to avoid damage; repair or replace any damaged property at no expense to the Government.

• Site Maintenance and Cleanup: Maintain a neat, clean, and safe work area. Remove all trash, debris, and refuse from the site daily. Disposal must be outside government property and conform to regulations. Leave the work site in a clean, neat, and workmanlike condition upon completion.

• Inspection and Acceptance: All work subject to inspection. Final inspection will be conducted upon notification of completion. Work, materials, or equipment found defective or non-conforming will be rejected and must be corrected or replaced at the contractor's expense.