Pharmacy Services for the Yakama Service Unit (YSU)

Form / Attachment / Pricing Sheet

This document outlines the "Schedule of Items" for pharmacist support services, detailing the quantities and units for pricing. It serves as a pricing sheet for bidders to complete.

• ITEM NO. 0001: Pharmacist Support Services – Base Year, Not-To-Exceed (NTE) 1,920 hours.
• ITEM NO. 1001: Pharmacist Support Services – Option Year 1, NTE: 1,920 hours.
• ITEM NO. 2001: Pharmacist Support Services – Option Year 2, NTE: 1,920 hours.
• Each item is measured in Hours (HR).
• Bidders are expected to provide Unit Prices and calculate Total prices for each item.
• A "GRAND TOTAL (All or None)" is required.

This attachment is critical for bidders to understand the structure of the contract pricing. Bidders must complete the Unit Price and Total fields for each item and the Grand Total to submit a compliant proposal. The NTE hours indicate the maximum billable hours per year for pharmacist support services.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically for the State of Washington, covering the Washington Counties of Yakima. It lists the minimum wage rates and fringe benefits required for various occupations performing contract work.

• Occupational Codes and Titles: A comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Wage Rates: The minimum hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing (details on specific benefits like health & welfare, vacation, and holidays are provided in subsequent sections of the full document).
• Revision Information: Includes the Wage Determination Number (2015-5543), Revision Number (28), and the date of the last revision (May 13, 2026).
• Executive Orders: Notes applicability of Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. Bidders must ensure their proposed wages and fringe benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to contract non-compliance and penalties.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" (IEE) as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-Certification: Offerors must attest whether they meet the definition of an IEE with "Indian Ownership."
• Eligibility Period: The enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• SAM Registration: Successful offerors must be registered in the System of Award Management (SAM).
• Penalties: False or misleading information is subject to legal penalties.
• Required Fields:
  • Solicitation/Sources Sought/RFI #
  • Project Title
  • Date
  • Representation checkbox (does / does not meet definition)
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for bidders responding to opportunities that have a Buy Indian Act preference or requirement. Bidders must accurately complete this form to self-certify their eligibility as an Indian Economic Enterprise. Failure to meet these requirements or accurately represent eligibility can lead to disqualification or penalties.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Business Associate Agreement (BAA) Clause, required pursuant to the Health Insurance Portability and Accountability Act (HIPAA) of 1996. It outlines the terms and conditions under which a Business Associate will handle Protected Health Information (PHI) on behalf of the Indian Health Service (IHS).

• Definitions: Defines key terms such as "Agreement," "Business Associate," "Covered Entity," "Designated Record Set," "Individual," "Privacy Rule," "Protected Health Information," "Required by Law," and "Secretary."
• Privacy Rule Compliance: Requires the Business Associate to comply with HIPAA's Privacy Rule and to ensure its agents, employees, and subcontractors also comply.
• Permitted Uses and Disclosures: Specifies that PHI may only be used or disclosed for performing services for the IHS, with patient authorization, for treatment/payment/operations, or as otherwise permitted by law.
• Safeguards: Mandates the implementation of procedural, physical, and electronic safeguards to protect PHI, limiting use and disclosure to the minimum necessary.
• Electronic PHI Safeguards: Requires specific administrative, physical, and technical safeguards for electronic PHI.
• Reporting of Disclosure: Requires prompt reporting of any known uses or disclosures of PHI not in accordance with the agreement or law.
• IHS Access to Records: The Business Associate must maintain PHI records and make them available to the IHS upon request.
• Individual Access: The Business Associate must provide patients access to their PHI in the designated record set.
• Disclosure: PHI must be made available to the IHS or Secretary upon request for compliance determination.
• Amendments: The Business Associate must incorporate amendments to PHI as directed by the IHS.
• Obligations of the IHS: The IHS will provide the Business Associate with its notice of privacy practices and any changes.
• Material Breach; Termination: Outlines procedures for breach, cure, and termination of the agreement.
• Return or Destruction of Information: Specifies requirements for returning or destroying PHI upon contract termination.
• Term: Defines the agreement's duration.
• Amendment of Agreement: Parties agree to amend the agreement to comply with the Privacy Rule.
• Miscellaneous Provisions: Covers notices, binding nature of the agreement, and ambiguity resolution.

Bidders must understand and agree to these terms if they will handle Protected Health Information (PHI) for the Indian Health Service. This document is critical for ensuring compliance with HIPAA regulations and safeguarding sensitive patient data. Failure to comply can result in breach, termination, and other penalties.