R--Physical Therapy Services, St. Stephens Indian Sch

Amendment / Modification

This amendment to Solicitation 140A232600071, dated 03/03/2026, serves to post a Question & Answer (Q&A) related to the solicitation.

Specifically, the Q&A addresses the following:

• Clarification on compensatory services minutes being included in the estimated 464 hours.
• Confirmation of 58 hours for three (3) students.
• Details on three (3) students requiring 40 minutes each, totaling 120 minutes weekly, typically accomplished within two days.

No specific sections of the original solicitation are explicitly mentioned as being changed or replaced. The amendment primarily provides clarification.

This amendment does not appear to modify proposal deadlines, requirements, or evaluation factors. It serves as a clarification to assist offerors.

Amendment / Modification

This amendment modifies the solicitation as follows:

• The set-aside has been changed from Indian Small Business Economic Enterprise (ISBEE) to a general Small Business (SB) set-aside.

• All ISBEE provisions and clauses have been removed from the solicitation.

• All SB provisions and clauses have been incorporated into the solicitation.

• The bid due date has been extended from March 19, 2026, to May 26, 2026.

• The solicitation due time has been changed from 5:00 PM to 4:00 PM.

• The period of performance will be adjusted accordingly upon award.

• Set-aside designation

• Provisions and clauses related to ISBEE and SB

• Due date and time for offers

• Period of Performance (to be adjusted)

• The deadline for submitting offers has been extended to May 26, 2026, at 4:00 PM.

• Bidders should ensure they are referencing the updated SB provisions and clauses.

Form / Attachment / Pricing Sheet

This document is a pricing schedule template for Physical Therapy Services at St. Stephens Indian School. It outlines the required format for bidders to submit their proposed labor rates and total costs for the base year and four option years.

• Contract Line Item Numbers (CLINs): Structured for a Base Year and four subsequent Option Years (CLINs 10-50).
• Pricing Fields: Includes columns for "Labor Rate," "Estimated No. of Hrs.," and "Total" for each period.
• Estimated Hours: Each year has an estimated 488 hours, totaling 2440 hours over the five-year period.
• Labor Rate Definition: The labor rate is specified as an "All-inclusive description of service in the scope of work."
• Hour Calculation Basis: Estimated hours are based on student enrollment and calculated as "29 weeks @ 488hrs = 4days/wk x 4hrs a day x 29wks + 16hrs PT Conf + 8hr homevisit."

Bidders must utilize this attachment to provide their proposed all-inclusive labor rates for Physical Therapy Services for each contract year. The provided estimated hours are critical for calculating the total proposed price for each period and the overall contract. This document ensures a standardized pricing submission from all vendors.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number
• Project Title
• Date of Form Submission
• Name of Federally Recognized Tribal Entity
• Name of the 51% (or greater) Owner of the IEE Firm
• Legal Business Name
• Certifying Signature
• Unique Entity ID (UEI)
• Printed Name

Offerors must complete and submit this form to represent their eligibility as an Indian Economic Enterprise. This representation is required throughout the solicitation response, contract award, and the full term of the contract. Failure to provide accurate information may result in penalties. Contracting Officers may request additional documentation to verify eligibility.

Statement of Work (SOW)

To provide Special Education Services for a Physical Therapist to eligible children with disabilities, in accordance with the Individuals with Disabilities Education Act (IDEA).

• Provide qualified personnel, supplies, materials, equipment, and testing materials for physical therapy services.

• Perform physical therapy for all students referred for evaluation during the contract period.

• Key responsibilities include:

  • Attending initial placement or multidisciplinary team meetings.
  • Advising special education and classroom teachers on assessment, evaluation, and implementation of physical therapy programs.
  • Conducting student assessments (physical abilities, gross motor development, range of motion, gait training, positioning skills) to determine deficits and develop recommendations.
  • Consulting with teachers, parents, and other professionals.
  • Instructing students for goal implementation.
  • Participating in IEP and multidisciplinary team meetings.
  • Preparing documentation (evaluations, observations, progress reports, contacts).
  • Researching resources and methods for appropriate approaches.
  • Screening students according to non-discriminatory practices.

• Services to be provided four (4) times a week for four (4) hours a day for 29 weeks throughout the school year.

• Service to occur onsite or digitally as determined by the IEP team.

• This contract is for one (1) Physical Therapist.

• Not explicitly detailed, but implies adherence to IDEA and development of student-specific goals and progress reports.

• 29 weeks throughout the school year.

• Onsite or digitally, as determined by the IEP team.

• Key Personnel Minimum Requirements:

  • Education: Master's degree in physical therapy.
  • Experience: 2 years of directly related professional experience, preferably with Native American students.
  • Certification: Certificate of Clinical Competence in Physical Therapist.
  • License: State license in the state where services are to be provided.

• Replacement of key personnel requires prior coordination and approval from the school.

• Student Files: Daily

• Goals and objectives for IEP: Monthly

• Student Progress Reports: Quarterly

• Assessments: Monthly

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) in accordance with FAR Part 12 and FAR Part 13. The Department of the Interior (DOI), Bureau of Indian Education (BIE), Division of Acquisitions, anticipates awarding a single Labor Hour type purchase order for Physical Therapy services for St. Stephens Indian School.

• The primary service required is Physical Therapy.

• The solicitation includes a Statement of Work (SOW), Pricing Schedule, and Wage Determination.

• Offerors must demonstrate understanding of the SOW, provide personnel qualifications (resumes, degrees, certifications), and showcase relevant expertise and experience.

• Quotes must be precise, complete, and reflect a clear understanding of the work, anticipated obstacles, and solutions.

• Contract Type: Labor Hour

• Period of Performance:

  • Base Year: 04/01/2026 - 03/31/2027
  • Option Year 1: 04/01/2027 - 03/31/2028
  • Option Year 2: 04/01/2028 - 03/31/2029
  • Option Year 3: 04/01/2029 - 03/31/2030
  • Option Year 4: 04/01/2030 - 03/31/2031

• Delivery To: BIE - St. Stephens Indian School, 128 Mission Rd. PO Box 345, Saint Stephens, WY 82524

• Pricing includes all applicable Federal, State, and local taxes and duties.

• Quote Due Date: March 19, 2026, no later than 16:00 CST.

• Submission Method: Via electronic mail to michelle.nahlee@bie.edu with the subject line: "140A2326Q0071, Physical Therapy Services, (VENDOR NAME)".

• Evaluation Criteria: Quotes will be evaluated based on comparative evaluations to determine the best value for the Government. The evaluation will consider:

  • Capabilities statement demonstrating understanding of the SOW and deliverables.
  • Personnel qualifications.
  • Relevant expertise and experience.
  • Price (completeness and reasonableness).

• Offerors must be registered in SAM.gov.

• This acquisition is set aside 100.00% for Indian Small Business Economic Enterprise (ISBEE) / Indian Economic Enterprise (IEE).

• Offerors must meet the definition of an Indian Economic Enterprise (IEE) and comply with the Buy Indian Act.

• NAICS Code: 621340 (Office of Physical, Occupational and Speech Therapists and Audiologists)

• Size Standard: $12.5M

• All inquiries, quotations, and amendments must be submitted electronically to michelle.nahlee@bie.edu.

• Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoicing Processing Platform (IPP) System.

• Background investigations are required for contractor personnel onsite or with PII access.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5407, Revision No. 27) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in the specified geographic area.

• Geographic Area: Wyoming Counties of Big Horn, Fremont, Hot Springs, Park, and Washakie.
• Occupational Listings: Provides a comprehensive list of job classifications, their corresponding wage rates, and required fringe benefits.
• Fringe Benefits: Details health and welfare benefits, including standard rates and those specific to Executive Orders 13706 and 13658.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations.
• Vacation and Holidays: Specifies paid vacation and holiday entitlements for employees.
• Hazardous Pay and Uniform Allowance: Outlines conditions and rates for hazardous pay differentials and uniform allowances.
• Conformance Process: Describes the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is critical for any bidder on a federal contract that falls under the Service Contract Act within the specified Wyoming counties. Bidders must use these rates to accurately calculate labor costs for their proposals. Failure to comply with these wage and benefit requirements can lead to contract non-compliance and penalties. It ensures that all covered employees receive at least the minimum wage and benefits specified for their roles.